whats-best.ai
Search Sign in

Document Management (DMS)

AMAGNO

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Amagno GmbH · amagno.de

Report an error on this page Is this your product? →

Link to this page

AMAGNO: AI-assisted analysis on whats-best.ai AMAGNO: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

AMAGNO at a glance

Vendor
Amagno GmbH
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Default not stated; pages mention Germany source, captured 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates AMAGNO 3/5, the mean of 6 judges. how scores are made
As of
Vendor pages captured 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

AMAGNO alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Records Manager

Weighted verdict

Owns the filing plan and gets the call when a contract from 2019 cannot be found. Wants metadata that is set at capture rather than typed later, version history with restore, search that respects permissions, and a bulk export that keeps metadata and versions together.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Records Manager

Panel median The Records Manager This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Records Manager
Capture, OCR & indexing 3.5 of 5 3.5 of 5
Versioning, permissions & audit trail 2 of 5 2.5 of 5
Audit-proof archiving & retention 2 of 5 2 of 5
Document workflows & integrations 3.5 of 5 3.5 of 5
Search, retrieval & exit 4 of 5 4 of 5
European sovereignty 2 of 5 2 of 5

Capture, OCR & indexing

How this is scored

How documents get in and become findable: scanning and email intake, OCR, classification and metadata extraction, and whether incoming e-invoices (XRechnung, ZUGFeRD) are read as structured data rather than as pictures.

0 — Manual upload only; no OCR, no metadata beyond file name and folder.

3 — Upload, drag-and-drop and scan import with OCR mentioned, but indexing is manual and no word on email intake or e-invoice formats.

5 — Scanner, email and folder intake, full-text OCR, document types with metadata fields, and automatic extraction of common fields (date, sender, amount) documented.

8 — AI- or rule-based classification and field extraction with confidence and a validation step, XRechnung and ZUGFeRD read as structured data, mailbox and Microsoft 365 intake, and duplicate detection documented.

10 — Capture is engineered and shown: classification and extraction trainable per document type, validation queues, e-invoice validation against the standard, intake channels listed with their limits, and where AI processing runs (location, model provider) stated.

Report an error

The Records Manager

Intake is broad and documented: physical post via the Dropscan scan service, manual and automatic email import via IMAP, printer driver and network-drive import, with OCR and classification feeding full-text search. Document types and data recognition are trainable, values are captured from the preview and automatically filed with the document, and ZUGFeRD and XRechnung arrive with all their data immediately available. We found no public information on duplicate detection, Microsoft 365 intake, extraction confidence with a validation step, or where AI processing runs. 1 2 5 6 12

Report an error

Versioning, permissions & audit trail

How this is scored

Who may see and change which document, what happened to it, and whether earlier states can be recovered: version history, check-in and check-out, role- and attribute-based rights, and an audit trail of reads and changes.

0 — Files overwrite each other; rights only at folder level or not described; no log of who did what.

3 — Version history and folder permissions exist, but no check-out, no record-level rights and no documented audit log.

5 — Version history with restore, check-in and check-out, roles and groups with document-type or record-level rights, and an audit log of changes documented.

8 — Metadata-driven permissions (by department, client or confidentiality), audit trail covering reads, exports and deletions, single sign-on and directory sync (Entra ID, LDAP) documented, and administrators' own actions logged.

10 — Access is provable: the audit trail is tamper-evident and exportable, permission changes are themselves versioned, field-level rights and need-to-know access for HR or legal records documented, and the log retention period stated.

Report an error

The Records Manager

Versioning is well evidenced — per-document history with version number, changes, author and date, restore of old versions, check-out that locks the document for others with notification on release, configurable scope and depth, plus comparison and merge. Beyond a rights-management item in the trial scope and a statement that only authorised users may access documents, we found no public information on roles, record-level or metadata-driven permissions, single sign-on, or an audit log of reads, exports and deletions. 2 7 8 11

Report an error

Audit-proof archiving & retention

How this is scored

GoBD-compliant, revisionssicher archiving: immutability of archived documents, retention schedules and deletion, tax-audit data access, and the independent evidence behind the claim — scored on what is certified and documented, not on the word "GoBD-konform".

