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Document Management (DMS)

AMAGNO

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Amagno GmbH · amagno.de

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AMAGNO: AI-assisted analysis on whats-best.ai AMAGNO: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

AMAGNO at a glance

Vendor
Amagno GmbH
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Default not stated; pages mention Germany source, captured 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates AMAGNO 3/5, the mean of 6 judges. how scores are made
As of
Vendor pages captured 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

AMAGNO alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The IT Integrator

Weighted verdict

Connects the DMS to the ERP, DATEV and Microsoft 365 and maintains it afterwards. Wants connectors with a stated scope rather than a logo wall, a documented API with webhooks, single sign-on, and a migration path in and out that does not depend on the vendor's services team.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The IT Integrator

Panel median The IT Integrator This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The IT Integrator
Capture, OCR & indexing 3.5 of 5 3.5 of 5
Versioning, permissions & audit trail 2 of 5 2 of 5
Audit-proof archiving & retention 2 of 5 2 of 5
Document workflows & integrations 3.5 of 5 3.5 of 5
Search, retrieval & exit 4 of 5 4 of 5
European sovereignty 2 of 5 2 of 5

Capture, OCR & indexing

How this is scored

How documents get in and become findable: scanning and email intake, OCR, classification and metadata extraction, and whether incoming e-invoices (XRechnung, ZUGFeRD) are read as structured data rather than as pictures.

0 — Manual upload only; no OCR, no metadata beyond file name and folder.

3 — Upload, drag-and-drop and scan import with OCR mentioned, but indexing is manual and no word on email intake or e-invoice formats.

5 — Scanner, email and folder intake, full-text OCR, document types with metadata fields, and automatic extraction of common fields (date, sender, amount) documented.

8 — AI- or rule-based classification and field extraction with confidence and a validation step, XRechnung and ZUGFeRD read as structured data, mailbox and Microsoft 365 intake, and duplicate detection documented.

10 — Capture is engineered and shown: classification and extraction trainable per document type, validation queues, e-invoice validation against the standard, intake channels listed with their limits, and where AI processing runs (location, model provider) stated.

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The IT Integrator

Intake is genuinely documented: scanner guidance with daily scan volumes, a mailroom digitization partner with 24-hour turnaround, IMAP/FTP and invoice-mailbox intake, OCR with classification, and ZUGFeRD and XRechnung stated to arrive with all data immediately available as structured content. Trainable document types and recognition, click-to-capture value extraction with automatic reconciliation, and extraction of embedded attachments add real capture engineering. I stop short of the top because we found no public information on duplicate detection, validation queues with confidence values, or where any AI processing of document content runs. 1 5 6 12

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Versioning, permissions & audit trail

How this is scored

Who may see and change which document, what happened to it, and whether earlier states can be recovered: version history, check-in and check-out, role- and attribute-based rights, and an audit trail of reads and changes.

0 — Files overwrite each other; rights only at folder level or not described; no log of who did what.

3 — Version history and folder permissions exist, but no check-out, no record-level rights and no documented audit log.

5 — Version history with restore, check-in and check-out, roles and groups with document-type or record-level rights, and an audit log of changes documented.

8 — Metadata-driven permissions (by department, client or confidentiality), audit trail covering reads, exports and deletions, single sign-on and directory sync (Entra ID, LDAP) documented, and administrators' own actions logged.

10 — Access is provable: the audit trail is tamper-evident and exportable, permission changes are themselves versioned, field-level rights and need-to-know access for HR or legal records documented, and the log retention period stated.

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The IT Integrator

Version handling is well documented — per-document history with version number, changes, author and date, restore, comparison without opening the file, and check-out that locks the document for others with notification on release. Beyond a generic rights-management mention in the trial scope, we found no public information on role- or metadata-driven permissions, single sign-on or directory sync. We found no public information on an audit log of reads and changes either, which keeps this well down the scale. 2 7 8

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Audit-proof archiving & retention

How this is scored

GoBD-compliant, revisionssicher archiving: immutability of archived documents, retention schedules and deletion, tax-audit data access, and the independent evidence behind the claim — scored on what is certified and documented, not on the word "GoBD-konform".

