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Stable & Equestrian Management

BarnManager

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Digital Crumbs LLC · www.barnmanager.com

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BarnManager: AI-assisted analysis on whats-best.ai BarnManager: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

BarnManager at a glance

Vendor
Digital Crumbs LLC
Headquarters
Not stated on the vendor’s pages as of 16 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 16 Oct 2026
Free plan
Not stated on the vendor’s pages as of 16 Oct 2026
Panel verdict
The AI panel rates BarnManager 2.5/5, the mean of 6 judges. BarnManager is stable and equestrian management software from Digital Crumbs LLC, a California limited liability company, with free iOS and Android apps. how scores are made
As of
Vendor pages captured 16 Oct 2026; evaluated by the panel 16 Oct 2026. all sources

BarnManager alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Stable Manager

Weighted verdict

Runs the morning round with two grooms, a trainee and a mini-jobber, and is the one the vet calls. Wants feeding plans the night shift can read on a phone, medication logged with who gave what, rotas and time records that hold up, and an app that still works at the far end of the barn.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Stable Manager

Panel median The Stable Manager This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Stable Manager
Board contracts, extra services & billing 3 of 5 3.5 of 5
Horse records, feeding & health 3 of 5 3 of 5
Staff, rotas & daily operations 2 of 5 2 of 5
Boarder portal & communication 2.5 of 5 2.5 of 5
Facilities, lessons & events 2 of 5 2 of 5
European sovereignty 1.5 of 5 1.5 of 5
Pricing transparency 1 of 5 1.5 of 5

Board contracts, extra services & billing

How this is scored

How the stable gets paid: board contracts per box and horse, extra services logged at the moment they are done, prepaid credit, recurring invoices, SEPA direct debit, VAT treatment that a tax adviser accepts, and an export to the accountant.

0 — No billing at all; services are noted somewhere and invoiced by hand in another tool.

3 — A list of services or a price table per horse, but invoices are written outside the system and nothing connects a logged service to a charge.

5 — Board contracts and extra services billed from the system: monthly invoices generated from contracts plus logged services, sent to the boarder, with payment status tracked.

8 — Services logged on the phone where they happen flow into the invoice or a prepaid balance automatically, SEPA direct debit with mandates, VAT rates configurable per service type, cancellation and credit notes, and an export to DATEV or a named accounting tool.

10 — The money side is discharged inside the system: GoBD-compliant numbering and archiving stated, e-invoices (XRechnung/ZUGFeRD) supported, prepaid credit with low-balance warnings, dunning, multiple payers per horse (shares, Reitbeteiligung) split correctly, and every charge traceable to the logged service and the staff member who logged it.

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The Stable Manager

One-off and recurring charges sit on a billing account that can hold multiple contacts, sweep into invoices on a schedule you approve, and past-due tracking, online payments and a QuickBooks export for the bookkeeper are all inside the system — that is most of my monthly money round done. We found no public information on SEPA direct debit mandates, VAT rates configurable per service type, or credit notes, so it stops short of the full bookkeeping discharge. 1 3 4

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Horse records, feeding & health

How this is scored

The record per horse: master data and passport details, feeding and supplement plans, vaccinations, worming, farrier and vet appointments, medication given, turnout and blanket instructions — kept so that a vet, an inspector or the owner can rely on it, and exportable when the horse leaves.

0 — No horse records beyond a name; care instructions live on a whiteboard.

3 — A profile per horse with free-text notes and perhaps a photo, but no structured feeding plan, no health schedule and no history.

5 — Structured feeding plans per horse shown to staff by feeding round, vaccinations, worming and farrier dates recorded with reminders, and appointments per horse in a calendar.

8 — Health records with due dates to the FN/LPO vaccination schedule, a medication log with dose, date and who administered it, owner instructions (blankets, turnout, special feed) visible to whoever does the round, and a full history per horse exportable as a document.

10 — A record that stands up to scrutiny: medication documentation meeting the TAMG duties for food-producing equines stated, passport and UELN data held, every change attributed and dated, vet and farrier entries from external professionals possible, and the complete file handed to a new stable in a documented export format.

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The Stable Manager

Every horse gets one profile with health history, farrier, vet, meds and files, plus managed feed, supplement, medication and special-instruction notes, event and expiration reminders and free phone apps — the night shift can read the plan at the far end of the barn. What I did not find is a medication log naming who gave what dose when, or a documented export of the whole file when the horse moves to a new stable. 1 2 3

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Staff, rotas & daily operations

How this is scored

The daily running of the yard: tasks and feeding rounds, shift and holiday planning, time recording for employees and mini-jobbers, help from boarders (Stalldienst), and reminders — and, where staff are clocked in by location, how that is done and documented.

0 — No staff or task features; the day is organised by phone and paper.

3 — A shared to-do list or chat, with no assignment, no recurrence and no record of who did what.

5 — Recurring tasks and rounds assigned to people with completion ticked on the phone, a shift plan, and reminders for due work.

8 — Time recording for employees that meets the minimum-wage and working-time documentation duties, holiday and absence planning, boarder duty rotas for self-care stables, completion history per task, and any location-based clock-in documented as opt-in with its purpose stated.

10 — Operations run and are evidenced in the system: rotas, time records and absences exported to payroll, permissions per role (owner, manager, groom, boarder), offline use in a barn without signal, and an audit trail answering who fed, medicated or turned out which horse when.

