Event Registration & Ticketing
Converia
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Converia GmbH · www.converia.de
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Converia at a glance
- Vendor
- Converia GmbH
- Headquarters
- Not stated on the vendor’s pages as of 29 Oct 2026
- Data hosting
- Not stated on the vendor’s pages as of 29 Oct 2026
- Free plan
- Not stated on the vendor’s pages as of 29 Oct 2026
- Panel verdict
- The AI panel rates Converia 3/5, the mean of 6 judges. Converia, from Converia GmbH of Weimar, is conference software for scientific conferences, medical congresses, associations, universities and PCOs. how scores are made
- As of
- Vendor pages captured 29 Oct 2026; evaluated by the panel 30 Oct 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Converia, from Converia GmbH of Weimar, is conference software for scientific conferences, medical congresses, associations, universities and PCOs. Its strongest showing is check-in and on-site, scored 7 at minimum and maximum: a web-based app scans QR codes with a phone camera, gates admit by event day, ticket offer and payment status, and check-out timestamps document attendance for CME points. Payments and fees and invoicing and tax both span 6-7, resting on the BaFin-certified secupay AG, gross payouts without fee deduction on the first working day of the following month, and invoices and payment data flowing to DATEV and SAP. Sovereignty scores 6-7 on a vendor-stated ISO-27001-certified European data center and a sector-tailored data processing agreement. The weakest scores are attendee data ownership at 5-6 and shop and registration at 5-7: the Excel person export is documented, but we found no public information on controller status, newsletter consent, platform marketing to attendees, per-event deletion, shop embedding, waiting lists or seating. Judges spread narrowly and the bench computed no significant disagreement. Pricing transparency sits at 2: a model without figures.
Speaks for it
- Check-in and on-site scored 7 at minimum and maximum, on a web-based app with QR scanning, gate access rules by event day and ticket offer, payment-status checks and timestamped check-out for CME attendance documentation.
- Collected funds are held in trust and paid out gross, without fee deduction, on the first working day of the following month through the BaFin-certified secupay AG.
- Invoices and payment data are generated in the conference process and transferred to DATEV and SAP, with further accounting systems connectable.
- Every person record of an event — master, contact, address, organisation, membership and custom fields — exports to a filterable Excel file, with person data also flowing out via REST API.
- The vendor states conference data sits in an ISO-27001-certified European data center, explicitly not in the EU data centers of American providers, and offers a data processing agreement tailored for scientific, medical and public sector clients.
Held against it
- We found no public information on who is named controller for attendee data, on newsletter consent in the checkout, on platform marketing to attendees, or on retention and deletion per event.
- We found no public information on embedding the shop on the organiser's own website, on capacity limits with waiting lists, or on seating plans.
- The check-in app requires an active internet connection, and we found no public information on offline scanning.
- We found no public information naming the data center operator, the ownership structure, or the subprocessor chain for attendee data.
- No figure for any package, per-ticket fee or payment fee appears on the captured pages; the offered next step is a consultation call.
Best for
- You run medical congresses or continuing-education events and need timestamped check-in and check-out to document attendance, for example for CME points.
- Your finance team wants invoices and payment data generated in the conference process and transferred to DATEV or SAP.
- You are a university, association, medical society or public-sector organiser seeking a German contracting entity and a data processing agreement tailored to your sector.
- You organise several conferences a year and want participant data and configurations to carry over to the next edition.
Avoid if
- Your venue's door has no reliable internet connection — the check-in app requires an active connection to communicate with the event.
- You need ticket revenue before the event — funds are held in trust and paid out on the first working day of the following month, not on demand.
- You expect to configure everything yourself — setting up new payment processors is done through Converia Support rather than self-service.