0 — No statement on archiving, retention or GoBD.

3 — "GoBD-konform" or "revisionssicher" claimed with no certificate, no description of how immutability is achieved and no retention settings documented.

5 — Archived documents documented as unchangeable, retention periods configurable per document type, deletion after expiry, and a sample Verfahrensdokumentation or GoBD guidance offered.

8 — An auditor's report (IDW PS 880 or comparable) published or named with its scope and date, WORM or equivalent storage described, legal hold, GDPR deletion reconciled with retention duties, and Z1–Z3 tax-audit export documented.

10 — Archiving is evidenced end to end: current Testat with scope covering the cloud and on-premises editions as sold, retention and deletion logged and reportable, long-term formats (PDF/A) enforced, and a documented procedure for the tax audit and for moving the archive without breaking its integrity.

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The IT Integrator

There is more than a bare revisionssicherheit claim: a page announces that Amagno received a GoBD software certificate, and another page candidly explains that such a certificate alone does not replace the GoBD process documentation. However, we found no public information on how immutability of archived documents is technically achieved, on configurable retention periods and deletion after expiry, on legal hold, or on a Z1–Z3 tax-audit export, and the certificate's issuer, scope and date are not shown. 7 9 10

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Document workflows & integrations

How this is scored

What happens to a document after it arrives: approval and invoice workflows, tasks and deadlines, and the connectors that tie the DMS to ERP, accounting, DATEV, Microsoft 365 and the rest of the stack.

0 — No workflows; documents are stored and nothing else.

3 — A fixed approval or sharing step and a handful of named integrations, with no workflow designer and no API documentation.

5 — A workflow designer for approvals and invoice processing, tasks with deadlines and substitutes, Microsoft 365 or Outlook integration, and a documented REST API.

8 — Graphical workflow modelling without code, invoice workflow with ERP or DATEV handover documented, connectors for named ERP systems (SAP, Microsoft Dynamics, DATEV) with their scope, webhooks or events, and e-signature integration.

10 — Workflows are a platform: versioned workflow definitions, process reporting with throughput times, a public API reference with rate limits and a sandbox, a partner marketplace of integrations with stated maintainers, and workflow history kept in the audit trail.

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The IT Integrator

No-code workflows built from stamps — responsible person, required data, deadline, escalation — with multi-step and parallel approvals are documented, along with free ready-made invoice, contract and HR workflows in a solution store, and the invoice path from capture through approval to third-party handover is stated. Connectors go beyond a logo wall: DATEV Pro and DATEV Unternehmen online, Microsoft Dynamics 365 Business Central, lexoffice, sevDesk and an Outlook Add-In, all sitting on a RESTful API with an integration-partner programme. What I still miss as the person maintaining these links: written scope per connector, webhooks or events, and a public API reference with rate limits and a sandbox — we found no public information on any of these. 1 6 11 12

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Search, retrieval & exit

How this is scored

Finding documents again and taking them with you: full-text and metadata search, saved searches and mobile access, and whether documents, metadata, versions and audit trail can be exported in documented formats when the contract ends.

0 — Folder browsing only; no export beyond downloading single files.

3 — Full-text search exists, but no metadata filters, and bulk export is undocumented or only on request.

5 — Full-text and metadata search with filters and saved searches, mobile or web access, and bulk export of documents with their metadata (for example CSV or XML) documented.

8 — Search across versions and attachments with permissions respected, export of documents in original format with metadata, versions and audit trail in a documented structure, and an import path from other DMS or file shares named.

10 — The exit is designed in: a documented complete export with schema, export available self-service at any time, the post-termination retrieval window and data deletion stated, and archives stored in open formats so a successor system can take them over intact.

