whats-best.ai
Search Sign in

Data Protection

otris privacy

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by otris software AG · www.otris.de

Report an error on this page Is this your product? →

Read this page as one judge. Each weighs the same scores by what they care about.

The Lead Auditor

Weighted verdict

Audits management systems for a living and has seen every folder of screenshots. Optimizes for revision-safe history, evidence packs on demand, and a defensible answer to "show me the state on date X". Rejects systems where the audit trail is assembled the week before the audit.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Lead Auditor

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

Report an error

The Lead Auditor

The product page documents the record of processing activities, TOMs and inquiries in a traceable and versioned manner, and the suite explicitly covers internal, group and external-client data protection with structured client management. The DPIA material I found lives on a knowledge page describing what a DSMS should contain — scoring-based risk assessment, stored processor contracts — and I found no public information showing processing activities linked to systems, processors and legal bases as one connected data model. 2 2 4 8

Report an error

Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

Report an error

The Lead Auditor

The only product-level evidence on requests is that inquiries are documented alongside the registers in a versioned way, with no stated intake channels, identity checks or statutory clocks. Breach handling appears as a single generic sentence on a knowledge page that a DSMS documents data protection violations; I found no public information on a 72-hour clock, authority-report output, deletion concepts or any tracking that deletion actually happened. 2 2 4

Report an error

Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

Report an error

The Lead Auditor

The captured material centres on the GDPR for a German market, with a health-insurance sector solution as the only national variant in evidence; a knowledge page adds CLOUD Act analysis, but that is editorial content, not coverage in the product. The frameworks the product pages name for themselves — MaRisk, KWG, GwG, DORA, WpHG — are financial-supervisory, and I found no public information on Swiss nDSG, UK GDPR, ePrivacy or AI Act duties being operationalized in one record. 6 7 8

Report an error

Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

Report an error

The Lead Auditor

Records are documented in a traceable and versioned manner, the suite manages tasks, responsibilities and evidence centrally and advertises audit-secure organization with preparatory work, auditing and reporting for external mandates. The strongest defensible artifact is old — a KPMG certification of the archive component under IDW PS 880 from 2010 — and I found no public information on revision-safe change history for the privacy records, evidence packs on demand, auditor access roles, or an answer to the state on a given date. 3 2 2 9

Report an error

Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

Report an error

The Lead Auditor

The documented story is the AI layer: copilot embedded in the specialist solutions, the AI provider chosen by the customer through a service connector, and decisions explicitly left with the user. Beyond that, integrations and automations are offered as project services by a subsidiary, and I found no public information on a documented API, directory import, ticketing or HR connectors, SSO/SCIM, or workflow delegation and escalation feeding from the real IT estate. 3 10 11

Report an error

European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

Report an error

The Lead Auditor

A German AG registered in Dortmund develops and hosts in German data centres through its own subsidiary otris systems GmbH, with an on-premises option, which covers entity and hosting defaults well. But ownership is not stated, and I found no published DPA, no subprocessor list and no named data centres; ISO 27001, BSI C5 and the EU Cloud Code appear only as advisory criteria on a knowledge page, the only vendor-held certification being the 2010 IDW PS 880 audit of the archive component. Where the customer-chosen AI service is hosted is raised as a question on the FAQ page with no answer shown in the capture. 3 5 3 6 7 11

Report an error

Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

Report an error

The Lead Auditor

The only public pricing information I found is that demos, a trial with automatic cancellation, and webcasts are free. No edition, module, user or entity price appears anywhere, so no invoice total can be computed from the public pages; every configuration runs through a demo request. 7 10

Report an error

European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about otris privacy? Tell us Report an error on this page

Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.otris.de Checked 5 Oct 2026 +2 earlier captures: 15 Sep 2026, 31 Aug 2026 Details →
  2. 2 Privacy suite product page www.otris.de Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 23 Aug 2026, 23 Aug 2026 Details →
  3. 3 Company page www.otris.de Checked 5 Oct 2026 +2 earlier captures: 15 Sep 2026, 31 Aug 2026 Details →
  4. 4 DSMS knowledge page www.otris.de Checked 5 Oct 2026 +1 earlier capture: 15 Sep 2026 Details →
  5. 5 Imprint www.otris.de Checked 5 Oct 2026 +1 earlier capture: 31 Aug 2026 Details →
  6. 6 Security / trust page — found from the homepage www.otris.de Checked 5 Oct 2026 Details →
  7. 7 Privacy regime coverage — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  8. 8 Privacy regime coverage — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  9. 9 Audit readiness & evidence — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  10. 10 Integrations & automation — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  11. 11 Integrations & automation — found from sitemap www.otris.de Checked 5 Oct 2026 Details →