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Business Email & Office Suites

Nextcloud Hub (Groupware & Office)

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Nextcloud GmbH · nextcloud.com

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Nextcloud Hub (Groupware & Office): AI-assisted analysis on whats-best.ai Nextcloud Hub (Groupware & Office): AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Nextcloud Hub (Groupware & Office) at a glance

Vendor
Nextcloud GmbH
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Not stated on the vendor’s pages as of 5 Nov 2026
Free plan
Not stated on the vendor’s pages as of 5 Nov 2026
Panel verdict
The AI panel rates Nextcloud Hub (Groupware & Office) 3.5/5, the mean of 6 judges. Nextcloud Hub is an open-source, self-hosted groupware and office suite from Nextcloud GmbH of Stuttgart (registered at AG München, HRB 227086), and the bench scores it highest where control matters: sovereignty at 8-9 and calendar and office at 7-8, with security and compliance at 7-8. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Nextcloud Hub (Groupware & Office) alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Small Firm Owner

Weighted verdict

Runs a tax and accounting firm of twelve in Lower Saxony. Every member of staff lives in Outlook, the shared "kanzlei@" mailbox is the busiest address in the office, and the meeting room is booked by shouting across the corridor. Wants mail on the firm's own domain that arrives, a shared calendar and address book on every phone, a move from the old provider that does not lose a single client thread, and a per-user price that is still the price in the second year.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Small Firm Owner

Panel median The Small Firm Owner This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Small Firm Owner
Mail, domains & deliverability 1.5 of 5 1 of 5
Calendar, contacts & office apps 4 of 5 4 of 5
Security, encryption & compliance archiving 3.5 of 5 3.5 of 5
Administration, identity & partner management 3.5 of 5 3.5 of 5
Migration, open standards & exit 3.5 of 5 3.5 of 5
European sovereignty 4.5 of 5 4 of 5
Pricing transparency 2.5 of 5 2.5 of 5

Mail, domains & deliverability

How this is scored

How well the mailbox itself works: custom domains and their DNS set-up, aliases, catch-all, shared and functional mailboxes, distribution lists, mailbox and attachment size limits, IMAP, POP3, SMTP and Exchange ActiveSync or MAPI for Outlook, web and mobile apps, spam and malware filtering, SPF, DKIM, DMARC and MTA-STS, out-of-office and server-side rules, send limits, and the delivery reputation of the sending infrastructure. A self-hosted groupware is judged on the mail server it ships; a suite whose mail app is only a client for another server scores at the level of that client.

0 — No mailbox at all; a product that only sends transactional mail or only reads another provider's mail without a server of its own or a documented one to pair it with.

3 — Mailboxes on a custom domain with IMAP and SMTP and a webmail; aliases, shared mailboxes, filtering and DKIM or DMARC are basic or not described.

5 — Several custom domains with a documented DNS set-up, aliases and distribution lists, shared or functional mailboxes, IMAP and SMTP plus mobile apps, spam and malware filtering, SPF and DKIM signing, mailbox size per plan stated, server-side rules and out-of-office replies.

8 — Exchange ActiveSync or native Outlook (MAPI) support, DMARC reporting and MTA-STS or DANE, catch-all and plus addressing, delegated access and send-as, quarantine an admin can review, send and attachment limits stated, and the deliverability of the outbound infrastructure documented.

10 — A mail platform a large organisation runs on: every protocol above with feature parity stated per client, inbound and outbound gateways configurable, journaling, DANE and MTA-STS enforced, delivery monitoring and bounce analysis for admins, and mail flow documented end to end.

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The Small Firm Owner

The client is respectable, with S/MIME and OpenPGP, shared folders via IMAP ACLs, delegated sending, automatic phishing detection and XOAUTH2 for Outlook and Gmail, but the pages say nothing about custom domains, DNS, DKIM, DMARC or delivery reputation because the sending infrastructure is not part of the product. For a firm that wants mail on its own domain that simply arrives, this is a front end for somebody else's mail setup. 1 2 13 14 15

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Calendar, contacts & office apps

How this is scored

What the office plans and writes with: shared and team calendars, free/busy lookup, meeting invitations across providers, room and resource booking, shared address books and a company directory, CalDAV and CardDAV or ActiveSync for phones, Outlook calendar sync, tasks, online office documents with co-editing, file storage that comes with the suite, video meetings and chat inside the bundle, and the desktop and mobile apps.