The scores
| Criterion | Panel median |
|---|---|
| Ticket shop, checkout & registration | 3 of 5 |
| Payments, payouts, fees & refunds | 3 of 5 |
| VAT, invoices & accounting handoff | 3 of 5 |
| Check-in, badges & on-site sales | 3.5 of 5 |
| Attendee data & the customer relationship | 2.5 of 5 |
| European sovereignty | 3.5 of 5 |
Ticket shop, checkout & registration
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How this is scored
How a ticket or a registration is sold: ticket types and categories, member and early-bird prices, discount codes, bundles and add-ons, a shop embeddable on the organiser's own website or under its own domain, custom questions per ticket and per attendee, group and company bookings, capacity limits and waiting lists, reserved seating with a seating plan, recurring dates and course series, several languages, and an accessible mobile checkout.
0 — Not a ticketing or registration tool; tickets cannot be sold and registrations cannot be taken in the product.
3 — An event page on the platform with a few ticket types and a fixed sign-up form; embedding, custom questions, capacity rules or seating are basic or not described.
5 — Several ticket types with prices, quotas and sale periods, discount codes, custom questions per attendee, a shop embeddable on the organiser's website as a widget or link, capacity limits with a waiting list, and a checkout that works on a phone.
8 — A white-label shop under the organiser's own domain and design, reserved seating with a seating-plan editor, add-ons and bundles, group and company bookings with several attendees per order, conditional questions, member prices by code or login, recurring dates and course series, several languages, and the checkout's accessibility stated.
10 — A shop that fits any event: multi-event and season tickets, timed entry and seat holds, a checkout that the organiser can extend (API, custom fields synced to a CRM), an accessibility conformance statement (WCAG level named), and the conversion and drop-off of the checkout reported to the organiser.
The Conference Organiser
The documented booking process runs in structured steps through category, ticket, add-ons such as the evening event or workshops, personal data, special requests and payment, with custom fields set as required or optional, discount codes in four flavours including hidden price groups for VIPs, group registrations with approval workflows, and early-bird tiers that activate and end on their own deadlines. That covers member-style pricing by code and an assistant registering several colleagues in one go. We found no public information on embedding the shop in our own association website, waiting lists or seat quotas, a seating plan, checkout languages, or mobile accessibility of the checkout. 6 9 10
The Venue Promoter
The booking flow is documented in real steps — category, ticket, add-ons like the evening event or workshops, personal data, review, payment, then confirmation with invoice and ticket by email — with early-bird tiers that activate and end on their deadlines, four kinds of discount code, custom required or optional fields, group registrations with approval workflows and invitation management for free guests. We found no public information on embedding the shop in our own site, on capacity limits with a waiting list, or on an accessible mobile checkout, which keeps it in the middle. 9 10
The Course Provider
The booking flow is documented step by step — ticket category, add-ons such as a workshop, personal data, special requests, review and payment — and I can add my own form fields as required or optional, set discount codes from personalised single-use vouchers to hidden price groups, let early-bird tiers activate and end on schedule, and take group registrations with approval workflows plus a separate billing address. That covers most of what my course shop needs, though I found no public information on embedding the shop on my own website, waiting lists that refill a cancelled seat, or seat reservations. 10 9 6
The Revenue Accountant
The booking process is documented step by step — category, ticket, add-ons, personal data, special requests, review and payment — with discount codes in four documented variants, custom form fields set as required or optional, group registrations, automated early-bird tiers and workshops bookable only with the matching ticket. We found no public information on embedding the shop on the organiser's own website, capacity limits and waiting lists, reserved seating, or the checkout's languages, mobile use and accessibility. 1 9 10
The Data Protection Officer
The booking process is documented in structured steps with ticket categories, add-ons, custom questions as required or optional fields, discount and voucher codes including personalised single-use codes and hidden price groups for VIPs, group registrations with approval workflows, dependent workshop options and automatic early-bird tiers. We found no public information on a white-label shop under the organiser's own domain, a seating plan, waiting lists, checkout languages or checkout accessibility. 9 10 6
The Skeptic
The documented booking flow is genuinely structured — category, ticket, add-ons, personal data, review, payment, confirmation with invoice and ticket — with custom fields as required or optional, four kinds of discount codes, group registrations with approval workflows, dependent workshop options and automated early-bird deadlines. We found no public information on embedding the shop on the organiser's own website or under its own domain, capacity limits with waiting lists, reserved seating, or an accessibility statement for the checkout. 1 9 10
Payments, payouts, fees & refunds
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How this is scored
How the money moves: payment methods offered to buyers (cards, PayPal, SEPA direct debit, invoice, local methods), whether the organiser connects its own payment account or the platform collects as merchant of record, when the revenue is paid out (continuously, before the event, or after it), the per-ticket and payment fees and whether they can be passed on to the buyer, refunds of single tickets and of a cancelled event, ticket transfer and resale, and chargebacks.