0 — No statement on archiving, retention or GoBD.

3 — "GoBD-konform" or "revisionssicher" claimed with no certificate, no description of how immutability is achieved and no retention settings documented.

5 — Archived documents documented as unchangeable, retention periods configurable per document type, deletion after expiry, and a sample Verfahrensdokumentation or GoBD guidance offered.

8 — An auditor's report (IDW PS 880 or comparable) published or named with its scope and date, WORM or equivalent storage described, legal hold, GDPR deletion reconciled with retention duties, and Z1–Z3 tax-audit export documented.

10 — Archiving is evidenced end to end: current Testat with scope covering the cloud and on-premises editions as sold, retention and deletion logged and reportable, long-term formats (PDF/A) enforced, and a documented procedure for the tax audit and for moving the archive without breaking its integrity.

Report an error

The Records Manager

The captured pages announce that a GoBD software certificate was received and offer guidance explaining that such a certificate does not replace the GoBD process documentation — more than a bare revisionssicherheit claim. We found no public information on the certificate's issuer, scope and date, on how immutability of archived documents is achieved, on configurable retention periods and deletion after expiry, or on WORM storage, legal hold or tax-audit data access. 7 8 9 10

Report an error

Document workflows & integrations

How this is scored

What happens to a document after it arrives: approval and invoice workflows, tasks and deadlines, and the connectors that tie the DMS to ERP, accounting, DATEV, Microsoft 365 and the rest of the stack.

0 — No workflows; documents are stored and nothing else.

3 — A fixed approval or sharing step and a handful of named integrations, with no workflow designer and no API documentation.

5 — A workflow designer for approvals and invoice processing, tasks with deadlines and substitutes, Microsoft 365 or Outlook integration, and a documented REST API.

8 — Graphical workflow modelling without code, invoice workflow with ERP or DATEV handover documented, connectors for named ERP systems (SAP, Microsoft Dynamics, DATEV) with their scope, webhooks or events, and e-signature integration.

10 — Workflows are a platform: versioned workflow definitions, process reporting with throughput times, a public API reference with rate limits and a sandbox, a partner marketplace of integrations with stated maintainers, and workflow history kept in the audit trail.

Report an error

The Records Manager

Workflows are built without code using stamps that define responsibility, required data, deadlines and escalation, support sequential and parallel steps across departments, and ready-made invoice, contract and personnel processes install free from a solution store; emails and attachments flow into workflows with automatic versioning. Connectors are named — DATEV, Microsoft Dynamics 365 Business Central, sevDesk, lexoffice, Outlook — on a RESTful API with integration partnerships offered. We found no public information on webhooks or events, e-signature integration, process reporting, or versioned workflow definitions. 1 2 5 11 12

Report an error

Search, retrieval & exit

How this is scored

Finding documents again and taking them with you: full-text and metadata search, saved searches and mobile access, and whether documents, metadata, versions and audit trail can be exported in documented formats when the contract ends.

0 — Folder browsing only; no export beyond downloading single files.

3 — Full-text search exists, but no metadata filters, and bulk export is undocumented or only on request.

5 — Full-text and metadata search with filters and saved searches, mobile or web access, and bulk export of documents with their metadata (for example CSV or XML) documented.

8 — Search across versions and attachments with permissions respected, export of documents in original format with metadata, versions and audit trail in a documented structure, and an import path from other DMS or file shares named.

10 — The exit is designed in: a documented complete export with schema, export available self-service at any time, the post-termination retrieval window and data deletion stated, and archives stored in open formats so a successor system can take them over intact.

Report an error

The Records Manager

Full-text search covers over one hundred formats with saved and expert searches, similar-document search, web access on mobile devices, and is stated to respect the user's rights; import from a network drive is documented. The exit is unusually well documented: a group administrator can export the entire group, folders or a complete search result at any time, free and without vendor involvement, in original format with properties as XML or CSV and all versions. We found no public information on exporting the audit trail, a documented export schema, or the post-termination retrieval window and data deletion. 5 8 13 14

Report an error

European sovereignty

How this is scored

Who the contracting entity and its owner are, where documents and their metadata are stored and processed in the cloud edition, and who the subprocessors are — including any AI provider that reads document content. Independently sourced by the sovereignty pipeline.