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The IT Integrator

Search and, above all, the way out are well documented: full-text search across more than 100 formats with saved and expert searches, permission-aware results, and an export a group administrator can run free and self-service at any time without Amagno's involvement — whole group, magnets, folders or an entire search result — in original format or PDF, with selectable versions and properties as XML or CSV. Import from network drives is documented too, which gives a path in from file shares. We found no public information on exporting an audit trail or on the post-termination retrieval window and data deletion. 8 13 14

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European sovereignty

How this is scored

Who the contracting entity and its owner are, where documents and their metadata are stored and processed in the cloud edition, and who the subprocessors are — including any AI provider that reads document content. Independently sourced by the sovereignty pipeline.

0 — Non-EU contracting entity, no statement on where documents are stored, and subprocessors unnamed.

3 — An EU entity contracts, but the cloud edition runs on a non-EU-controlled hyperscaler without a stated safeguard, or the subprocessor list is absent.

5 — EU contracting entity and EU data centres stated for the cloud edition, with a DPA, but significant parts of the chain (hosting, AI processing, support) are non-EU-controlled without a stated safeguard.

8 — EU entity, documents and metadata stored in named EU data centres, subprocessor list with locations published, AI processing location disclosed, an on-premises or private-cloud option offered, and certifications (ISO 27001, BSI C5) published.

10 — Sovereign end to end and evidenced: European ownership, EU entity, every processing location and subprocessor European, customer-controlled keys or on-premises operation available, and certifications with their scope published.

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The IT Integrator

Encrypted storage in German data centres in the German legal area, a Made-in-Oldenburg origin and an on-premises edition are stated, and the privacy policy names the German host of the vendor's own website. But the data centres are described as German without being named, and we found no public information on the subprocessors of the business cloud itself, on where any AI processing of document content runs, or on certifications such as ISO 27001 or BSI C5. 1 2 3 8 10

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the cost of a given number of users, storage and modules — including cloud versus on-premises licensing, maintenance, implementation partner fees and price increases — from public pages alone.

0 — No public prices at all; every quote comes from sales or a partner.

3 — A "from" price or a single edition priced, but modules, storage, maintenance and partner implementation are unstated — the real cost is unknowable.

5 — Editions priced per user or per month, but at least one commonly needed cost (storage, archiving or workflow module, maintenance percentage, onboarding) is missing or "on request".

8 — Every edition and module priced publicly, storage limits and overage stated, on-premises licence and maintenance terms given, and contract term and notice period published.

10 — Complete cost computability: a configurator or price list covering users, modules, storage and deployment model, partner implementation priced or bounded, and price-increase terms on a public page.

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The IT Integrator

The captured pricing pages confirm a free test account covering almost all functions with data carry-over, an on-premises edition, and that special integrations are optionally chargeable — but we found no public figures for editions, per-user prices, storage, maintenance or implementation. A buyer cannot compute even a rough total for a given team from these pages alone. 2 5

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined — uncited Report an error

Questions about AMAGNO

Is AMAGNO European?

Yes. whats-best.ai classifies AMAGNO as EU-Made.

Where does AMAGNO store data?

The default storage location for customer data is not stated on the vendor’s pages as of 13 Oct 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 13 Oct 2026.

Does AMAGNO have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to AMAGNO?

As of 15 Oct 2026, the panel rates Doxis (3/5), EASY Archive (2.5/5) and enaio (2.5/5) highest among the other 14 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Doxis (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: AMAGNO alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (14)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage amagno.de Checked 13 Oct 2026 Details →
  2. 2 Pricing page amagno.de Checked 13 Oct 2026 Details →
  3. 3 Privacy policy amagno.de Checked 13 Oct 2026 Details →
  4. 4 Legal notice amagno.de Checked 13 Oct 2026 Details →
  5. 5 Capture, OCR & indexing — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  6. 6 Capture, OCR & indexing — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  7. 7 Versioning, permissions & audit trail — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  8. 8 Versioning, permissions & audit trail — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  9. 9 Audit-proof archiving & retention — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  10. 10 Audit-proof archiving & retention — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  11. 11 Document workflows & integrations — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  12. 12 Document workflows & integrations — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  13. 13 Search, retrieval & exit — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  14. 14 Search, retrieval & exit — found from sitemap amagno.de Checked 13 Oct 2026 Details →