0 — No payment of any kind; the product only collects free registrations.
3 — Online card payment through the platform; payout timing, fee model, refunds or buyer-paid fees are basic or not described.
5 — Several payment methods including cards and PayPal or SEPA, the fee per ticket stated with the option to pass it to the buyer, the payout schedule stated, and refunds of single orders and of a cancelled event issued from the product.
8 — A choice between the organiser's own payment account (Stripe, PayPal, Mollie or similar) and platform collection, payouts before the event stated with their conditions, invoice and bank transfer for business buyers, partial refunds and refund policies set per event, ticket transfer or resale by buyers, and chargeback handling explained.
10 — Full control of the money: the merchant of record named for each set-up, payout timing and any reserve held published, every fee itemised per order, refunds, transfers and resale with the organiser's rules enforced, and the cancellation process for an event documented end to end.
The Conference Organiser
Converia Pay offers bank transfer, Visa/Mastercard and Apple Pay or Google Pay, with PayPal and card interfaces such as Computop, Nexi, Saferpay and Datatrans supported and on-site payment at the counter available; funds are held in escrow and paid out gross, without fee deduction, on the first working day of the following month, with refunds of overpaid invoices triggerable in the product and secupay recovering any shortfall. We found no published fee amounts and no statement on passing fees to the buyer, and no public information on chargebacks, ticket transfer or refunds when a whole event is cancelled. 4 11 12
The Venue Promoter
Money is collected through Converia Pay by bank transfer, Visa/Mastercard, Apple Pay and Google Pay, processed by the BaFin-certified secupay, held in trust on separate accounts and paid out gross without fee deduction on the first working day of the following month — a monthly rhythm, not the cash before the show that I need to pay the band. Refunds of overpaid invoices can be triggered in the product and the recovery of a refund shortfall is documented, but no per-ticket or payment fee is published and we found no public information on passing fees to the buyer or on chargeback handling. 4 11 12
The Course Provider
Converia Pay offers bank transfer, Visa and Mastercard, Apple Pay and Google Pay through secupay as a BaFin-certified processor, with funds held in escrow and paid out gross, without fee deduction, on the first working day of the following month; refunds of overpaid invoices can be initiated in the product and any shortfall is reclaimed from me. On-site payment at the counter is a standard payment type and cancellation fee scales are configurable per rate group, but I found no public figures for the platform's fees, no public information on passing payment costs to the buyer, and none on chargebacks or ticket transfer. 12 11 4
The Revenue Accountant
Money moves through Converia Pay: the BaFin-certified secupay AG holds collected funds in trust on separate accounts and pays out gross, with no fee deduction, on the first working day of the following month — the fee never disappears silently out of the payout statement. Bank transfer, Visa/Mastercard, Apple Pay and Google Pay are offered, PayPal and a long list of card interfaces are supported, payment at the counter is a standard type, and refunds of overpaid invoices can be triggered in the product since version 9.4; we found no public information on per-ticket fee amounts, passing fees to the buyer, chargeback handling, or buyer-side transfer and resale. 4 11 12
The Data Protection Officer
Payments run through Converia Pay with the BaFin-certified German secupay AG, offering bank transfer, Visa/Mastercard, Apple/Google Pay and card interfaces to Computop, Nexi, Payone, SaferPay, Datatrans and PayPal; payouts arrive gross, without fee deduction, on the first working day of the following month from trust accounts, refunds of overpaid invoices can be triggered in the product, and graduated cancellation fees are configurable per rate group. We found no public information on fee amounts per ticket or payment, on chargeback handling or on buyer-side resale. 11 12 4
The Skeptic
The money mechanics are documented more openly than I am used to: bank transfer, Visa/Mastercard and Apple Pay/Google Pay through Converia Pay with secupay AG named as the BaFin-certified processor, support for a list of named payment interfaces, funds held in trust and paid out gross with no fee deduction on the first working day of the following month, self-service refunds of overpaid invoices, and cancellation fee scales configurable per rate group. We found no public information on ticket transfer or resale by buyers, chargeback handling, or the amounts of any fees — payment types carry configurable fees, but the captured pages give no figures. 4 10 11 12
VAT, invoices & accounting handoff
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How this is scored
How ticket revenue reaches the books correctly: the VAT rate set per ticket or product (reduced rates for concerts and culture, exemptions for education and seminars), gross and net prices shown, invoices to buyers in the organiser's name with consecutive numbers, business buyers with company name and VAT ID, reverse charge for cross-border events, cancellation invoices and credit notes, the platform's own fee invoice, e-invoicing, and exports to DATEV or named accounting systems.
