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Data Protection

otris privacy

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by otris software AG · www.otris.de

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Read this page as one judge. Each weighs the same scores by what they care about.

The In-House Counsel

Weighted verdict

Answers personally when the authority writes. Optimizes for defensibility: request clocks that never slip, a breach workflow that produces the Art. 33 notification, regime coverage that matches where the company actually operates. Rejects tools whose legal content nobody maintains.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The In-House Counsel

Records & DPIA depth

How this is scored

The DSMS core: records of processing (RoPA/VVT), data protection impact assessments, processor/DPA management and TOMs — how deeply the legal artifacts are modeled and connected.

0 — Document templates in a folder tree; the "register" is a Word file with version numbers in the filename.

3 — A structured RoPA with basic fields and a DPIA questionnaire, but processors, TOMs and legal bases live outside the system.

5 — RoPA and DPIA as linked modules with templates; processor management and TOM assignment exist but are shallow, and group reuse is copy-paste.

8 — A connected data model — processing activities linked to systems, processors, TOMs and legal bases — with DPIA triggers derived from the record, reusable group templates, and outputs a supervisory authority accepts.

10 — Privacy records as a system of record: the RoPA drives DPIAs, processor management and TOM coverage from one data model, multi-client/mandate capability included, and the documentation is audit-ready without manual assembly.

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The In-House Counsel

The product pages evidence a traceable, versioned record of processing activities with TOMs and inquiries documented in one system, plus genuine group and multi-client organization for external data protection officers. However, the DPIA, scoring and processor-contract content I can see sits on an educational knowledge page last updated in February 2022 rather than being evidenced as product modules, and I found no public information on legal-basis modeling or DPIA triggers derived from the record. 2 4 8

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Data subject rights & incidents

How this is scored

The operational half of the DSMS: data subject request handling with statutory clocks, breach register and authority notification, deletion concepts that actually delete.

0 — Requests arrive by email and live there; breaches are a phone call and a memo.

3 — A request log and a breach list exist, but deadlines are manual, intake is unstructured, and deletion rules are documentation rather than workflow.

5 — DSR workflows with the Art. 12 clock tracked, structured breach register with the 72-hour clock, deletion concepts assignable to records; automation is reminders.

8 — Intake channels for requests (portal/form), identity-check support, deadline automation with escalation, breach severity assessment and authority-report output, deletion rules tied to the RoPA with execution tracking.

10 — Rights and incidents as operations: end-to-end request handling an authority audit walks through, breach workflows that produce the Art. 33 notification, and deletion automation with evidence that the deletion happened.

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The In-House Counsel

Inquiries are documented in a traceable, versioned manner, which gives me a structured request log, but I found no public information on statutory deadline tracking, a structured breach register, authority-notification output, or deletion concepts with execution. For a tool that would hold my Article 30 and Article 33 evidence, that silence is the deciding fact. 2 4

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Privacy regime coverage

How this is scored

Which privacy regimes the product actually operationalizes — GDPR, BDSG, Swiss nDSG, UK GDPR, ePrivacy, EU AI Act privacy duties — and whether one record maps across them or each regime is a fresh island.

0 — One regime, hard-coded; anything else is "on the roadmap".

3 — GDPR plus one national law as separate checklists; the same processing activity is documented once per regime.

5 — The major regimes for its market with partial cross-mapping; newer duties (AI Act, ePrivacy changes) present as content packs of varying depth.

8 — Broad current coverage with one-record-many-regimes mapping and visible maintenance as regimes evolve.

10 — Regime coverage as a living product: multiple privacy regimes on one data basis, per-country variants, and documented update cadence when the law moves.

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The In-House Counsel

What is operationalized is German GDPR practice; the wider regime discussion lives on knowledge pages about GDPR fines and CLOUD Act exposure rather than product capability. I found no public information on Swiss nDSG, UK GDPR, ePrivacy or EU AI Act privacy duties, and no evidence that one processing record maps across regimes instead of per-regime documentation. 4 7 8

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Audit readiness & evidence

How this is scored

Whether the system produces defensible proof: revision-safe history, evidence collection, reports for auditors, authorities and management.

0 — Exports are screenshots; history is overwritten in place.

3 — PDF reports exist but evidence is attached ad hoc and changes leave no reliable trail.

5 — Versioned records, standard report generators for the core registers, evidence attachments per activity; assembling a full audit file still takes days.

