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Time Tracking & Attendance

GFOS

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by GFOS mbH · www.gfos.com

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Read this page as one judge. Each weighs the same scores by what they care about.

The Works Council Advocate

Weighted verdict

Has co-determination over how working time is recorded (BetrVG §87 (1) 6) and will not approve a system that watches more than it measures. Asks what GPS actually stores, who can read an individual's day, what is logged and what can be switched off. Reads "productivity insights" as a warning.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Works Council Advocate

Capture in the real workplace

How this is scored

How time actually gets recorded across the workforces a buyer has — desk staff, field and site crews, shift and deskless workers — and what happens when the network is not there.

0 — One browser timer and nothing else; anyone away from a desk records nothing.

3 — Web plus a mobile app, but no offline capture, no shared terminal, and corrections are an admin task rather than a workflow.

5 — Web, mobile and at least one shared capture point (kiosk, terminal or badge), with offline capture that syncs, and a correction workflow with approval.

8 — Several capture paths including hardware terminals or badge readers, reliable offline handling, GPS or geofenced check-in where the vendor states its limits, and bulk correction with an audit trail of who changed what.

10 — Capture fits the workforce rather than the reverse: desk, deskless, field and shift models all first-class, offline as a designed state rather than a failure mode, and every correction attributable, reasoned and reversible.

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The Works Council Advocate

Capture is documented across terminals, the GFOS app, and smartphones or tablets that can stand in as a shared terminal with multi-user login by employee ID and PIN or QR code, plus offline capture that stores locally during network outages and syncs when the server returns. Corrections run through a defined correction process rather than free editing, which I welcome. GPS recording must be explicitly activated before it is booked with the time data, but we found no public information on what the GPS record stores, who may read an individual's day, or an audit trail showing who changed what. 4 5 8

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Working-time law & audit record

How this is scored

Whether the record satisfies the German recording duty (BAG 2022, § 3 ArbSchG) and the ArbZG rules around it — breaks, maximum hours, rest periods, retention — and whether it survives being inspected.

0 — Hours are summed and nothing else; no break handling, no limits, no retention statement.

3 — Break deduction exists but is a flat rule; no daily maximum or rest-period checks, and no stated retention period.

5 — Configurable break rules, warnings on the 8/10-hour daily maximum and the 11-hour rest period, and per-employee reports covering the recording duty.

8 — The ArbZG rules are modelled rather than approximated: break and rest enforcement with documented exceptions, overtime and time-account rules, the two-year retention handled by the system, and an export built for an inspection.

10 — The vendor treats the record as evidence: tamper-evident entries with full change history, retention and deletion executed per statute, documented handling of on-call, standby and travel time, and published guidance mapping features to the ArbZG sections they serve.

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The Works Council Advocate

Collective agreements, works agreements and individual working-time models are stored in the wage type logic, night, Sunday and holiday premiums are assigned to wage types automatically, and retention under commercial law is stated with a yearly deletion review — real substance on the valuation side. We found no public information on break rules, warnings at the eight- and ten-hour daily maximum or the eleven-hour rest period, nor on tamper-evident entries with full change history, which is what an inspection turns on. 3 9 10

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Absence & shift planning

How this is scored

Vacation, sickness and the shift or duty roster — the half of attendance that decides whether the time data means anything.

0 — No absence handling; vacation lives in a separate calendar or spreadsheet.

3 — Vacation requests with approval, but entitlement is manual, carry-over is not handled and there is no rostering.

5 — Automatic entitlement and carry-over, sickness recording, an absence calendar, and basic shift planning with availability.

8 — Public-holiday calendars per location, pro-rata entitlement, substitution and swap workflows, shift templates with qualification and rest-period checks, and coverage warnings before publication.

10 — Planning and recording are one system: rosters that respect statutory rest and the works agreement, absence that reflows the plan automatically, and forecast-versus-actual reporting a team lead can act on.

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The Works Council Advocate

Absence and planning sit in one connected system: leave requests with approval workflows and entitlement monitoring, sickness differentiated into initial notification, follow-up notification and accident at work with certified retrieval of the electronic certificate of incapacity, and scheduling that draws on the attendance data, flags planning conflicts and offers a duty exchange platform with substitutes. We found no public information on public-holiday calendars per location, pro-rata entitlement or rest-period checks in the plan. I note plainly that illness-trend analytics and an AI answering absence questions from the records are features I would want tightly scoped in a works agreement before any rollout. 6 7

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Project, cost-centre & billing

How this is scored

Whether recorded time can carry the allocation an agency, workshop or professional-services firm needs — project, task, cost centre, billable status — through to an invoice or a client report.

0 — Attendance only; no project, task or cost-centre dimension at all.

3 — A free-text note or a single project field, with no rates, no billable flag and no per-project reporting.

5 — Projects and tasks with a billable flag and per-project reports, plus a rate per person or per project.

