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HR Management

Sesame HR

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Sesame HR (Sesame Technologies S.L.) · www.sesamehr.com

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Sesame HR: AI-assisted analysis on whats-best.ai Sesame HR: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Sesame HR at a glance

Vendor
Sesame HR (Sesame Technologies S.L.)
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates Sesame HR 2/5, the mean of 6 judges. Sesame HR, from Sesame Technologies S.L., a Spanish limited company, is an HR management product whose strongest scores land on core HR records, payroll readiness and employee data governance — each holds a flat 4. how scores are made
As of
Vendor pages captured 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

Sesame HR alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Data Protection Officer

Weighted verdict

Answers for the most sensitive personal data the company holds, about people who cannot decline the processing. Wants retention that executes rather than promises, a published subprocessor list, and applicant data that deletes itself on the stated date. Treats an unpublished DPA as a finding.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Data Protection Officer

Panel median The Data Protection Officer This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Data Protection Officer
Digital personnel file & data model 2 of 5 2 of 5
Payroll handoff 2 of 5 2 of 5
Absence & working-time 2 of 5 2 of 5
Recruiting & onboarding 1.5 of 5 1.5 of 5
Employee data protection & co-determination 2 of 5 2 of 5
European sovereignty 1 of 5 1 of 5

Digital personnel file & data model

How this is scored

The system of record: employee master data, the digital personnel file, org structure, custom fields, and whether history is kept rather than overwritten.

0 — A contact list with job titles; no document storage, no org structure, no history — changes overwrite what was there.

3 — Employee records with document upload, but a flat structure: no org chart, few or no custom fields, and no dated history of contract or salary changes.

5 — Digital personnel file with structured document types, an org chart, custom fields, and change history on the core employment fields.

8 — Complete record: versioned contract and compensation history with effective dates, document templates with e-signature, org structure supporting multiple entities and cost centres, and granular field-level permissions.

10 — The file is the single source of truth an auditor could work from: full effective-dated history on every field, retention rules per document type, delegated administration per entity, and export that reproduces the record intact.

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The Data Protection Officer

Employee records carry custom fields and per-data-point view and edit permissions spanning personal data, work data and custom fields, with filterable templates that export to Excel. We found no public information on an org chart, change history, or effective-dated contract and salary records, and document handling is evidenced only as payroll uploads to a document manager. 1 2 3

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Payroll handoff

How this is scored

Whether the month closes cleanly into payroll — DATEV, Lohn und Gehalt, an in-house system or an external tax adviser — and how much of that is automated rather than re-typed.

0 — No payroll path stated at all; whatever leaves the system leaves as a spreadsheet somebody retypes.

3 — Generic CSV export said to be usable for payroll, with no named payroll system, no defined format and no handling of mid-month changes.

5 — A named payroll integration or a documented export format for at least one major system (e.g. DATEV LODAS/Lohn und Gehalt), covering the recurring monthly fields.

8 — Certified or vendor-maintained integration with a named payroll provider, covering variable pay, absences and mid-month joiners and leavers, with a documented pre-payroll check.

10 — Payroll is a first-class part of the product: maintained bidirectional integrations with several named systems, an auditable approval and lock step before transmission, retro-accounting for backdated changes, and the tax adviser given their own access.

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The Data Protection Officer

The payroll module handles configurable pay periods with closing dates, multi-currency salary periods, bulk supplement import and signature requests, but every captured exchange is an Excel file. We found no public information on any named payroll system, a defined handoff format for DATEV or an in-house system, mid-month joiners and leavers, or a documented pre-payroll check. 1 3 4

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Absence & working-time

How this is scored

Vacation, sickness and working-time recording — including whether the product meets the German recording duty (BAG 2022, ArbZG) rather than merely offering a timer.

0 — No absence or time handling; both live in a spreadsheet elsewhere.

3 — Vacation requests with an approval step, but entitlement is manual, carry-over is not handled and there is no working-time recording.

5 — Automatic entitlement and carry-over, sickness recording, an absence calendar, and basic working-time capture with a report per employee.

8 — Configurable per country and contract: pro-rata entitlement, public-holiday calendars per location, break and rest-period rules, overtime accounts, and an export the employer can hand to a labour inspection.

10 — Working-time recording built as a legal obligation rather than a feature: tamper-evident records, documented compliance with the ArbZG recording duty, works-council-configurable monitoring limits, and shift or on-call models handled without add-ons.

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The Data Protection Officer

Absence requests go through validators with mobile support, configurable absence types under calendars, and half-day requests calculated from the daily or weekly schedule — somewhat more than bare request-and-approve. We found no public information on automatic entitlement, carry-over, sickness recording, or any working-time recording, and nothing on the German recording duty. 3 5 6

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Recruiting & onboarding

How this is scored

The join path — vacancy to signed contract to a person who has an account, equipment and a plan on day one.

0 — Neither applicant tracking nor onboarding exists; hiring happens in a shared inbox.

3 — A basic applicant list with statuses, or an onboarding checklist — one of the two, without the handover between them.

5 — Applicant tracking with a careers page, structured stages and rejection handling, plus a checklist-driven onboarding that carries the hired candidate over into an employee record without re-entry.