0 — Mail only, with no calendar or contacts of any kind.

3 — A personal calendar and address book in the webmail; sharing, resources, sync protocols and office apps are basic or not described.

5 — Shared calendars and address books, meeting invitations with free/busy lookup, CalDAV and CardDAV or ActiveSync sync to phones and desktop clients, a company-wide address book, tasks, and either online office documents or a documented integration with an office suite.

8 — Room and resource booking with approval, delegated calendar access, Outlook calendar and contacts sync documented, co-editing of documents and spreadsheets in the browser, file storage with sharing, video meetings in the bundle, and apps for desktop, iOS and Android.

10 — A full office suite that replaces Microsoft 365 for a whole organisation: every function above with Microsoft file formats edited without loss, scheduling across organisations, resource planning, offline editing, an accessible interface stated against a standard, and feature parity across web, desktop and mobile documented.

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The Small Firm Owner

This is the suite's strength: shared calendars with delegated event handling, room booking straight from the meeting dialogue, holiday calendars, browser co-editing with Microsoft file formats, file storage, Talk video meetings and chat, tasks with deadlines in the calendar, and apps for desktop, iOS and Android. Phone sync runs over CalDAV and CardDAV with third-party clients such as DAVx5, and the resource-booking picture is mixed — the captured pages both announce resource booking and report the creation interface as missing. Strong for the office, though not the Outlook-native calendar story my staff already know. 1 2 3 4 15 16

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Security, encryption & compliance archiving

How this is scored

How mail and documents are protected and kept: TLS enforced in transit, encryption at rest, end-to-end encryption or S/MIME and PGP, who at the provider can read a mailbox, two-factor authentication and passkeys, phishing, malware and account-takeover protection, audit-proof archiving that meets GoBD, retention policies and legal hold, eDiscovery, backups and restore of deleted mail, a transparency report on authority requests, and certifications (ISO 27001, BSI C5, SOC 2) with their scope.

0 — No security information of any kind; no encryption, two-factor sign-in or archiving stated.

3 — Encrypted connections and a password login; encryption at rest, two-factor sign-in, archiving and certifications are basic or not described.

5 — TLS in transit and encryption at rest stated, two-factor authentication, spam, phishing and malware protection, restore of deleted mail for a stated period, archiving offered (built in or as an add-on), and a certification such as ISO 27001 stated for the data centres or the service.

8 — End-to-end encryption, S/MIME or PGP supported, GoBD-compliant archiving documented, retention policies and legal hold, enforced two-factor or passkeys for all users, a transparency report on authority requests, and certifications such as ISO 27001 or BSI C5 published with their scope and auditor.

10 — Security that holds up in an audit of a regulated organisation: zero-access or customer-held keys where the provider cannot read mail, eDiscovery, tamper-proof archive with documented verification, every certification published with its report or attestation available, independent security audits or open-source code reviewed, and incident disclosure documented.

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The Small Firm Owner

Strong fundamentals: enforceable two-factor with WebAuthn and FIDO2, brute-force protection on by default, server-side and end-to-end encryption with HSM support, S/MIME and OpenPGP in Mail, an audit log with user, IP and timestamp, a HackerOne bug bounty, and a certification list including ISO/IEC 27001, BSI IT-Grundschutz and ANSSI CSPN. But the certifications come as a list without scope or auditor — CSPN is scoped to Nextcloud Files and the compliance documents cover Enterprise only — and we found no public information on GoBD-compliant mail archiving, legal hold, eDiscovery or a transparency report on authority requests. For an audit-sensitive tax practice that archiving gap is the worry. 2 4 6 7 18

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Administration, identity & partner management

How this is scored

How an IT team or an IT service provider runs it: an admin console for users, groups, mailboxes and domains, admin roles, single sign-on (SAML or OpenID Connect), sync with Active Directory, Entra ID or LDAP, SCIM provisioning, mobile device policies and remote wipe, audit logs of admin and user actions, usage reports, a documented API for provisioning, multi-tenant or reseller accounts for partners managing several customers, and the support channels and response times per plan.

