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Whistleblowing Portals

Whistleblower Software by Formalize

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 3 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Whistleblower Software ApS · whistleblowersoftware.com

Compare with Whistlelink → Report an error on this page Is this your product? →

Read this page as one judge. Each weighs the same scores by what they care about.

The SME Operator

Weighted verdict

Runs a 60-employee company that the law obligated, not convinced. Optimizes for compliance set up in an afternoon at a price the year-end review will not question, with the legal duties handled by the product. Rejects per-report fees, setup charges and anything that needs a compliance department to operate.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The SME Operator

Reporting channels & reporter experience

How this is scored

The intake side: how a reporter actually submits — web form, anonymous dialog, phone/voice, languages, accessibility — and whether anonymity survives first contact.

0 — A web form that is an email in disguise: no anonymous route, no way to reach the reporter afterwards.

3 — An anonymous form exists but the dialogue ends there — no secured mailbox for follow-up questions, few languages, desktop-only.

5 — Anonymous two-way dialog via a protected mailbox, a usable set of languages, mobile-friendly; voice or phone intake missing or an add-on.

8 — Multiple channels (web, voice message or hotline, QR entry points), broad language coverage with translation support, accessibility considered, and the anonymous dialog is first-class rather than bolted on.

10 — Intake engineered around the frightened reporter: every channel anonymous-capable, dozens of languages, WCAG-conscious, no app install or account required, and the vendor documents how the reporter's identity is kept out of the channel itself.

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The SME Operator

Anonymous and confidential reporting with two-way follow-up communication, 80+ system languages and an audited WCAG 2.1 AA rating from TÜV mean a frightened employee can actually file and keep a dialog going. No voice message, hotline or QR entry appears anywhere in the evidence, so it lands short of the top anchor. 1 4 6

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Case management & deadline discipline

How this is scored

The case worker's side: triage, statutory deadlines (7-day acknowledgment, 3-month feedback), role separation, audit-proof documentation.

0 — Reports land in an inbox; deadlines, roles and history live in a spreadsheet next door.

3 — A case list with status fields, but deadlines are manual, permissions are all-or-nothing, and the record of who did what is thin.

5 — Deadline tracking with reminders for the statutory clocks, case notes and attachments, basic role separation between case handlers; reporting on the caseload is limited.

8 — Automated statutory clocks, conflict-of-interest handling (excluding implicated case handlers), complete tamper-evident case history, retention and deletion rules applied per case, and management reporting.

10 — A case system an external investigator can rely on: enforced workflows, full audit trail, legally aware retention/deletion automation, evidence handling, and statistics that survive a regulator's questions.

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The SME Operator

Case-level and category-level access control plus the 4-eye principle and redaction is genuine role separation, and 'unlimited cases' covers the volume. But the evidence shows zero evidence of the 7-day acknowledgment or 3-month feedback clocks, a tamper-proof case history, or per-case retention — 'Advanced case management' is a label, not a feature — so the deadline discipline lands on my desk. 1 4 6

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Legal compliance alignment

How this is scored

How specifically the product implements EU Directive 2019/1937 and national transpositions (HinSchG et al.) — not whether the marketing mentions them.

0 — Generic feedback software wearing a whistleblowing label; no reference to the legal obligations it claims to satisfy.

3 — The directive is invoked in marketing but the mapping is vague; deadline rules, documentation duties and retention periods are the customer's problem.

5 — The statutory duties are implemented as product features — acknowledgment and feedback clocks, documentation, deletion after the retention period — for at least one national law, with guidance for the rest.

8 — Multiple national transpositions supported with their differing details, legal templates and process guidance maintained by named counsel or documented review, and updates when the law moves.

10 — The product is a legal instrument: per-country rule sets kept current, documented legal review, guidance for edge cases (group-wide channels, external ombudsman setups), and the vendor shows its homework in public.

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The SME Operator

The security page name-drops the EU Directive, Sapin II and a German corporate code and the parent page says it 'helps comply with EU whistleblowing laws' — that is a marketing mapping, not implementation: no acknowledgment/feedback clocks, no documentation duties, no case retention periods (the only retention rules in cover marketing contacts and technical logs), no named counsel. The legal homework stays with me. 3 4 5

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Security & anonymity assurance

How this is scored

Whether the confidentiality promise is engineered and evidenced: encryption, metadata handling, penetration tests, certifications.

0 — Security is a paragraph of adjectives; no certificates, no test reports, no statement on metadata.

3 — TLS and encryption at rest asserted, but nothing audited: no ISO 27001 or equivalent, no published pentest, silence on IP and metadata logging.

5 — A current ISO 27001 (or equivalent) certificate for vendor or hosting, end-to-end encryption of report content claimed with some technical detail, an explicit no-IP-logging statement.

8 — Certified ISMS covering the product, regular third-party penetration tests attested, documented end-to-end encryption architecture, metadata minimization explained, security contact and disclosure policy published.