8 — Multi-posting to named job boards, interview scheduling and scorecards, GDPR-conscious applicant retention and deletion, e-signed contracts, and onboarding that triggers tasks in IT and payroll.

10 — The whole join is one governed flow: approval-gated requisitions with budget, structured and bias-conscious evaluation, automated applicant deletion at the stated deadline, and provisioning driven from the record so day one needs no HR intervention.

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The Data Protection Officer

Onboarding templates can be assigned during employee creation, in batch, or started automatically on a chosen date, with offboarding handled the same way. We found no public information on applicant tracking, a careers page, structured stages, rejection handling, or any retention and deletion of applicant data — the front half of the join path is entirely unevidenced. 7 8

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Employee data protection & co-determination

How this is scored

How the product handles the most sensitive personal data a company holds — retention, deletion, role separation, subject rights — and whether it can pass a works council (BetrVG §87) rather than merely a procurement checklist.

0 — No stated retention or deletion handling, no role model beyond admin-or-not, and no DPA offered on the site.

3 — A DPA exists on request and roles are coarse; retention and deletion are described as something the customer arranges themselves.

5 — A signable DPA is published, roles are configurable per module, applicant and employee retention periods are stated, and deletion can be executed rather than only promised.

8 — Field-level access control with an audit log of who read what, configurable retention per data category with automatic deletion, documented subject-rights support, and monitoring or analytics features that can be switched off for co-determination.

10 — Built for the works council to say yes: published processing documentation and subprocessor list, per-entity data separation, tamper-evident audit trail, evaluation and behavioural-analysis features off by default with their scope documented, and a data-protection impact assessment the customer can build on.

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The Data Protection Officer

Roles are genuinely granular — per-tool view and edit plus a data-privacy screen toggling view and edit for each data point, applied automatically across the product — which is a real basis for a works-council conversation. But I treat an undocumented DPA as a finding: we found no public information on a signable data processing agreement, stated retention periods, deletion that executes rather than promises, an audit log of who read what, or subject-rights support. 2 9 10

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European sovereignty

How this is scored

Where the data lives, who the contracting entity is, who the subprocessors are, and whether the answer is documented rather than assumed. Independently sourced by the sovereignty pipeline; scored here as the buyer would weigh it.

0 — US-headquartered vendor, US contracting entity, hosting region unstated or US, subprocessors not named.

3 — EU hosting is offered as an option but the contracting entity is non-EU, or the subprocessor list is incomplete or absent.

5 — EU hosting stated as standard and an EU contracting entity, but the subprocessor chain includes non-EU providers without an explained safeguard.

8 — EU or DACH hosting with a named data-centre provider, an EU contracting entity, the full subprocessor list published, and any non-EU processing named with its legal basis.

10 — Sovereign end to end and evidenced: vendor, contracting entity, hosting and every subprocessor in the EU, certification of the data centres published, and an on-premises or private-cloud option for buyers who need it.

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The Data Protection Officer

No sovereignty attributes are on record: we found no public information on hosting region, the contracting entity, or a single subprocessor, and no published processing documentation anywhere in the captured pages. The vendor name suggests a Spanish company, but where employee data lives and who touches it is assumed rather than documented. 2 10

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether an HR lead can compute the real annual invoice for their headcount — including the modules they actually need — from public pages alone.

0 — No public prices at all; every tier is a sales conversation.

3 — An entry price per employee exists, but the modules most buyers need are unpriced, or a minimum headcount, setup fee or mandatory onboarding package is not stated publicly.

5 — Per-employee prices are public for the main tiers with the billing period stated, but at least one commonly needed module (payroll, time, recruiting) hides in an unpriced bundle.

8 — Every tier and module priced publicly with per-employee maths, billing period, minimum term and VAT treatment stated; only genuinely custom enterprise work lacks a number.

10 — Complete price computability: a calculator or table that produces the annual invoice for a given headcount and module selection, including setup, minimums and renewal terms.

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The Data Protection Officer

We found no public information on prices, tiers, per-employee rates, billing period, minimum terms or setup fees in the captured pages. An HR lead cannot compute any part of the annual invoice — including for the payroll module — from what is published. 3

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Questions about Sesame HR

Is Sesame HR European?

Not determined: the vendor’s pages as captured do not say where Sesame HR is based.

Where does Sesame HR store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

Does Sesame HR have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to Sesame HR?

As of 21 Oct 2026, the panel rates rexx systems (3.5/5), HRworks (3/5) and Kenjo (3/5) highest among the other 30 HR Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is rexx systems (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Sesame HR alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (10)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Digital personnel file & data model — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  2. 2 Digital personnel file & data model — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  3. 3 Payroll handoff — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  4. 4 Payroll handoff — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  5. 5 Absence & working-time — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  6. 6 Absence & working-time — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  7. 7 Recruiting & onboarding — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  8. 8 Recruiting & onboarding — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  9. 9 Employee data protection & co-determination — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →
  10. 10 Employee data protection & co-determination — found from sitemap help.sesamehr.com Checked 13 Oct 2026 Details →