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ERP

Exact Online

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Exact GmbH · www.exact.com

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Exact Online: AI-assisted analysis on whats-best.ai Exact Online: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Exact Online at a glance

Vendor
Exact GmbH
Headquarters
Not stated on the vendor’s pages as of 26 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 26 Oct 2026
Free plan
Not stated on the vendor’s pages as of 26 Oct 2026
Panel verdict
The AI panel rates Exact Online 2.5/5, the mean of 6 judges. Exact Online is a cloud ERP for SMEs from Exact GmbH of Cologne, strongest on the goods side: orders and inventory scored 7-8 and production and projects 7-8, with judges citing multiple warehouses, serial and batch numbers, a mobile WMS app with barcode scanning, and bills of materials through multi-level and phantom forms to MRP in higher editions. how scores are made
As of
Vendor pages captured 26 Oct 2026; evaluated by the panel 28 Oct 2026. all sources

Exact Online alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Head of Finance

Weighted verdict

Closes the books for three companies every month and has retyped one supplier invoice too many. Wants incoming e-invoices read and matched to the purchase order, GoBD stated with a procedure documentation, DATEV for the tax adviser, intercompany postings that balance, and every figure traceable to the order and the person behind it.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Head of Finance

Panel median The Head of Finance This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Head of Finance
Finance, tax & compliance 2 of 5 2.5 of 5
Purchasing, inventory & order processing 3.5 of 5 3.5 of 5
Manufacturing, services & projects 3.5 of 5 3.5 of 5
Integration, API & data portability 2 of 5 2 of 5
Rollout, roles & operations 2 of 5 2 of 5
European sovereignty 1.5 of 5 1.5 of 5
Pricing transparency 1 of 5 1 of 5

Finance, tax & compliance

How this is scored

Whether the ERP keeps books a tax adviser and an auditor accept: general and subledgers, VAT per country, GoBD-compliant posting and archiving, e-invoices sent and received (XRechnung, ZUGFeRD), payments and dunning, and a DATEV export or a documented hand-over to the accountant.

0 — No accounting at all; invoices leave as PDFs and the books are kept somewhere else by hand.

3 — Invoices and credit notes are created in the system, but there is no ledger, no stated GoBD compliance and no export the accountant can import.

5 — Invoices, open items and payments in the system with a DATEV or accounting export, VAT rates per item, dunning, and e-invoices in XRechnung or ZUGFeRD format sent to customers.

8 — Full financial accounting or a live-synchronised one: general, receivables and payables ledgers, incoming e-invoices read and matched to purchase orders, bank feeds with payment matching, OSS and reverse-charge VAT, GoBD compliance stated with a procedure documentation, and several companies in one tenant.

10 — The money side closes inside the system: an auditor's GoBD or IDW PS 880 attestation published, consolidation and intercompany postings across entities, fixed assets and cost accounting, every posting traceable to the order, goods movement and user behind it, and period close with locked periods documented.

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The Head of Finance

The feature pages name accounting, bank feeds, invoicing, automatic invoice processing and receivables management, with bookkeeping in the Professional and Premium editions, a Smart Closing module in Premium, and a dedicated offering for tax advisers and accounting offices for collaboration with clients — that covers invoices, open items, payments and a hand-over to the accountant. But we found no public information on GoBD compliance, a DATEV export, XRechnung or ZUGFeRD formats, OSS or reverse-charge VAT, incoming invoices matched to purchase orders, or several companies in one tenant, so I cannot close the books on a higher level. 2 3 4

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Purchasing, inventory & order processing

How this is scored

The goods chain from supplier to customer: quotes, orders and order confirmations, purchasing and goods receipt, stock per warehouse and bin, batch and serial numbers, picking and shipping, returns — and whether each step posts through to the next document and to the ledger instead of being retyped.

0 — No order or stock handling; the product is a contact list or an invoicing tool.

3 — Items with a stock count and an order list, but purchasing, goods receipt and delivery are not connected and stock is corrected by hand.

5 — Quote, order, delivery note and invoice as one document chain, purchase orders with goods receipt booking stock, and stock levels with reorder points per item.

