Expense Management
Candis
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Candis GmbH · www.candis.io
Compare with Moss → Report an error on this page Is this your product? →
Link to this page
Add ?theme=dark to the image address for dark backgrounds.
The badge shows the category and the month of the latest evaluation, and EU-Made where
that is the product’s provenance. It never shows a score.
Candis at a glance
- Vendor
- Candis GmbH
- Headquarters
- Not stated on the vendor’s pages as of 28 Oct 2026
- Data hosting
- Default not stated; pages mention Germany source, captured 28 Oct 2026
- Free plan
- Not stated on the vendor’s pages as of 28 Oct 2026
- Panel verdict
- The AI panel rates Candis 3/5, the mean of 6 judges. Candis, an expense platform from Candis GmbH of Berlin, scores strongest on accounting export, 8 to 9: a licensed DATEV interface delivering finished booking batches to DATEV Kanzlei-Rechnungswesen with receipt images linked in DATEV Unternehmen online, native connections to SAP Business One, Microsoft Business Central, Sage 100 and NetSuite, an open API, and a GoBD-certified archive guaranteed for ten years. how scores are made
- As of
- Vendor pages captured 28 Oct 2026; evaluated by the panel 29 Oct 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Candis, an expense platform from Candis GmbH of Berlin, scores strongest on accounting export, 8 to 9: a licensed DATEV interface delivering finished booking batches to DATEV Kanzlei-Rechnungswesen with receipt images linked in DATEV Unternehmen online, native connections to SAP Business One, Microsoft Business Central, Sage 100 and NetSuite, an open API, and a GoBD-certified archive guaranteed for ten years. Approval and policy and reimbursement and VAT follow at 7 to 8, the latter resting on per diems from German Federal Ministry of Finance flat rates, statutory mileage and payout by SEPA XML; receipt capture and cards and spend control sit at 6 to 7. The weakest columns are pricing transparency, from 2 to 4, and sovereignty, from 4 to 5: no tier price is published — the price overview comes as a PDF on request and the booking-data service requires at least the Plus plan — while the published subprocessor list covers the website chain, and the judges found no public information on where product data are hosted, the card issuer or a security certification. The widest spread is pricing transparency, where judges weigh the published billing model against the missing prices.
Speaks for it
- Licensed DATEV interface partner whose booking-data service delivers finished booking batches while receipt images are linked in DATEV Unternehmen online.
- Native connections to SAP Business One, Microsoft Business Central, Sage 100 and NetSuite, an open API, and CSV and XML file exports that always remain available.
- Per diems calculated from German Federal Ministry of Finance flat rates and mileage at the statutory per-kilometre rate, with reimbursement via SEPA XML.
- GoBD-certified archive guaranteed for ten years, with a tamper-proof process log that travels with the export.
- Unlimited users and entities without surcharge, with documents beyond the package volume billed at 1,50 EUR per document.
Held against it
- No tier or base price is published — an individual price overview comes as a PDF on request, so annual cost is not computable from public pages.
- The booking-data service and the tax-code field require at least the Plus plan, whose price the captured pages do not show.
- No public information on where receipt, card and employee data are hosted, on the card issuer and processor, or on the providers of text recognition and bank synchronisation.
- No ISO 27001 or SOC 2 certification is stated, and the published subprocessor list covers the website chain, hosted by Vercel Inc. of the USA with delivery from Frankfurt.
- The captured pages give different statements on card costs, listing credit cards as an add-on feature while describing unlimited cards without extra cost.
Best for
- You run DATEV Kanzlei-Rechnungswesen and want finished booking batches with linked receipt images delivered automatically.
- Your German-based team needs statutory per diems and mileage handled in the same process as invoices and receipts.
- You manage several legal entities and want unlimited users and entities in one account without a per-seat charge.
- You want multi-level approval with amount conditions, mandatory cost-centre fields and an immutable process log.
Avoid if
- You must compute the full annual cost from public pages before committing — ask the vendor: the public pages we read do not show it
- You need the booking-data service on a plan below Plus.
- Your compliance review must verify product-data hosting and the card issuer from public documentation before signature.
- You need the card price settled before rollout — cards are an add-on feature and the captured pages give different statements on card costs.