0 — No receipts or invoices; the organiser has to produce every invoice outside the product.
3 — An order confirmation or simple receipt per booking; VAT rates, invoices in the organiser's name, business buyers or accounting exports are basic or not described.
5 — VAT rate configurable per ticket, invoices generated in the organiser's name with its tax details and consecutive numbers, company name and address captured for business buyers, cancellation invoices on refund, and a sales export as CSV or to at least one named accounting system.
8 — Several VAT rates in one order, net prices for business buyers, VAT IDs validated and reverse charge applied, e-invoices (XRechnung or ZUGFeRD) for public and business buyers, a DATEV export with booking data, the platform's fee invoice separated from ticket revenue, and whether the platform sells as agent or in its own name stated.
10 — Tax handled per country: VAT rules for events in several EU countries documented with the place of supply, invoices and credit notes stated as compliant with national invoice law, a reconciliation of payouts, fees and ticket revenue per event, and a GoBD-compliant archive or audit export.
The Conference Organiser
Administrators create tax rates with a name and percentage, assign them through service types in offer packages and sub-packages, and can flag a service type as reverse-charge capable; invoices and payment data are produced in the conference process and transferred to DATEV and SAP, further accounting systems are connectable, and accounting gets an overview of bookings, invoices and payment statuses. That handoff is what my accounts payable department wants. We found no public information on invoices issued in our own name with consecutive numbers, VAT ID validation, credit notes or cancellation invoices, or e-invoice formats. 4 9 13
The Venue Promoter
Admins create tax rates by name and percentage and attach them to service types that can be flagged reverse-charge-capable and used in offer packages and sub-packages, invoices and payment data are generated inside the conference process and flow to DATEV and SAP, and the person export carries company, department and membership data alongside a separate billing address at checkout. We found no public information on consecutive invoice numbers, VAT ID validation, e-invoices or credit notes after cancellation, and the captured pages do not say whether Converia sells as agent or in its own name. 4 13 17
The Course Provider
Administrators create tax rates with their own percentage and assign them per service type, which can be used in offer packages and sub-packages and flagged as reverse-charge capable — the shape I need for exempt teaching and taxable workshops in one basket. Invoices and payment data are generated in the conference process and flow via ready interfaces to DATEV and SAP or into the customer's own accounting, and participants can track bookings, invoices and payment statuses. I found no public information on consecutive invoice numbering, VAT ID validation, e-invoices, or the platform's own fee invoice. 13 4 10
The Revenue Accountant
Tax rates with name and percentage are created in the system and attached to service types, which can be flagged reverse-charge capable and reused in offer packages and sub-packages, so different rates can sit on different items in one order. Invoices and payment data are generated in the conference process and flow to the house's finance system through ready interfaces to DATEV and SAP — the export my accountants want without a spreadsheet in between. We found no public information on invoice numbering, the organiser's name on buyer invoices, credit notes for refunds, e-invoice formats, a fee invoice kept apart from revenue, or agent versus own-name selling. 4 10 13 17
The Data Protection Officer
Administrators define tax rates with a name and percentage, assign them to service types that can be flagged reverse-charge capable, and invoices plus payment data are generated in the conference process and transferred to the customer's financial system through ready interfaces to DATEV and SAP, with company data and a separate billing address captured. We found no public information on consecutive invoice numbering, e-invoice formats, VAT-ID validation, credit notes or the platform's own fee invoicing. 13 4 9
The Skeptic
Tax rates and service types are created by administrators and assigned per offer package and sub-package, service types can be flagged reverse-charge-capable, and invoices and payment data generated in the conference process flow to DATEV and SAP — a real handoff into the finance department. We found no public information on consecutive invoice numbering, invoices issued in the organiser's name with its tax details, e-invoices, VAT-ID validation, credit notes on cancellation, or how the platform invoices its own fees. 4 13
Check-in, badges & on-site sales
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How this is scored
What happens at the door: a check-in app that scans tickets on phones or scanners, offline scanning and several devices at once, entrances and time slots, check-in lists by name, badge printing with attendee data and QR code, box office and on-site sales with card terminals, walk-in registration, session and room check-in at conferences, attendance certificates, and live attendance figures.