8 — Revision-safe change history, audit-scoped evidence packs on demand, management and authority reports current at a click, auditor access roles.

10 — Audit readiness as a standing state: continuous documentation status per regime and scope, exportable proof packs an auditor accepts as-is, and a defensible answer to "show me the state on date X".

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The In-House Counsel

Versioned documentation described as audit-secure, with centralized task, responsibility and evidence management and configurable reporting, is stated on the product pages, and there is a 2010 IDW PS 880 certification of the archive component. I found no public information on revision-safe change history, on-demand audit-scoped evidence packs, or auditor access roles. 3 2 9

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Integrations & automation

How this is scored

Whether the platform feeds from the real IT estate — directory import, ticketing, API — and automates the recurring privacy work instead of re-typing it.

0 — A closed island: manual entry in, PDF out, no API.

3 — CSV/Excel import and export; no live connections, no API worth the name.

5 — Directory import (AD/Entra), a documented REST API for core objects, a handful of native connectors (ticketing or SSO); automation is reminders and recurrence.

8 — Real connector set (ticketing, HR or asset sources), webhooks, SSO/SCIM, workflow automation with delegation and escalation, useful AI assistance with human review.

10 — The platform behaves like infrastructure: API parity for the data model, event streams, bidirectional sync with the estate, and automation that measurably removes the recurring toil (reviews, attestations, evidence pulls) rather than renaming it.

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The In-House Counsel

Integration and automation work is offered through a project-services subsidiary for individual requirements, alongside a customer-selectable AI connector with a human-decides principle. I found no public information on a documented API, directory import, ticketing connectors, webhooks, or SSO/SCIM — the recurring privacy work appears to be re-typed or built per project. 3 10 11

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European sovereignty

How this is scored

Where the compliance record of the whole company actually lives and under whose law — entity, hosting, subprocessors, DPA. A platform that maps your processing is itself your most concentrated processing.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for the system holding your RoPA.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The In-House Counsel

A German AG with development and SaaS hosting in German data centers, a German cloud-operation subsidiary, an on-premises option, and advice to keep encryption key management exclusively in the EU is a defensible chain on paper. But I found no public information on a DPA, a subprocessor list, or named data centers, and the FAQ raises where the AI service is hosted without showing the answer on the captured page — a gap the customer-chosen AI provider widens. 5 3 6 7 11

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real invoice — per module, per entity, per year, with consulting unbundled — from public pages alone. Unpublished pricing is the B2B norm in this market, so this criterion describes rather than condemns; the benches weight it accordingly.

0 — No public prices at all; every configuration is a sales conversation.

3 — An entry price exists, but module add-ons, entity counts or bundled consulting make the real total incomputable.

5 — Most editions carry real numbers with billing period stated and software separated from services; at least one commonly needed module or scale step is unpriced.

8 — Every edition and module priced publicly with entity/user boundaries and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: modules, scale steps, service packages and renewal rules public, so the invoice for a 100-employee company and a 10-client consultancy is a two-minute exercise.

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The In-House Counsel

The only public pricing facts are a free, non-binding demo, a free trial with no commitment and automatic cancellation, and a free webcast; no price figures, billing periods or module boundaries appear anywhere I can see. Every real configuration is a sales conversation, which describes the market norm but is full opacity for a buyer computing an invoice. 7 10

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.otris.de Checked 5 Oct 2026 +2 earlier captures: 15 Sep 2026, 31 Aug 2026 Details →
  2. 2 Privacy suite product page www.otris.de Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 23 Aug 2026, 23 Aug 2026 Details →
  3. 3 Company page www.otris.de Checked 5 Oct 2026 +2 earlier captures: 15 Sep 2026, 31 Aug 2026 Details →
  4. 4 DSMS knowledge page www.otris.de Checked 5 Oct 2026 +1 earlier capture: 15 Sep 2026 Details →
  5. 5 Imprint www.otris.de Checked 5 Oct 2026 +1 earlier capture: 31 Aug 2026 Details →
  6. 6 Security / trust page — found from the homepage www.otris.de Checked 5 Oct 2026 Details →
  7. 7 Privacy regime coverage — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  8. 8 Privacy regime coverage — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  9. 9 Audit readiness & evidence — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  10. 10 Integrations & automation — found from sitemap www.otris.de Checked 5 Oct 2026 Details →
  11. 11 Integrations & automation — found from sitemap www.otris.de Checked 5 Oct 2026 Details →