The scores
| Criterion | Panel median |
|---|---|
| Receipt capture & expense claims | 3 of 5 |
| Company cards & spend control | 3 of 5 |
| Approval workflows & expense policy | 3.5 of 5 |
| Reimbursement, travel allowances & VAT | 3.5 of 5 |
| Accounting handoff & DATEV | 4 of 5 |
| European sovereignty | 2 of 5 |
| Pricing transparency | 1.5 of 5 |
Receipt capture & expense claims
Show reasoningHide reasoning
How this is scored
How an expense gets into the system: a mobile app that photographs receipts, text recognition (OCR) that reads amount, date, merchant and VAT, receipts forwarded by email or pulled from suppliers, claims for out-of-pocket spending in any currency, mileage and trip entries, a substitute receipt (Eigenbeleg) when the original is lost, and duplicate detection.
0 — Not an expense capture tool; receipts and claims cannot be recorded in the product.
3 — Receipts uploaded as photos or files and attached to an expense by hand; text recognition, email capture or claims in other currencies are basic or not described.
5 — A mobile app that captures receipts with text recognition reading amount, date and merchant, receipts forwarded by email, expense claims for out-of-pocket spending submitted from the app, and foreign currencies converted.
8 — Extraction of VAT rates and amounts and line items, receipts collected automatically from email inboxes or named suppliers, duplicate and fraud checks on submission, a substitute receipt for lost originals, mileage with route calculation, and replacement scanning (ersetzendes Scannen) stated as GoBD-compliant so paper originals may be discarded.
10 — Capture without employee effort: e-receipts delivered directly by travel and merchant partners, extraction accuracy or review process published, a certified scanning procedure (for example an audit report to IDW PS 880 or a TÜV certificate) named, and every receipt traceable from capture to booking.
The Travelling Employee
Exactly my workflow: photograph the receipt in the app, AI or text recognition reads amount, date and the tax automatically, mileage comes out with the calculated route including intermediate stops, and guided mandatory fields mean nothing bounces back from accounting. VAT and tax rate are picked up per line, and per diems and mileage sit in the same process as the receipts. I found no public information on forwarding receipts by email, duplicate checks, or a substitute receipt for lost originals, and the GoBD statements on the captured pages speak of certified archiving rather than a certified scanning procedure. 10 13 2 3 9
The Office Manager
Receipts go in as a phone photo converted to PDF and are read automatically, with mandatory fields guided so nothing is missing, and travel claims pick up statutory per-diem and mileage entries with the distance calculated including intermediate stops; the reading even shows a confidence marker telling me which claims to review. We found no public information on receipts collected from email inboxes, duplicate detection, a substitute receipt for lost originals, or out-of-pocket claims in foreign currencies. 10 2 3 13 9
The Controller
Receipts are photographed in the mobile app or uploaded at the desk and converted to PDF, recognition reads the gross amount, tax rate and VAT automatically with a confidence marker, and claims for out-of-pocket spending, entertainment, mileage with calculated distance and per diems are submitted from the phone. That is well past simple photo attachment, but we found no public information on receipts collected automatically from email inboxes or named suppliers, duplicate and fraud checks on submission, a substitute receipt for lost originals, or a certified replacement-scanning procedure. 2 3 9 10 13
The Finance Lead
Receipts go in through the mobile app with automatic reading of the gross amount, tax rate and included VAT down to per-line tax rates, guided mandatory fields, mileage with calculated distance including intermediate stops and statutory per diems — a clean capture flow I would trust for the month-end. We found no public information on collecting receipts automatically from email inboxes or named suppliers, duplicate or fraud checks on submission, a substitute receipt for lost originals, or out-of-pocket claims in foreign currencies, which keeps this a level below the top. 2 3 9 10 13
The Tax Adviser
The mobile app photographs receipts, converts them to PDF and files them into named reimbursement cases, receipts are read out automatically, and a mileage claim takes trip data, vehicle type and a calculated distance including intermediate stops. What keeps this below the top level: I found no public information on receipts collected from email inboxes or named suppliers, a substitute receipt for a lost original, or duplicate checks on submission. 2 9 10 13
The Skeptic
Receipts are photographed in the mobile app, converted to PDF and read out automatically, out-of-pocket claims travel from the phone into the web app, and mileage is calculated from the route including intermediate stops — a working capture chain. But I found no public information on where the reading happens, claims in foreign currencies, a substitute receipt for lost originals, duplicate checks on submission, or a statement that paper originals may be discarded; the GoBD wording covers the archive, not the scanning. 2 3 10 13
Company cards & spend control
Show reasoningHide reasoning
How this is scored
How spending is controlled before it happens: physical and virtual company cards with limits, single-use and subscription cards, limits by amount, merchant category and time, budgets per team or project, real-time notifications and receipt reminders — or, for a product that issues no cards of its own, live feeds from the company's existing cards with automatic receipt matching. The issuing institution and its licence count where cards are issued.