0 — No administration; one login per mailbox and nothing managed centrally.

3 — A web console to add mailboxes and aliases; roles, single sign-on, directory sync and audit logs are basic or not described.

5 — An admin console for users, groups, mailboxes and domains, admin roles, two-factor sign-in enforceable by the admin, password policies, a documented API or command line for provisioning, an activity or audit log, and business support by phone or ticket stated per plan.

8 — Single sign-on (SAML or OpenID Connect), Active Directory, Entra ID or LDAP sync, SCIM provisioning, mobile device policies with remote wipe, audit logs exportable, delegated administration, partner or reseller accounts that manage several customer organisations, and support response times stated.

10 — Administration that scales across many organisations: every setting reachable by API with parity stated, granular role scopes, policies by group, logs streamed to a SIEM, white-label partner offerings with separate billing, and an SLA with service credits published.

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The Small Firm Owner

For running the thing: LDAP and Active Directory integration, a documented SSO/SAML app, provisioning, remote wipe that works even on devices outside MDM, the occ command line plus REST and WebDAV APIs, admin-defined access rules, and support reaction times published per plan from two business days down to one hour. A branded, scalable offering for service providers points at a partner model. We found no public information on SCIM provisioning, delegated administration or exportable audit logs. 1 4 5 8 9 19

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Migration, open standards & exit

How this is scored

How the organisation gets in and out: migration from Exchange, Microsoft 365, Google Workspace or another IMAP provider with a documented tool or service, mail, calendars and contacts carried over, coexistence during a move, standard protocols (IMAP, CalDAV, CardDAV, JMAP, open document formats) rather than proprietary ones, export of a mailbox and of the whole organisation in standard formats (mbox, EML, PST, ICS, vCard), open-source code or a self-hosted edition, what happens to data when the contract ends, and how domains and DNS are handed back.

0 — No way to bring mail in or take it out; a proprietary store with no IMAP access or export.

3 — IMAP access to mail; a migration path, calendar and contacts export and the end-of-contract handling are basic or not described.

5 — A documented migration from Exchange, Microsoft 365 or Google (a tool, an import or a service), mail, calendars and contacts imported, IMAP, CalDAV and CardDAV or ActiveSync access, export of mail, calendars and contacts in standard formats, and the deletion of data after the contract ends stated.

8 — A migration service or tool that moves whole organisations with calendars and permissions, coexistence with free/busy during the move, open document formats supported natively, export of the whole organisation by the admin, an open-source code base or a self-hosted edition, and a data return period after cancellation stated.

10 — An exit that costs nothing but time: every record exportable in open formats with the method documented, a self-hosted open-source edition with feature parity stated, migration in and out documented with the same tools, and a contractual data return and deletion with confirmation.

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The Small Firm Owner

The exit story is the best part: fully open source under copyleft licensing, self-hosted, and the vendor states it offers no hosting and has no access to data on customer instances — at contract end everything already sits on our own servers. Getting data in and out rests on CalDAV export, manual vCard import and a per-user migration app, and the community pages give different experiences for an imported Exchange calendar — one user reports it works perfectly, another that it never appears in the CalDAV export. Mail itself never migrates, which cuts both ways: nothing to lose, because nothing is stored here. 1 2 4 12 21 22

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where mailboxes, calendars, contacts, documents and backups are stored and processed, who at the provider or its subprocessors can access them, and who the subprocessors are (data centres, spam filtering, support, payment, AI features). Independently sourced by the sovereignty pipeline. An EU data region offered by a non-EU parent is part of the chain, not the whole of it. A self-hosted or open-source edition the customer runs on its own European servers counts as the customer's chain, whatever the vendor's seat.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (spam filtering, support, backups, AI features) run through non-EU providers or a non-EU parent without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, BSI C5) stated — or a self-hosted edition documented that keeps every mailbox on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or a self-hosted open-source edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The Small Firm Owner

Nextcloud GmbH is registered at the Munich court with a Stuttgart address, the privacy pages name the German entity as controller, and the product is designed to run on our own servers — the vendor states it offers no hosting and has no access to data on customer installations. A data processing agreement is published, scoped to Enterprise customers, with subprocessors listed and located, among them Hetzner and Zammad in Germany, Odoo in the EU, Stalwart in the UK, Thinkfree in Korea and a US email-delivery processor under the Data Privacy Framework. Certifications are listed rather than published with scope, but if we host it in Lower Saxony the chain is largely ours. 2 7 10 11 12

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per user or mailbox per tier, storage per user, what shared mailboxes, aliases and extra domains cost, which features (archiving, office apps, SSO, advanced security, more storage) cost extra, the first-year discount and the regular price after it, minimum users and term, monthly versus annual billing, and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price per user exists, but how cost scales with storage, users, add-ons or after the first year is unclear.

