weclapp vs Xentral

weclapp

The captured pages show posting, open items and controlling in the accounting module, bank transaction retrieval with offsetting of open items and automated dunning, a DATEV-compliant export with automated pre-booking plus free adviser access, incoming e-invoices captured, and GoBD-conformant working supported by a procedure documentation with revision-safe storage and complete logging. We found no public information on OSS or reverse-charge VAT or running several companies in one tenant, so it sits clearly above a simple invoicing tool but below full financial accounting depth.

Xentral

One-Stop-Shop readiness, a one-click DATEV export covering invoices, credit notes, liabilities and accounts, automatic VAT splitting and GoBD-compliant invoice processing are exactly what my tax adviser wants, and invoices go out as PDF (ZUGFeRD) and XML while incoming ZUGFeRD and XRechnung are read in. But the finance pages state that balance lists, VAT advance returns and direct booking from inside Xentral are a long-term goal, with the journal and the customer/supplier balance view still in development — so the ledger itself stays with the accountant. A solid hand-over rather than full accounting.

weclapp

The documented chain runs from quote through order confirmation, procurement and goods receipt to picking, shipping with data handed to parcel services, invoicing, payment and returns with credit notes, with serial and batch numbers, a mobile warehouse app, Streckengeschäfte, HGB and IFRS stock valuation, and named connections to Shopware, Amazon, eBay and kaufland.de with orders reconciled against warehouse stock. We found no public information on several warehouses or storage bins or automatic restocking of returns.

Xentral

This is the strongest part for me: ready-made Shopware, Amazon and eBay connections with orders flowing in automatically and stock played back to every channel in real time, which is precisely what would have prevented my overselling. Multiple warehouses with storage-location scanning, batch and best-before tracking, pick-and-pack with the label printed while packing, DHL/DPD/UPS, returns with credit notes and automatic reordering at minimum stock are all documented, plus EDI and purchase-order suggestions. The plan comparison greys out purchase orders and order proposals in lower plans, and I found no public information on drop shipping, so it sits just below the top.

weclapp

Both served models are named and described: production with bills of materials in tree structure with sub-positions, work plans and production orders, and services with project setup, resource planning, minute-level time recording billed via service records, budgets and project controlling, plus helpdesk and contract management as add-ons. We found no public information on work centres, capacity planning or milestone and recurring billing, so it reaches the working core for both models without the advanced planning depth.

Xentral

Bills of materials with production orders, material consumption and time per order via tablet or scanner are documented, and service firms get projects with sub-projects, logged hours exported to the invoice in two clicks, plus subscriptions, repair orders and digitally signed service reports — both models are named publicly. The vendor itself states the system is built for simple to medium production and not for multi-stage manufacturing, capacity planning or machine connection, which is honest but caps the depth. Fine for my kit sets, not for a factory.

weclapp

An open REST API with read and write access, a standard API, a plugin store, CSV, XML and EDI exchange, DATEV and BMD export, help migrating from the previous system, and connectors for payment providers, marketplaces, shops and shipping are all documented. The terms also grant a switching right with two months' notice, a 30-day transition and a 30-day retrieval window, and a self-hosting option called weclappOn exists; we found no public information on a versioned public API reference or webhooks.

Xentral

The connector marketplace is broad — Shopware, Amazon and eBay at no charge, over 200 further integrations, CSV/XML/API fallback for other channels, legacy documents importable via the document importer, and an old warehouse system like Pixi connectable via API, FTP or CSV. I found no public information on API reference documentation, webhooks, or a documented full export when a company leaves, and the Scale plan promises maximum API rate limits without stating them. Open in practice, less open on paper.

weclapp

Onboarding packages from Bronze to Gold with stated contents, a seven-step rollout description, training by user group, a knowledge base with video manuals and webinars, a partner network with named partners and certificate levels, role-based permissions with all processing logged, and a 99.5 percent availability commitment around the clock in the terms are all evidenced. Onboarding package prices are on request, and we found no public information on typical implementation duration or support response times.

Xentral

A typical go-live of eight to twelve weeks with named customer examples as fast as 18 days, 56+ certified partner agencies for implementation and first-level support, help centre, community and academy, a ticket system with an emergency flag, and no-code flows that survive automatic updates give me a migration I can plan. I found no public information on an uptime figure behind the premium service level, a status page, or a role and permissions model beyond the per-order processing log. Rollout is plannable; the operations guarantees stay vague.

weclapp

The contracting entity is weclapp GmbH in Kitzingen with a German commercial register entry and German-law contracts, data is hosted exclusively in Germany in the AWS region Frankfurt across several data centres, an on-premise private cloud option is stated, the privacy policy names its service providers with addresses, an Article 28 data processing agreement template is offered, and ISO 27001:2022 certification within the Exact group is published. The infrastructure provider is US-headquartered and thus subject to the US CLOUD Act despite the EU region, which keeps it short of sovereign end to end.

Xentral

The contracting entity is clearly German — Xentral ERP Software GmbH in Augsburg, registered at Amtsgericht Augsburg — with a data processing agreement offered and an external German data protection officer. The privacy policy names Amazon Web Services Inc., a Seattle company, as provider while locating the server in Germany, and Google and Facebook tools run on the website; I found no public information on where the ERP data itself is hosted, on the ownership chain, or on further subprocessors. European front door, partly unproven chain behind it.

weclapp

Editions are priced publicly per user and month (ERP Starter 39 €, ERP Dienstleistung 86 €, ERP Handel 163 €), single licences from 19 € and add-ons from 55 € per user and month, with the 12-month minimum term, 30-day notice and VAT treatment in the terms, and the cost scales with users rather than order volume, which is what matters to me. Onboarding packages are priced on request and individual offers apply above 10 licences or 40 users, so the annual total is not fully computable from public pages.

Xentral

Edition prices are public — from 99 €/Monat for Launch up to 849 €/Monat for Pro, users unlimited at no extra cost, a 14-day trial without credit card — and the inclusions per plan are listed in detail. But the Scale plan is only on request, implementation costs are not priced, and the pricing page itself says prices depend on revenue and shipping volume without publishing the rule — for me that is exactly the bill that moves when Christmas orders spike. I can see the entry price, not my real annual cost.