0 — Neither issues cards nor reads card transactions; only out-of-pocket claims exist.
3 — Card transactions imported from a statement file or a single feed and matched by hand, or a card offer with fixed limits; budgets, reminders and controls are basic or not described.
5 — Either own physical and virtual cards with per-card limits, freezing and real-time notifications, or live feeds from named corporate card schemes or banks with automatic matching of receipts to transactions; spending visible as it happens and employees reminded to submit receipts.
8 — Cards for every employee with limits by amount, merchant category and period, single-use and subscription cards, budgets per team or project that cards draw from, pre-approval of a purchase before the card is charged, feeds from existing bank cards beside the own cards, and the issuing institution and licence named.
10 — Spend control across the company: multi-entity and multi-currency card accounts, budgets and policies enforced at the moment of payment, card spend reconciled to the statement automatically, safeguarding of funds and credit terms stated, and cards and transaction history portable to another provider.
The Travelling Employee
Candis issues its own Visa cards, physical and virtual, single-use or permanent, with monthly and per-transaction limits adjustable in minutes, block and unblock, Apple Pay and Google Pay, and over 90 percent of receipts matched to transactions automatically — real-time transactions with no waiting for the statement is exactly what I need on the road, and card and limit requests go through admin approval. I found no public information on merchant-category limits, team budgets that cards draw from, pre-approval of a purchase before the charge, or the issuing institution and its licence. 3 11 12 1
The Office Manager
Every project lead can get a Visa card — virtual or physical, one-off or permanent for subscriptions — with a monthly and a per-transaction limit I can change in minutes and freeze if lost, transactions land in real time, more than 90 percent of receipts match themselves to transactions, and card or limit requests need an admin's approval first. We found no public information on merchant-category limits, budgets per project that cards draw from, approval of a purchase before the card is charged, or the issuing institution and its licence behind the Visa cards. 3 12 11
The Controller
Own Visa cards come physical and virtual, single-use or permanent, with monthly and per-transaction limits adjustable at any time, blocking and unblocking, transactions visible in real time and over 90 percent of receipts matched automatically; card and limit requests need admin approval before anything changes. What I miss as a policy owner — budgets that cards draw from, merchant-category limits, pre-approval of a purchase before the charge, and the issuing institution with its licence — has no public information on the captured pages. 3 11 12
The Finance Lead
Physical and virtual Visa cards with monthly and per-transaction limits adjustable at any time, blocking and unblocking, all transactions in real time, over 90 percent of receipts matched to transactions automatically, 52 percent of subscription transactions pre-booked automatically, and card and limit requests that only admins release — that is exactly how I want card spend from several banks to behave. We found no public information on merchant-category limits, budgets per team or project that cards draw from, pre-approval of a purchase before the card is charged, or the issuing institution and its licence. 3 11 12
The Tax Adviser
Candis issues its own Visa cards — virtual or physical, one-off or recurring — with monthly and per-transaction limits adjustable at any time, blocking and unblocking, transactions visible in real time, over 90 % of receipts matched to transactions automatically, and card and limit requests released only by admins. Toward full spend control I found no public information on limits by merchant category, budgets per team or project that cards draw from, or the issuing institution and its licence. 1 3 11 12
The Skeptic
Physical and virtual Visa cards with single-use or permanent issuance, monthly and per-transaction limits adjustable at any time, block and unblock, transactions in real time with over 90 % of receipts matched automatically, and admin sign-off on card and limit requests. The issuer behind the Visa brand is not named on any captured page, and I found no word on merchant-category limits, budgets per team, currency fees abroad, or feeds from existing bank cards — the cards are also an add-on. 1 3 11 12
Approval workflows & expense policy
Show reasoningHide reasoning
How this is scored
How the company's rules are applied: approval chains by amount, team, cost centre or project, delegation and deputies, an expense policy with limits per category and per country that the product checks, pre-approval of trips and purchases, roles and permissions, multi-entity set-ups, and an audit trail of who approved and changed what.
0 — No approval step; every expense goes straight to export or payment.
3 — A single approver per employee or one sign-off step; policy rules, deputies and audit history are basic or not described.