0 — No check-in; tickets cannot be validated at the event.
3 — Tickets with a QR code and a guest list to tick off by hand or in a simple app; offline use, several devices, badges or on-site sales are basic or not described.
5 — A free check-in app for iOS and Android that scans tickets on several devices at once, works offline and syncs, a searchable guest list, and live check-in numbers in the dashboard.
8 — Badge printing with attendee data and QR codes, access rules per entrance, session or day, box office sales on site with a named card terminal, walk-in registration, dedicated scanner hardware supported or rented, and attendance certificates for courses.
10 — On-site operations at scale: self-service kiosks or turnstile integration, session check-in feeding continuing-education credits, cashless or on-site payments reconciled with online sales, and the hardware, offline limits and failover documented.
The Conference Organiser
The web-based check-in app scans QR codes on tickets or print-at-home badges with a phone or tablet camera, and badges are generated directly from the person database, so the door works from the same data as registration; access runs per event day or ticket offer and option, payment status is checked at the gate, and check-in and check-out timestamps are stored expressly to document attendance times for CME points — exactly the continuing-education evidence I need, with certificates in the reporting module. The app requires an active internet connection, and we found no public information on a card terminal for box-office sales, walk-in registration, dedicated scanner hardware or offline failover. 3 6 15
The Venue Promoter
The web-based check-in app needs no install, scans QR codes on tickets or print-at-home badges with a phone camera, and gates decide entry by event day, ticket offer and ticket option, check payment status and record check-out with timestamps for attendance credit; badges and the counter or self-service terminal pull straight from the person database with no separate reception list. The help pages state plainly that an active internet connection is required, so my basement door with no signal would be stuck, and we found no public information on offline scanning, several devices at once, a named card terminal or walk-up registration. 3 6 15
The Course Provider
A web-based check-in app with no installation scans QR codes on tickets or print-at-home badges with a smartphone camera, gates admit by event day, ticket offer or option, can check payment status, and record check-in and check-out times with timestamps for attendance documentation such as CME points; a counter or self-service terminal checks people in and equips them with badges generated straight from the person database, and certificates sit in the platform's exports and certificates module. The app requires an active internet connection, so I found no public information on offline scanning, and none on dedicated scanner hardware, walk-in registration or live attendance figures. 15 3 11 6
The Revenue Accountant
A web-based check-in app with no installation scans QR codes on tickets and print-at-home badges with a phone or tablet camera, gates govern access by event day, ticket option and payment status, and check-in/check-out timestamps are stored for attendance documentation such as CME points. Badges and QR codes are generated directly from the person database, and a counter or self-service terminal checks people in without a separate reception list. The stated prerequisites are browser, camera and an active internet connection, and we found no public information on offline scanning, searchable guest lists, live check-in figures, named card terminals or dedicated scanner hardware. 3 6 15
The Data Protection Officer
A web-based check-in app scans QR codes on tickets or print-at-home badges with a smartphone camera, bound to gates whose rules grant access by event day, ticket offer or option, optionally verify payment status, and record check-out timestamps for attendance documentation such as CME points; a counter and self-service terminal issue badges without a reception list, and on-site payment at the counter is a default payment type. The help pages state an active internet connection is required for the app to communicate with the event, and we found no public information on named card terminals, dedicated scanner hardware or live attendance figures. 15 3 11
The Skeptic
Gate-based check-in is documented in depth: access rules by event day, ticket offer and option, payment-status checks at the gate, check-out with same-day re-entry, timestamped attendance documentation for CME points, badges and QR codes generated from the person database, on-site payment at the counter, and scanning at a counter or self-service terminal. The documented prerequisite is a device with browser, camera and an active internet connection, so we found no public information on offline scanning, and no public information on live attendance figures or walk-in registration. 3 11 15
Attendee data & the customer relationship
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How this is scored
Who the ticket buyer belongs to: whether the organiser is the controller of attendee data and the platform its processor, or the platform a controller in its own right; whether buyers must create an account on the platform; whether the platform markets other events to the organiser's buyers or lists the event on its own marketplace; consent for the organiser's newsletter collected in the checkout; messages to attendees; attendee data exportable at any time; and deletion and anonymisation after the event.