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The Stable Manager

Tasks and checklists are linked to horses and daily barn routines, with 1:1 and group chat and customizable permissions for unlimited users. We found no public information on task assignment with a completion record, shift or holiday planning, or time recording for employees and mini-jobbers — and the working-time documentation is the first thing an inspector asks me for. 1 2 3

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Boarder portal & communication

How this is scored

What the horse owner sees and does: their horse's records and the services billed to them, instructions to the stable, bookings, news from the yard — and how their personal data and their horse's data are scoped, so each owner sees their own horse and nothing else.

0 — No owner access; everything goes by WhatsApp, phone or a notice board.

3 — A group chat or news feed for the whole yard, with no per-owner view of their own horse or bill.

5 — Owner login showing their own horse's released records, logged services and invoices, with a way to send instructions or requests to the stable.

8 — Owners, co-owners and Reitbeteiligungen scoped separately with the stable deciding what is released, push notifications for due dates and charges, bookings and requests with status, and the privacy policy naming how owner data is processed.

10 — The portal replaces the phone calls: every record and charge an owner is entitled to see available on demand, instructions acknowledged by the staff member who reads them, owner data exportable and deletable on request, and roles that keep one boarder's data out of another's view by design.

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The Stable Manager

Owners log in and see their own horse's schedule, updates and billing in one place from any device, and the privacy policy states personal data is not sold and can be removed on request. We found no public information on push notifications for due dates and charges, or on how owners, co-owners and ride-shares are scoped separately. 1 2 5

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Facilities, lessons & events

How this is scored

The yard's shared resources and teaching business: arena and indoor school bookings, horse walker, treadmill and solarium use, lessons and school horses, courses and clinics with registration and payment, guest boxes.

0 — No booking or lesson features.

3 — A shared calendar where anyone can type an entry, with no rules, no capacity and no link to billing.

5 — Arena and equipment booking with time slots and rules, lessons scheduled with riders and school horses, and courses with online registration.

8 — Bookings with capacity, closures and booking rules per user group, equipment use linked to billing or credit, lesson cards or subscriptions, school-horse workload tracked, and events with participant management and payment.

10 — The facility runs on the system: device integration (NFC, gates, walker or solarium controllers) recording use automatically, external riders and guests bookable with their own terms, lesson and course revenue flowing into the same accounts as board, and utilisation reported per facility.

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The Stable Manager

Lessons and competitions are scheduled in the system with customizable cancellation, rescheduling and waitlist policies, a shared calendar, and vendor appointments like vet and farrier can be planned. We found no public information on arena or equipment booking with capacity rules, school-horse workload tracking, or course and clinic registration with payment. 1 2 3

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where boarder, staff and horse data are hosted, and who the subprocessors are (hosting, push notifications, payments, email). Independently sourced by the sovereignty pipeline; a phone app also sends data through the app-store and push providers, so the chain counts, not only the server.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no privacy policy that covers the app.

3 — A privacy policy exists, but hosting location is unstated or non-EU and the processors behind the app (analytics, push, payment) are not named.

5 — EU hosting stated and an EU contracting entity, but parts of the chain (push notifications, analytics, email, payment) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with locations, a data processing agreement offered to the stable for boarder and staff data, and location tracking of staff described with its legal basis.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, data export and deletion documented, and a security or certification statement published rather than implied.

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The Stable Manager

The contracting entity is a California limited liability company and the privacy policy states plainly that the services are hosted in the United States, with Stripe, Plaid and Quicken named as connected processors. We found no public information on push notification or analytics providers, any EU hosting option, or a data processing agreement offered to the stable for boarder and staff data. 4 5

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Pricing transparency

How this is scored

Whether a stable owner can compute the real annual cost from public pages alone: price per stable, box, horse or module, which modules (billing, staff, portal, devices) cost extra, setup fees, minimum term, and what happens to the data on cancellation.

0 — No public prices at all; every stable is a sales call.

3 — A starting price or "from" figure exists, but what is included and how it scales with horses or modules is unclear.

5 — Prices per tier or module are public with the main inclusions, but at least one commonly needed piece (billing, device integration, extra users, setup) is unpriced or "on request".

8 — Every tier and module priced publicly with its scaling rule (per box, horse or user), setup fees and add-ons listed, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given yard size and module set, with every add-on, setup, hardware and support cost and the cancellation and data-return terms published.

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The Stable Manager

The pricing page publishes what each plan contains — unlimited horses and users, free mobile apps, and advanced invoicing with recurring billing on the Pro plan — and the free trial, free setup help, cancel-anytime-with-no-fees terms and the 30-day window to export data after termination are all public. We found no public information on the actual prices for any plan, so a stable owner still cannot compute the annual cost from the public pages alone. 1 2 3 4

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Questions about BarnManager

Is BarnManager European?

No. whats-best.ai classifies BarnManager as Rest of world.

Where does BarnManager store data?

Not stated on the vendor’s pages as of 16 Oct 2026.

Does BarnManager have a free plan?

Not stated on the vendor’s pages as of 16 Oct 2026.

What are the best alternatives to BarnManager?

As of 16 Oct 2026, the panel rates horsemanager+ (3/5), Equimondo (2.5/5) and LIVERYLive (2.5/5) highest among the other 12 Stable & Equestrian Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is horsemanager+ (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: BarnManager alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (5)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.barnmanager.com Checked 16 Oct 2026 Details →
  2. 2 Features page www.barnmanager.com Checked 16 Oct 2026 Details →
  3. 3 Pricing page www.barnmanager.com Checked 16 Oct 2026 Details →
  4. 4 Terms of service www.barnmanager.com Checked 16 Oct 2026 Details →
  5. 5 Privacy policy www.barnmanager.com Checked 16 Oct 2026 Details →