5 — Multi-step approval flows configurable by amount, team or cost centre, an expense policy with limits per category that flags violations, approval from the mobile app, and a history of who approved what.
8 — Rule-based routing by amount, project, cost centre and entity with deputies and escalation, policy checks before submission (limits per country, per diem rules, duplicates), pre-approval of trips or purchases, granular roles and permissions, several legal entities in one account, and an exportable audit trail.
10 — Controls that stand up to an audit: anomaly and fraud detection with its rules explained, separation of duties enforced, country-specific policies maintained centrally, every change to a claim versioned and attributed, and control reports offered to auditors.
The Travelling Employee
Approval is built for grown-ups: sequential multi-step workflows with conditions such as a total-amount threshold, approvers determined dynamically from an invoice field, deputies who take over automatically during absence, mandatory cost-centre and tax-code fields per step, and release from the mobile app. Purchase requisitions give pre-approval of planned spend, unlimited entities sit in one account, and every document carries an immutable process log with change history that travels to DATEV. I found no public information on escalation rules, country-specific policy limits, or duplicate checks before submission. 14 13 1 4 18 5
The Office Manager
Approval chains run in whatever sequence I define, with routing conditions on the amount, approvers picked dynamically from an invoice field, mandatory cost-centre and tax-code fields per step, absence deputies, and roles from requester to administrator; planned purchases pass through purchase requisitions, and every document carries a tamper-proof protocol whose change history travels with the images into DATEV. We found no public information on escalation steps or per-country policy limits checked before submission. 14 13 1 4 18
The Controller
Multi-level workflows run as ordered steps with conditions such as "Total > €1,000" evaluated automatically, a dynamic approver field, team or single-person steps, mandatory cost centre, cost object and tax code fields per step, an absence-driven deputy rule, purchase requisitions released before spend, unlimited entities in one account, and an immutable process log with change history that travels with the export. I hold it below the top level because policy limits per country checked before submission, duplicate and anomaly detection, and escalation rules are not described on the captured pages. 1 4 6 13 14
The Finance Lead
Multi-step workflows with conditions such as amount thresholds, dynamic approver resolution from invoice fields, mandatory cost-centre, general-ledger-account and tax-code fields per step, a deputy principle with automatic rerouting during absence, purchase requisitions before the invoice arrives, granular roles, and unlimited entities in one account — all documented in a tamper-proof protocol that travels with the booking to DATEV. We found no public information on escalation steps or policy limits per country, and the fully automatic rule-based approval is announced for Q4 rather than live. 1 4 13 14
The Tax Adviser
Workflows are multi-step sequences with conditions such as a total above €1,000, approvers determined at runtime from invoice fields, a deputy principle with automatic absence delegation, mandatory fields per step including cost centre and tax key, rejection with reason, approval from the mobile app, and a change history that travels to DATEV; invoices are checked automatically against § 14 UStG and planned spend enters through purchase requisitions. I found no public information on escalation rules, per-country policy limits or anomaly detection. 1 5 13 14
The Skeptic
Workflows are configurable multi-step chains with amount conditions, approvers picked at runtime from field values, mandatory cost centre or account fields per step, delegation on absence with the deputy principle, rejections returned with reason, and a tamper-proof process protocol; planned spend goes through a requisitions module and unlimited entities sit in one account. Policy limits per category or country, escalation and anomaly detection are not described, which is what keeps it below the top. 1 4 5 13 14
Reimbursement, travel allowances & VAT
Show reasoningHide reasoning
How this is scored
How the employee gets money back and the company gets the tax right: reimbursement of approved claims by bank transfer or a SEPA payment file, mileage allowances and per diems at statutory rates per country (Verpflegungspauschalen, Kilometerpauschale, meal deductions), taxable and tax-free reimbursements separated for payroll, the input VAT captured per receipt for the deduction, and foreign VAT reclaimed.
0 — No reimbursement of employees; the product covers company cards only and out-of-pocket spending is out of its scope.
3 — Out-of-pocket claims recorded and paid back outside the product by hand; travel allowances and VAT handling are basic or not described.
5 — Approved claims reimbursed through the product or a SEPA payment file, mileage and per diems at configurable rates, and the VAT rate and amount captured per receipt for the input-tax deduction.
8 — Statutory per diems and mileage rates per country maintained by the vendor (German travel expense law named), meal deductions and multi-day trips calculated, reimbursement in several currencies within a stated time, VAT split per rate and receipts checked for the invoice requirements of the deduction, and foreign VAT reclaim offered or integrated with a named partner.