8 — Multi-level structure (client, project, task, cost centre), rate cards by person, role and project, budget tracking with warnings, and an invoice-ready export.

10 — Time becomes revenue without re-entry: approval before billing, rate rules that survive a rate change mid-project, client-facing reports, and a maintained handoff into named accounting or invoicing systems.

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The Works Council Advocate

Recorded time books to projects, sub-projects, tasks, activities and locations, with a billable flag, target/actual comparisons and project-progress reports, automatic messages on deviations, and a standard interface that transfers evaluated project times onward for invoicing. We found no public information on rate cards per person, role or project, and that is the piece that turns a clean record into a computable invoice for a services firm. 8

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Payroll handoff

How this is scored

How the recorded month reaches payroll — DATEV, Lohn und Gehalt, an in-house system or the tax adviser — and how much of it is automated rather than retyped.

0 — No payroll path stated; the month leaves as a spreadsheet someone retypes.

3 — Generic CSV said to be usable for payroll, with no named system, no defined format and no handling of surcharges.

5 — A named payroll integration or a documented export format for at least one major system, covering hours, absences and overtime.

8 — Vendor-maintained integration with a named provider, covering night, Sunday and holiday surcharges, time accounts and mid-month changes, with a lock step before transmission.

10 — Payroll is designed for, not exported to: several named systems maintained, an auditable approval and lock, retro handling for corrections after the close, and the tax adviser given their own scoped access.

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The Works Council Advocate

Certified interfaces to DATEV, PAISY, SAP, Navision, LOGA and Veda among more than thirty payroll systems are claimed, night, Sunday and holiday surcharges are calculated automatically from recorded times, absences synchronise downstream including cancellation and extension, and integrated retroactive accounting covers corrections after the close. We found no public information on an auditable approval and lock step before transmission or on scoped access for the tax adviser, which is what separates a good handoff from a controlled one. 7 9 10

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European sovereignty

How this is scored

Where the data lives, who the contracting entity is, who the subprocessors are, and whether that is documented rather than assumed. Independently sourced by the sovereignty pipeline; scored here as this buyer weighs it.

0 — Non-EU vendor and contracting entity, hosting region unstated or non-EU, subprocessors not named.

3 — EU hosting offered as an option, but the contracting entity is non-EU or the subprocessor list is absent.

5 — EU hosting as standard and an EU contracting entity, but the subprocessor chain includes non-EU providers without an explained safeguard.

8 — EU or DACH hosting with a named data-centre provider, EU contracting entity, full subprocessor list published, and any non-EU processing named with its legal basis.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor in the EU, data-centre certification published, and an on-premises or private-cloud option for buyers who need it.

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The Works Council Advocate

The contracting entity is solidly German — Essen address, Amtsgericht Essen register entry, German VAT number — and the website processor chain is published down to Google Ireland, CookieFirst in the Netherlands and HubSpot with servers in Germany and the USA. For the product itself we found no public information on the hosting region for time data, on product subprocessors, or on an on-premises option; and the US transfer to HubSpot rests on a GDPR exception clause for unsafe third countries rather than a named safeguard. 2 3 1

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real annual invoice for their headcount — including terminals, modules and minimums — from public pages alone.

0 — No public prices at all; every tier is a sales conversation.

3 — A per-user headline exists, but hardware, modules or a minimum seat count are unpriced or unmentioned.

5 — Per-user prices public for the main tiers with the billing period stated, but at least one commonly needed piece (terminal hardware, planning module, payroll export) sits in an unpriced bundle.

8 — Every tier and module priced publicly with per-user maths, billing period, minimum term and VAT treatment stated; only genuinely custom work lacks a number.

10 — Complete price computability: a calculator or table producing the annual invoice for a given headcount and module selection, including hardware, setup and renewal terms.

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The Works Council Advocate

Package names Base, Professional and Enterprise are public and bundles exist, but we found no public information on per-user prices, terminal hardware, module pricing, billing period, minimum terms or VAT treatment. A buyer cannot compute the annual invoice for any headcount from the public pages; the tiers are named and every figure is a sales conversation. 1 7

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about GFOS? Tell us Report an error on this page

Sources (10)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.gfos.com Checked 17 Sep 2026 +1 earlier capture: 30 Aug 2026 Details →
  2. 2 Imprint www.gfos.com Checked 17 Sep 2026 Details →
  3. 3 Privacy policy www.gfos.com Checked 17 Sep 2026 Details →
  4. 4 Capture in the real workplace — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  5. 5 Capture in the real workplace — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  6. 6 Absence & shift planning — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  7. 7 Absence & shift planning — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  8. 8 Project, cost-centre & billing — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  9. 9 Payroll handoff — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →
  10. 10 Payroll handoff — found from sitemap www.gfos.com Checked 1 Oct 2026 Details →