8 — Several warehouses and storage bins, batch and serial number tracking, mobile picking and scanning, carrier and shop or marketplace connections, returns with restocking and credit note, drop shipping, and stock valuation that flows into the books.

10 — The goods chain runs and is evidenced in the system: demand-driven purchasing proposals, EDI with suppliers and customers, fulfilment and multi-channel stock allocation, best-before and recall traceability per batch from supplier to customer, and every movement attributed and dated.

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The Head of Finance

The trade editions publicly document multiple warehouses, variable storage locations, serial and batch numbers, a mobile WMS app with barcode scanning, efficient order picking, purchase and sales management, and a webshop connector plus POS add-on, with material requirements planning and stock reservations in the top editions. We found no public information on returns with restocking and credit note, drop shipping, carrier connections, or stock valuation flowing into the books, which keeps it one step below the top of the goods chain. 1 2 3

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Manufacturing, services & projects

How this is scored

The depth for the buyer's own business model: bills of materials, work orders and capacity planning for manufacturers; projects, time, resources and milestone billing for service firms; contracts, subscriptions and field service. A product is judged on the models it says it serves.

0 — Nothing beyond trading goods; no bills of materials, projects or service billing.

3 — A simple kit or set of items, or a project tag on invoices, but no production orders, no time recording and no planning.

5 — For at least one model a working core: bills of materials with production orders consuming stock, or projects with time recording and billing from logged hours, with the supported models named on the vendor's pages.

8 — Multi-level bills of materials with routings, work centres and capacity planning, or projects with budgets, resource planning, milestone and recurring billing, and service or maintenance contracts — with costs flowing to cost accounting.

10 — Industry depth documented for the models served: MRP runs with material and capacity planning, shop-floor data capture and quality checks, variant configuration, or full professional-services automation with utilisation, contracts and revenue recognition — each described with its limits in public documentation.

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The Head of Finance

For manufacturing the pages name multi-level and phantom bills of materials, by-products, work orders planned and executed, material requirements planning, sales forecast with production plan, and calculation, planning and production as a named focus — real depth for the models served. We found no public information on routings, work centres or capacity planning, and on the services side only project management with billable hours is named, without budgets, milestone billing or resource planning. 1 2 4

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Integration, API & data portability

How this is scored

How the ERP connects and how the data gets in and out: a public API reference, webhooks, standard connectors for shops, marketplaces, banks, payroll, DATEV and BI, data import from the previous system, and a documented full export when the company leaves.

0 — No API, no import and no export beyond printing.

3 — CSV import and export of some lists, a few named integrations, but no public API documentation and no full export.

5 — A documented REST or OData API, CSV or Excel import for master data and open items, and standard connectors to common shops, banks and DATEV.

8 — A public, versioned API reference covering all main objects with webhooks, a connector marketplace, a documented migration path from named predecessor systems, and a full data export of master data, documents and postings available to the customer.

10 — Open by design and evidenced: complete API coverage with sandbox tenants and rate limits stated, open data formats or open-source code, a contractual exit with export format and timeline, and self-hosting or on-premise as a documented alternative to the vendor's cloud.

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The Head of Finance

The public pages name a webshop connector, a POS add-on, a Power BI connector in Premium and an app store, and the trust centre addresses Data Act portability rights. We found no public information on a public API reference, CSV or Excel import, a DATEV connector, a documented migration path from predecessor systems, or a documented full export when the company leaves. 1 3 4 8

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Rollout, roles & operations

How this is scored

What it takes to go live and run the system: implementation path (self-service, vendor, partner network), onboarding and training, roles and permissions, audit log, updates and customisation that survive them, support channels and service levels, and availability.

0 — No information on implementation, roles, support or availability.

3 — A contact form and a help page, but no stated implementation path, no role model and no support terms.

5 — A described onboarding or implementation offer, user roles with permissions, a help centre with current documentation, and support channels with hours.

8 — Implementation methods with typical duration stated, a certified partner network or vendor services listed, fine-grained permissions with a change log, customisation without code that survives updates, and published service levels for support and availability.