10 — Travel expense law and VAT handled end to end: country rules kept current with a stated process, taxable reimbursements passed to payroll, foreign VAT reclaim filed with the recovered amounts reported, and every reimbursement traceable to the claim and the rule that produced it.
The Travelling Employee
Per diems use the Federal Ministry of Finance flat rates, kept up to date automatically, with exact entry and exit times per country, employer-provided meals reducing the allowance, and mileage at the per-kilometre rate with an automatically calculated distance I can override — German travel expense law without a spreadsheet. The payout runs as a SEPA XML file against the IBAN I store in my user profile, with the reimbursement title as the payment purpose, and the VAT rate and amount are captured per receipt with multi-rate lines supported. I found no public information on reimbursement in several currencies, a stated payout time, or foreign VAT reclaim. 15 10 2 16 9
The Office Manager
Per diems come straight from the Federal Ministry of Finance flat rates, kept current by Candis, with entry and exit times asked per country and employer-provided meals reducing the amount, mileage at the statutory rate, and reimbursement paid out via a SEPA XML file that carries the case title; gross amount, tax rate and included VAT are read from every receipt and split per line, with an automated check against section 14 of the German VAT Act. We found no public information on reimbursement in several currencies, taxable amounts passed to payroll, or foreign VAT reclaim. 15 10 16 13 2 5
The Controller
Per diems are computed from the German Federal Ministry of Finance flat rates — varying by destination country, trip duration and entry and exit times, with employer-provided meals reducing the amount and the calculation visible per entry — mileage follows the Kilometerpauschale with calculated routes and a custom distance override, and reimbursements leave via a SEPA XML file to the IBAN stored in the employee profile. The VAT rate and amount are read automatically and split per line item, with invoices checked against § 14 UStG; we found no public information on foreign VAT reclaim or reimbursement in several currencies within a stated time. 2 5 10 13 15 16
The Finance Lead
Per diems are calculated on the German Federal Ministry of Finance flat rates kept up to date automatically, with entry and exit times per country, meal reductions for employer-provided meals, private-accommodation treatment and a visible calculation, mileage at the statutory per-kilometre rate with calculated distance, VAT captured per line and an automated § 14 UStG invoice check — and approved reimbursements can leave in a SEPA XML file with the reimbursement title as the purpose. We found no public information on reimbursement in foreign currencies, a stated payout time, separation of taxable reimbursements for payroll, or foreign VAT reclaim. 2 9 13 15 16
The Tax Adviser
Per diems are calculated from the Federal Ministry of Finance flat rates, varying by destination country, trip duration and exact entry and exit times per country, with employer-provided meals reducing the amount; the Kilometerpauschale is computed from route and vehicle type, gross amount, tax rate and VAT are read automatically with multiple rates per line item, and an automated § 14 UStG check addresses the invoice requirements of the input-tax deduction; reimbursement leaves as a SEPA XML file against the employee IBAN stored in their profile. I found no public information on foreign VAT reclaim, reimbursement in several currencies within a stated time, or the separation of taxable reimbursements for payroll. 1 2 5 13 15 16
The Skeptic
Per diems are calculated from German Federal Ministry of Finance flat rates per destination country and trip duration, employer-provided meals reduce the amount, entry and exit times per country are requested, mileage runs on the Kilometerpauschale with calculated distance and custom override, and reimbursements ride the SEPA XML export with the employee's IBAN from the profile. VAT rate and amount are detected per line and invoices are checked against § 14 UStG — but reimbursement in several currencies and foreign VAT reclaim are not described. 2 5 10 13 15 16
Accounting handoff & DATEV
Show reasoningHide reasoning
How this is scored
What reaches the books: export or sync to DATEV (DATEV format, DATEV Unternehmen online, Belegbilderservice) and to named accounting and ERP systems, booking proposals with account, tax key and cost centre, receipts that travel with the booking, card statements reconciled, a GoBD-compliant archive, an API and webhooks, and a complete export of claims, receipts and booking data.
0 — No export of any kind; expenses have to be retyped into the books.
3 — A CSV or PDF export of expense reports; booking data, named integrations and the archive are basic or not described.
5 — Export or sync to at least one named accounting system (DATEV or another) with account and tax code per entry and the receipt attached, several accounting or ERP integrations listed, and a documented API.