0 — The organiser receives no attendee data at all; the platform keeps the buyer relationship entirely.
3 — A guest list visible to the organiser; who is controller, the platform's own marketing to buyers, export or deletion are basic or not described.
5 — Attendee data exportable by the organiser at any time, the organiser named as controller with a data processing agreement offered, buyers able to book without a platform account, newsletter consent for the organiser collectable in the checkout, and messages to attendees from the product.
8 — A white-label set-up in which buyers see only the organiser, the platform stated not to market other events to the organiser's buyers (or the opt-out explained), the platform's marketplace listing optional, deletion and anonymisation of attendee data after the event configurable, and attendee data synced to a named CRM or via API and webhooks.
10 — The organiser owns the relationship and can prove it: the controller and processor roles documented for every data flow, no platform account or platform marketing by default, retention set per event and enforced, and a complete export of orders, attendees and answers that a successor tool can import.
The Conference Organiser
Every person record of the event exports to Excel with master, contact, address, organisation, membership and custom fields — membership numbers included, which matters to an association — plus filtering and a template file, and a data processing agreement tailored to scientific, medical and public-sector clients is provided, with person data also flowing out through a REST API. We found no public information on a white-label set-up in which buyers see only us, on whether Converia markets other events to our attendees or lists our congress anywhere, or on how retention and deletion after the conference are configured. 4 5 16 17
The Venue Promoter
Every person record of an event exports as a filterable Excel file with contact, address, organisation, membership, profile and custom-field data — the mailing list I want from last month's show is in there — and a data processing agreement tailored to scientific, medical and public-sector clients is offered, with a REST API to move persons and invoices onward. We found no public information on who is named controller for attendee data, on collecting my own newsletter consent in the checkout, on booking without a platform account, or on deletion settings per event, so the buyer relationship itself stays undocumented. 4 5 8 17
The Course Provider
Every person record of an event exports to Excel with master data, contact and address details, company and membership data and custom fields, using filters, and a data processing agreement is provided, tailored for scientific, medical and public sector clients rather than a small school like mine. I found no public information on whether I would be named controller for my attendees, whether buyers can register without a platform account, newsletter consent in the checkout, or configurable deletion after the event. 17 5 16 8
The Revenue Accountant
A documented person export delivers every person record of the event into an Excel file — master, contact, address, organisation, membership, profile and custom fields, filterable beforehand — and a data processing agreement tailored to scientific, medical and public-sector clients is offered, with feedback from university data protection officers built in. We found no public information naming the controller of attendee data, on platform marketing to organisers' buyers or marketplace listing, on newsletter consent in the checkout, or on retention and deletion configured per event. 5 8 10 17
The Data Protection Officer
Every person record of an event, including custom fields and membership and organisation data, can be exported as a filterable Excel file, persons flow to the organiser's systems via REST API and LDAP, and a data processing agreement is offered that was tailored with feedback from university data protection officers. We found no public information documenting the organiser as controller for attendee data, whether booking is possible without a frontend account, whether the platform markets to an organiser's attendees, or configurable deletion of attendee data after the event. 17 5 4
The Skeptic
The person export is the strongest item: every person record of the event — master, contact, address, organisation, membership, profile data and custom fields — in a filterable Excel file, backed by a data processing agreement tailored to scientific, medical and public-sector clients and person data flowing out via REST-API to DATEV, SAP and LDAP. But the questions that decide who owns the buyer — whether attendees need a platform account, whether the platform markets other events to an organiser's attendees, and retention or deletion per event — have no public answer we could find. 4 5 17
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where attendee, order and payment data are hosted, and who the subprocessors are (hosting, payment providers, email delivery, analytics, support). Independently sourced by the sovereignty pipeline; attendee lists show who goes where and when, and a conference list holds names, employers and dietary or accessibility answers, so the whole chain counts, not only the database.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (payments, email, analytics, support) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, a self-hosted or on-premises option or data export and deletion documented, and certifications published with their scope rather than implied.