10 — Operations are evidenced: a status page with uptime history, release notes and an update policy, a field-level audit trail, sandbox or test tenants, and support, training and implementation terms public enough to plan a go-live without a sales call.

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The Head of Finance

The Premium editions are sold through a partner channel, two thousand experts are named as help, a free trial is offered, the FAQ invites contact, and the terms reference a Service Level Agreement. We found no public information on user roles and permissions, an audit log, implementation durations, availability figures or a status page, so go-live planning would still need a partner conversation. 1 3 6 7

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where the ERP data — customers, suppliers, prices, postings, employees — is hosted, and who the subprocessors are (cloud infrastructure, email, support tooling, AI features). Independently sourced by the sovereignty pipeline; an ERP holds a company's entire commercial record, so the ownership chain counts, not only the server location.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy exists, but hosting location is unstated or non-EU and the processors behind the service are not named.

5 — EU hosting stated and an EU contracting entity, but parts of the chain (US hyperscaler, AI features, support or email tooling) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with locations, a data processing agreement offered, and an on-premise or EU-only hosting option stated.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, data export and deletion documented, and a certification such as ISO 27001 or BSI C5 published rather than implied.

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The Head of Finance

The legal notice names Exact GmbH in Cologne with a Cologne commercial register number and a German VAT ID, so the contracting entity is European, and a privacy policy exists stating that transfers outside the EEA rely on adequacy decisions or standard contractual clauses. We found no public information on where the ERP data is hosted, on the group ownership behind the German entity, on the subprocessors involved, on a data processing agreement, or on a certification such as ISO 27001 or BSI C5. 1 5 7

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Pricing transparency

How this is scored

Whether a company can compute the real annual cost from public pages alone: price per user, module, company or transaction volume, which modules (accounting, warehouse, production, POS) cost extra, implementation and onboarding fees, minimum term, and what happens to the data on cancellation.

0 — No public prices at all; every customer is a sales call or a partner proposal.

3 — A starting price or "from" figure exists, but what is included and how it scales with users, modules or companies is unclear.

5 — Prices per edition or module are public with the main inclusions, but at least one commonly needed piece (implementation, extra companies, warehouse or production module, API use) is unpriced or "on request".

8 — Every edition and module priced publicly with its scaling rule (per user, company or volume), onboarding and implementation packages priced, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given company size and module set, with every add-on, implementation, support and hosting cost and the cancellation and data-return terms published.

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The Head of Finance

Public pricing pages compare the Essentials, Plus, Professional and Premium editions feature by feature, including which modules such as Automate, HQ, the Power BI connector and Smart Closing belong to which edition. But we found no public information on actual price figures per edition or per user, implementation and onboarding fees, minimum term, VAT treatment, or what happens to the data on cancellation, so no annual cost can be computed from the public pages alone. 3 4

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined — uncited Report an error

Questions about Exact Online

Is Exact Online European?

Yes. whats-best.ai classifies Exact Online as EU-Made.

Where does Exact Online store data?

Not stated on the vendor’s pages as of 26 Oct 2026.

Does Exact Online have a free plan?

Not stated on the vendor’s pages as of 26 Oct 2026.

What are the best alternatives to Exact Online?

As of 29 Oct 2026, the panel rates Odoo (4/5), weclapp (3.5/5) and Haufe X360 (3.5/5) highest among the other 13 ERP products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Odoo (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Exact Online alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (8)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.exact.com Checked 26 Oct 2026 Details →
  2. 2 Features page (Exact Online) www.exact.com Checked 26 Oct 2026 Details →
  3. 3 Pricing page (trade, Dutch) www.exact.com Checked 26 Oct 2026 Details →
  4. 4 Pricing page (manufacturing, Dutch) www.exact.com Checked 26 Oct 2026 Details →
  5. 5 Legal notice www.exact.com Checked 26 Oct 2026 Details →
  6. 6 Terms of service www.exact.com Checked 26 Oct 2026 Details →
  7. 7 Privacy policy www.exact.com Checked 26 Oct 2026 Details →
  8. 8 Trust centre www.exact.com Checked 26 Oct 2026 Details →