8 — A DATEV interface with receipt images (DATEV Unternehmen online or the DATEV Marketplace named), booking proposals that learn account, tax key and cost centre, two-way sync with named ERPs (SAP, Microsoft Dynamics, NetSuite or similar), card statements reconciled for the month-end, a GoBD-compliant archive stated, and webhooks.
10 — The month-end close runs through the product: multi-entity bookings and accruals, a procedure documentation (Verfahrensdokumentation) or GoBD audit offered, a complete audit trail of every financial event, and a full export of claims, receipts and bookings that a successor system can import.
The Travelling Employee
This is Candis's home ground: a licensed DATEV interface partner with the document-image service, invoice-data service and booking-data service, finished booking batches posted straight into DATEV Rechnungswesen, accruals and master-data sync included, plus named ERP connectors for SAP Business One, Microsoft Business Central, Sage 100 and Oracle NetSuite, an open API, and a stated GoBD-certified archive guaranteed for ten years. Card bookings and receipt images export during the month, and DATEV format files in CSV and XML remain available regardless of connection. I found no public information on webhooks or full two-way booking sync with the ERPs. 4 17 1 5 2
The Office Manager
This is the part I trust for my tax adviser: as a licensed DATEV interface partner, Candis pushes finished booking batches through the Buchungsdatenservice, drops the linked receipt images into DATEV Unternehmen online, and also offers the invoice data service, CSV and XML file exports, native connections to SAP Business One, Microsoft Business Central, Sage and NetSuite, and an open API. Accruals are built and released automatically, several entities are covered, everything sits in a GoBD-certified ten-year archive, and on cancellation I get six weeks to download all contents and documents. We found no public information on webhooks or an offered procedure documentation. 17 4 18 1 5 2 8
The Controller
The DATEV handoff is the strongest part: a licensed interface partner under DATEV's own technical review, with the Buchungsdatenservice delivering finished booking batches to DATEV Kanzlei-Rechnungswesen, receipt images linked in DATEV Unternehmen online, CSV and XML file exports including document images always available, named native connections to SAP Business One, Microsoft Business Central, Sage 100 and NetSuite, an open API, automatic accruals, and a GoBD-certified ten-year archive. Card transactions export intra-monthly with their approvals. We found no public information on webhooks or an explicit two-way ERP sync. 1 2 3 4 5 17
The Finance Lead
This is the strongest part: a licensed DATEV interface under DATEV's continuous technical review sends finished booking batches with account, cost centre and tax key through the Buchungsdatenservice while receipt images are deposited in DATEV Unternehmen online and linked to the bookings; the Rechnungsdatenservice produces booking proposals, accruals transfer with automatic release after approval, card transactions and receipts export intra-month, CSV and XML file exports always remain available, native ERP connections cover SAP Business One, Microsoft Business Central, Sage 100 and NetSuite, and the archive is stated GoBD-certified for ten years. We found no public information on webhooks, a procedure documentation offered for a GoBD audit, or two-way ERP sync. 1 3 4 17 18
The Tax Adviser
As a licensed DATEV interface partner, Candis delivers finished booking batches via the Buchungsdatenservice to DATEV Kanzlei-Rechnungswesen while the receipt images are deposited in DATEV Unternehmen online and linked to the bookings — exactly what I want arriving at the Kanzlei — with the Rechnungsdatenservice creating booking proposals, automatic accruals and their release after approval, and DATEV-format CSV and XML file exports always available. Archiving is stated as GoBD-certified with tamper-proof process documentation, and native connections to SAP Business One, Microsoft Business Central, Sage 100 and NetSuite plus an open API are listed; I found no public information on webhooks or an offered Verfahrensdokumentation. 1 4 5 17 18
The Skeptic
A licensed DATEV interface partner whose Buchungsdatenservice delivers finished booking batches to Kanzlei-Rechnungswesen while receipt images are parked in Unternehmen online, with Belegbilderservice, Rechnungsdatenservice 1.0 and CSV/XML file exports beside the direct connection, accruals built and released automatically, native SAP Business One, Microsoft BC and Sage 100 including 3-way match, and a GoBD-stated archive guaranteed for ten years. Two-way ERP sync and webhooks are not described, which is what holds it off the top rung. 1 2 4 5 17 18
European sovereignty
panel opinion
Show reasoningHide reasoning
How this is scored
Who the contracting entity and the parent company are, where receipt, card and employee data are hosted, and who the subprocessors are (hosting, card issuer and processor, text recognition, open banking, email delivery). Independently sourced by the sovereignty pipeline; expense data is personal and financial at once and shows where employees travel, so the whole chain counts, not only the database.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (text recognition, card processing, email, analytics, support) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity and card issuer, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.