0 — Non-EU contracting entity, no statement on where documents are stored, and subprocessors unnamed.

3 — An EU entity contracts, but the cloud edition runs on a non-EU-controlled hyperscaler without a stated safeguard, or the subprocessor list is absent.

5 — EU contracting entity and EU data centres stated for the cloud edition, with a DPA, but significant parts of the chain (hosting, AI processing, support) are non-EU-controlled without a stated safeguard.

8 — EU entity, documents and metadata stored in named EU data centres, subprocessor list with locations published, AI processing location disclosed, an on-premises or private-cloud option offered, and certifications (ISO 27001, BSI C5) published.

10 — Sovereign end to end and evidenced: European ownership, EU entity, every processing location and subprocessor European, customer-controlled keys or on-premises operation available, and certifications with their scope published.

Report an error

The Records Manager

German origin and storage are stated repeatedly — made in Oldenburg, encrypted storage in German data centres, the business cloud holding over ten million documents in the German legal area — and an on-premises edition is offered. We found no public information on ownership of the contracting entity, on subprocessors for the document cloud beyond the website hoster, on where AI processing of document content runs, or on certifications such as ISO 27001 or BSI C5. 1 2 3 7 10

Report an error

Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the cost of a given number of users, storage and modules — including cloud versus on-premises licensing, maintenance, implementation partner fees and price increases — from public pages alone.

0 — No public prices at all; every quote comes from sales or a partner.

3 — A "from" price or a single edition priced, but modules, storage, maintenance and partner implementation are unstated — the real cost is unknowable.

5 — Editions priced per user or per month, but at least one commonly needed cost (storage, archiving or workflow module, maintenance percentage, onboarding) is missing or "on request".

8 — Every edition and module priced publicly, storage limits and overage stated, on-premises licence and maintenance terms given, and contract term and notice period published.

10 — Complete cost computability: a configurator or price list covering users, modules, storage and deployment model, partner implementation priced or bounded, and price-increase terms on a public page.

Report an error

The Records Manager

The captured pricing page describes a free trial with almost all functions, an on-premises edition, and optional paid integrations, but we found no public information on prices per user or for storage, on-premises licence and maintenance terms, or the cost of implementation. A buyer cannot compute any cost from what is public here, and we found no public information on contract term, notice period or price-increase terms. 2

Report an error

European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined — uncited Report an error

Questions about AMAGNO

Is AMAGNO European?

Yes. whats-best.ai classifies AMAGNO as EU-Made.

Where does AMAGNO store data?

The default storage location for customer data is not stated on the vendor’s pages as of 13 Oct 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 13 Oct 2026.

Does AMAGNO have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to AMAGNO?

As of 15 Oct 2026, the panel rates Doxis (3/5), EASY Archive (2.5/5) and enaio (2.5/5) highest among the other 14 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Doxis (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: AMAGNO alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about AMAGNO? Tell us Report an error on this page

Sources (14)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage amagno.de Checked 13 Oct 2026 Details →
  2. 2 Pricing page amagno.de Checked 13 Oct 2026 Details →
  3. 3 Privacy policy amagno.de Checked 13 Oct 2026 Details →
  4. 4 Legal notice amagno.de Checked 13 Oct 2026 Details →
  5. 5 Capture, OCR & indexing — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  6. 6 Capture, OCR & indexing — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  7. 7 Versioning, permissions & audit trail — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  8. 8 Versioning, permissions & audit trail — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  9. 9 Audit-proof archiving & retention — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  10. 10 Audit-proof archiving & retention — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  11. 11 Document workflows & integrations — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  12. 12 Document workflows & integrations — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  13. 13 Search, retrieval & exit — found from sitemap amagno.de Checked 13 Oct 2026 Details →
  14. 14 Search, retrieval & exit — found from sitemap amagno.de Checked 13 Oct 2026 Details →