5 — Tiers are public with their price per user and main inclusions, but at least one commonly needed piece (archiving, extra storage, shared mailboxes, SSO, the price after the introductory period) is unpriced or "on request".

8 — Every tier priced publicly per user with storage, add-ons priced, the regular price after any introductory discount stated, minimum users and term stated, monthly and annual billing compared, and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, storage and add-ons, with every support, migration and archive fee and the cancellation and data-return terms published.

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The Small Firm Owner

The tiers are public and plainly worded — Standard starting at 100 users for 71.29€/user/year, Premium from 104.99€, Ultimate from 204.75€, stated as net of VAT with inclusions and reaction times per plan — but subscriptions start at 100 users, so my twelve-person firm sits below the floor before we begin. Storage per user, contract term, monthly versus annual billing and the price of the Outlook add-in are not stated, Enterprise is quote-only, and migration support carries a footnote that it is subject to limitations to discuss with a sales representative. No introductory discount is mentioned anywhere, which I appreciate — the price appears to be the price in year two. 3 5 9

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined — uncited Report an error
Hosting options Not determined — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Nextcloud Hub (Groupware & Office)

Is Nextcloud Hub (Groupware & Office) European?

Yes. whats-best.ai classifies Nextcloud Hub (Groupware & Office) as EU-Made.

Where does Nextcloud Hub (Groupware & Office) store data?

Not stated on the vendor’s pages as of 5 Nov 2026.

Does Nextcloud Hub (Groupware & Office) have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

What are the best alternatives to Nextcloud Hub (Groupware & Office)?

As of 6 Nov 2026, the panel rates grommunio (3.5/5), Infomaniak kSuite (3.5/5) and Proton for Business (3.5/5) highest among the other 14 Business Email & Office Suites products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is grommunio (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Nextcloud Hub (Groupware & Office) alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about Nextcloud Hub (Groupware & Office)? Tell us Report an error on this page

Sources (22)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage (Nextcloud Hub) nextcloud.com Checked 5 Nov 2026 Details →
  2. 2 Features page (groupware: mail, calendar, contacts) nextcloud.com Checked 5 Nov 2026 Details →
  3. 3 Features page (office) nextcloud.com Checked 5 Nov 2026 Details →
  4. 4 Features page nextcloud.com Checked 5 Nov 2026 Details →
  5. 5 Features page (Enterprise subscription) nextcloud.com Checked 5 Nov 2026 Details →
  6. 6 Security / trust page nextcloud.com Checked 5 Nov 2026 Details →
  7. 7 Security / trust page (compliance) nextcloud.com Checked 5 Nov 2026 Details →
  8. 8 API and developer documentation nextcloud.com Checked 5 Nov 2026 Details →
  9. 9 Pricing page nextcloud.com Checked 5 Nov 2026 Details →
  10. 10 Legal notice nextcloud.com Checked 5 Nov 2026 Details →
  11. 11 Privacy policy nextcloud.com Checked 5 Nov 2026 Details →
  12. 12 Data processing agreement (dpa) nextcloud.com Checked 5 Nov 2026 Details →
  13. 13 Mail, domains & deliverability — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  14. 14 Mail, domains & deliverability — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  15. 15 Calendar, contacts & office apps — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  16. 16 Calendar, contacts & office apps — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  17. 17 Security, encryption & compliance archiving — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  18. 18 Security, encryption & compliance archiving — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  19. 19 Administration, identity & partner management — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  20. 20 Administration, identity & partner management — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  21. 21 Migration, open standards & exit — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →
  22. 22 Migration, open standards & exit — found from sitemap help.nextcloud.com Checked 5 Nov 2026 Details →