10 — Sovereign end to end and evidenced: European ownership, entity, issuer, hosting and every subprocessor, data export and deletion documented, and certifications published with their scope rather than implied.
The Travelling Employee
The contracting entity is Candis GmbH in Berlin under German law with a published data processing agreement, a named data protection officer, and a privacy policy that names its service providers with full addresses, relying on standard contractual clauses and Data Privacy Framework certifications for non-EU transfers — but the named providers mostly serve the website and marketing chain. I found no public information on where the expense, receipt and card data are hosted, on the card issuer, or on the text-recognition provider, and the captured pages name no security certification such as ISO 27001. 6 8 7
The Office Manager
Candis is a Berlin-registered German company under German law with a published data processing agreement, a named data protection officer, and a privacy policy that lists subprocessors with their addresses and stated safeguards. That list covers the marketing website — hosted by a US provider with delivery from Frankfurt — while we found no public information on where the receipt, card and employee data inside the product itself are hosted, who issues and processes the cards, or the ownership behind the company. 6 8 7
The Controller
Candis GmbH of Berlin, registered at court Charlottenburg under German law with a German VAT number, a published data processing agreement, a named data protection officer and documented export and deletion after termination make a solid European contracting side. For the product chain itself — hosting of receipt, card and employee data, the card issuer and processor, text recognition and open banking — the captured pages name no infrastructure; the named subprocessors with locations all serve the website, delivered from Frankfurt by Vercel Inc. of the USA, and no ISO 27001 or SOC 2 certification is stated. 6 7 8
The Finance Lead
Contracting is with the Berlin Candis GmbH registered at Charlottenburg court under German law with a Berlin place of jurisdiction, a data processing agreement is published, a data protection officer is named, and subprocessors are listed with locations and transfer safeguards — but that published list covers the website chain, with US providers certified under the Data Privacy Framework and SCCs where no adequacy decision exists. We found no public information on where receipt, card and employee data in the product itself are hosted, who issues and processes the Visa cards, who runs the text recognition, or ISO 27001 or SOC 2 certifications. 6 7 8
The Tax Adviser
The contracting entity is Candis GmbH in Berlin under German law with a German VAT identification number and a named data protection officer, a data processing agreement is published, and website subprocessors are listed with their locations — many of them US or Indian providers, with Data Privacy Framework certification or standard contractual clauses stated as the safeguard. The captured pages give no statement of where invoice, card and employee data are hosted, and the external providers used for digitising invoice documents and real-time bank synchronisation are not named; website delivery runs through Vercel Inc. (USA) from a Frankfurt region. 6 7 8
The Skeptic
The contracting entity is Candis GmbH in Berlin under German law with a published data processing agreement, a named data protection officer and a register number — that much is solid. But the website itself is hosted by Vercel Inc. of the USA, the digitisation and bank synchronisation run through "externer Dienstleister" who are not named, the issuer of the Visa cards is not named, and no captured page says where receipt, card or employee data are stored; the subprocessor list I can see covers marketing tools such as Google Analytics, Intercom and Segment, mostly US providers with Data Privacy Framework certification. 3 6 7 8
Pricing transparency
Show reasoningHide reasoning
How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per user or per active user, platform or base fee, which modules (travel, reimbursements, DATEV or ERP connectors, extra entities) cost extra, card fees (physical cards, foreign transactions, currency conversion, top-ups), minimum seats and term, and setup.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, cards or modules is unclear.
5 — Tiers are public with their per-user or base price and main inclusions, but at least one commonly needed piece (extra users, physical cards, foreign-currency fees, ERP connectors) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule (per user, per active user, per card), card and foreign-transaction fees listed, add-ons priced, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given headcount, card count and module set, with every add-on, setup, support, card and currency fee and the cancellation and data-return terms published.