10 — Assurance a hostile auditor accepts: current certificates with visible scope, recurring pentest summaries public, cryptographic architecture documented, anonymity analysed against the operator itself — the vendor can answer "how would you unmask a reporter?" with "we cannot, and here is why".

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The SME Operator

Current ISO/IEC 27001:2022 via Intertek, an annual ISAE 3000 Type 2, and TrueSec pentests in 2023 and 2024 is a stack I could hand a client, and E2EE where even the vendor's own staff cannot read case data is the right claim. It stops short of 8: no no-IP-logging statement for the report channel (the privacy policy actually logs IP for up to 14 months on the website), no documented encryption architecture, and no published security contact or disclosure policy. 1 4 5

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Group & multi-entity capability

How this is scored

Whether one contract can serve a corporate group: separate channels per legal entity, central oversight, ombudsman access, white-labeling.

0 — One company, one channel; a group buys and administers N separate instances.

3 — Multiple channels under one account, but no separation of case access per entity and no consolidated view.

5 — Per-entity channels with separated case handlers and a group-level overview; branding per entity is basic; external counsel access possible.

8 — Real multi-tenant group structure: per-entity channels, languages and branding, delegated administration, external ombudsman roles, group reporting that respects entity boundaries.

10 — Group compliance as architecture: hundreds of entities manageable centrally, per-country legal rule assignment per entity, white-label reporting pages, and access separation strong enough to satisfy each subsidiary's works council.

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The SME Operator

Unlimited channels with case-level access and pseudonymization across multiple handlers would let me split duties, but that is the ceiling of what's evidenced. Nothing on per-entity branding, a group-level overview, delegated administration or ombudsman roles — adequate for my single entity, thin for a group. 1 4

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European sovereignty

How this is scored

Where reports about people actually live and under whose law — entity, hosting, subprocessors, DPA. In this category the data is by definition the most sensitive a company holds.

0 — Non-EU entity, non-EU-default hosting, no public DPA or subprocessor list — for whistleblowing data.

3 — A DPA exists and an EU region is available on request or on top tiers; subprocessor exposure to US CLOUD Act reach is broad or undocumented.

5 — EU hosting is the default, DPA and subprocessor list published; the vendor or a critical subprocessor is still within non-European jurisdictional reach.

8 — EU entity, EU hosting with named data centers, published subprocessor list free of content-touching non-EU processors, DPA and TOMs public.

10 — Jurisdictionally clean end to end: European ownership, EU-only hosting and subprocessors for report content and metadata, on-premises or sovereign-cloud options, and the whole chain documented publicly.

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The SME Operator

Danish controller (Formalize ApS, Aarhus), all data and backups with AWS in Frankfurt, and group transfers only between Denmark, Spain and Italy — the sensitive material plausibly never leaves the EEA. But the subprocessor list is only available on request rather than published, Google Analytics sits among subprocessor categories, and AWS itself remains within US CLOUD Act reach, so the chain is not proven clean end to end. 4 5

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Pricing transparency

How this is scored

Whether an obligated company can compute the real invoice — per entity, per employee band, per year — from public pages alone.

0 — No public prices at all; every tier is a sales conversation.

3 — An entry price exists, but the tiers most obligated companies need are unpriced, or the maths is obscured by employee bands, per-report fees or mandatory setup charges.

5 — Most tiers carry real numbers with billing period and VAT treatment stated, but at least one commonly needed capability — extra entities, extra languages, phone intake — hides in an unpriced add-on.

8 — Every tier priced publicly with employee-band boundaries, entity rules and setup fees stated; only genuine corporate-group contracts are custom.

10 — Complete price computability: every tier, band, add-on and renewal rule public, so the invoice for a 60-employee company and a 5-entity group is a two-minute exercise.

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The SME Operator

Both tiers carry real numbers for every band up to 999 employees with 'billed annually' stated — at 60 staff that's Core at €149/month, roughly €1,788 a year — and unlimited cases, users, languages and channels means no per-report fees, the exact model I refuse on principle; the 20-minute setup and 14-day trial seal it. Not an 8 because VAT treatment, setup fees and what an extra entity costs are never stated, so the invoice is computable for me but not for a 5-entity group. 1 6

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European sovereignty — proven facts

3 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 4 Report an error
Subprocessors US CLOUD Act reach ⚠ unverified 0/2 pts 4 Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (6)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Product homepage whistleblowersoftware.com Checked 15 Sep 2026 Details →
  2. 2 About page whistleblowersoftware.com Checked 15 Sep 2026 Details →
  3. 3 Parent brand Formalize about page formalize.com Checked 15 Sep 2026 Details →
  4. 4 Security page whistleblowersoftware.com Checked 15 Sep 2026 Details →
  5. 5 Privacy policy whistleblowersoftware.com Checked 15 Sep 2026 Details →
  6. 6 Pricing page whistleblowersoftware.com Checked 15 Sep 2026 Details →