The Travelling Employee
The public pages give me the shape of the bill but not the number: unlimited users and entities without surcharge, monthly or annual packages, a 30-day trial, documents beyond the package volume at 1,50 EUR each, credit cards as an add-on, and a Plus tier gating the booking-data service and the tax-code field. No package price, platform fee or card fee is published anywhere I read, and the price overview comes as an individual PDF on request — so I cannot compute the annual cost for a given team from public pages. 8 1 3 12 17 7
The Office Manager
The model suits me: unlimited users and entities without surcharge, so thirty people cost nothing extra per head, thirty days to test, clear cancellation terms, and anything above the package volume is billed at 1.50 EUR per document at period end. We found no public information on the package base prices themselves or the price of the card add-on, the Buchungsdatenservice is gated to at least the Plus plan, and individual packages with a price overview PDF on request — so I still cannot work out my monthly bill before the trial ends. 8 1 17 12 3 7
The Controller
A 30-day trial, unlimited users and entities without surcharge, 1,50 EUR per document beyond the package volume and published notice periods are on the table, but no package or base price appears on the captured pages — prices come as an individual PDF overview on request and via an order form — so I cannot compute an annual cost for four legal entities and twelve hundred staff. The captured pages also describe credit cards both as unlimited without extra cost and as an add-on feature, which leaves that cost open. 1 2 3 7 8
The Finance Lead
Thirty days of free testing, unlimited users and entities included without surcharge, a per-document package model with 1,50 EUR per extra document billed at period end, notice periods of two months on annual or four weeks to month-end on monthly packages, and a 90-minute setup are public — but the tier prices themselves, the credit-card add-on and module surcharges are not on the captured pages, since an individual price overview is delivered as a PDF on request. A real annual cost for a given headcount and module set is therefore not computable from public pages alone, and we found no public information on card fees or foreign-currency fees. 1 3 7 8 17
The Tax Adviser
The pricing model itself is documented — unlimited users and entities without surcharge, document packages with 1,50 EUR per Beleg beyond the package volume billed at period end, monthly, annual and individual plans, a 30-day trial, and termination at 2 months for annual or 4 weeks to month-end for monthly packages — but no tier prices are published: an individual price overview comes as a PDF on request, credit cards are an add-on, and the Buchungsdatenservice requires at least the Plus plan, whose price the pages do not show. A buyer therefore cannot compute the real annual cost from public pages alone. 1 3 7 8 12 17
The Skeptic
The model is stated — unlimited users and entities at no surcharge, document-volume packages, documents beyond the package at 1,50 EUR pro Beleg, monthly or annual billing, two months' notice on annual terms, 30-day trial — but no plan carries a public price: the pricing pages hand out an "individuelle Preisübersicht als PDF", the credit cards are an add-on without a figure, and the Buchungsdatenservice starts only from the Plus plan, whose price is not given anywhere I read. Annual cost is not computable from public pages. 1 3 7 8 12 17
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined ⚠ unverified | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined ⚠ unverified | — | uncited Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined ⚠ unverified | — | uncited Report an error |
Questions about Candis
Is Candis European?
Yes. whats-best.ai classifies Candis as EU-Made.
Where does Candis store data?
The default storage location for customer data is not stated on the vendor’s pages as of 28 Oct 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 28 Oct 2026.
Does Candis have a free plan?
Not stated on the vendor’s pages as of 28 Oct 2026.
What are the best alternatives to Candis?
As of 3 Nov 2026, the panel rates Moss (4/5), N2F (3.5/5) and Spendesk (3.5/5) highest among the other 18 Expense Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Moss (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Candis alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 28 Oct 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Transfer impact assessment, Legal entity, Hosting location, Hosting options. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 20 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 14 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 8 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 5 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement. Know more? Tell us
Sources (18)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.candis.io Checked 28 Oct 2026 Details →
- 2 Features page (travel expenses) www.candis.io Checked 28 Oct 2026 Details →
- 3 Features page (credit cards) www.candis.io Checked 28 Oct 2026 Details →
- 4 Features page (DATEV interface) www.candis.io Checked 28 Oct 2026 Details →
- 5 Pricing page www.candis.io Checked 28 Oct 2026 Details →
- 6 Legal notice www.candis.io Checked 28 Oct 2026 Details →
- 7 Privacy policy www.candis.io Checked 28 Oct 2026 Details →
- 8 Terms of service www.candis.io Checked 28 Oct 2026 Details →
- 9 Receipt capture & expense claims — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 10 Receipt capture & expense claims — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 11 Company cards & spend control — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 12 Company cards & spend control — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 13 Approval workflows & expense policy — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 14 Approval workflows & expense policy — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 15 Reimbursement, travel allowances & VAT — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 16 Reimbursement, travel allowances & VAT — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 17 Accounting handoff & DATEV — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →
- 18 Accounting handoff & DATEV — found from sitemap hilfe.candis.io Checked 28 Oct 2026 Details →