The Conference Organiser
Converia GmbH of Weimar, registered at the Amtsgericht Jena, is the contracting entity, conference data sits in an ISO-27001-certified European data center that the vendor distinguishes from the EU data centers of American providers, and payment processing runs through the BaFin-certified secupay AG; the privacy policy lists service providers with locations and stated safeguards, such as Intercom processing in Ireland, Perspective in Germany and Google under the Data Privacy Framework with IP anonymisation. The hosting infrastructure itself is not named, the vendor's own security certification is only in preparation, and the processor chain for the conference platform beyond hosting and payments is not documented. 1 5 7 8 12 16
The Venue Promoter
The contracting entity is Converia GmbH of Weimar, registered at the Amtsgericht Jena with a German VAT ID and run by its managing partners, and conference data sits in an ISO-27001-certified European data center that the vendor pointedly distinguishes from the European data centers of American providers. The privacy policy names service providers with their countries — Webflow in the USA under EU standard contractual clauses, Intercom in Ireland with no third-country processing, Perspective in Germany — though mostly for the vendor's own website, and we found no public information on ownership structure or the platform's full payment and email chain beyond secupay, so it falls short of the top level. 1 5 7 8 16
The Course Provider
The contracting entity is Converia GmbH of Weimar with a German commercial register number and VAT ID, conference data is stated to sit in an ISO-27001-certified European data center explicitly not with American providers, and the privacy policy lists subprocessors with locations and safeguards — support via Intercom in Ireland without third-country processing, payments via the German secupay. The data center operator itself is not named and ownership is not stated on the pages I read, so I stop short of the top band. 7 5 8 12
The Revenue Accountant
Converia GmbH of Weimar, registered at Amtsgericht Jena (HRB 505418) and run by its managing partners, states that conference data sits in an ISO-27001-certified European data center explicitly not in the European data centers of American providers, with the BaFin-certified German secupay AG behind the payments. The privacy policy lists processors with locations and safeguards — Intercom support confined to EU data centers, US transfers covered by standard contractual clauses or the Data Privacy Framework — and a VdS 10000 certification is in preparation. We found no public information naming the data center operator or a certification covering Converia's own systems. 1 5 7 8 12 16
The Data Protection Officer
The contracting entity is Converia GmbH of Weimar, registered at Amtsgericht Jena and run by its managing partners; conference data sits in an ISO-27001-certified European data center explicitly described as not the EU data centers of American providers, and payments run through the German, BaFin-certified secupay AG. The privacy policy discloses subprocessors with countries and safeguards, but these concern the vendor's own website, and we found no public information on the subprocessor chain for attendee data, the ownership structure, or certification scope beyond the data-center ISO 27001 with VdS 10000 only in preparation. 7 5 8 16 12
The Skeptic
The contracting entity is Converia GmbH of Weimar, registered at Amtsgericht Jena and run by its managing partners; conference data sits in an ISO-27001-certified European data center that the vendor locates explicitly not in the EU data centers of American providers; payments run through BaFin-certified secupay AG; and safeguards are named for the US tools on the vendor's own website (standard contractual clauses for Webflow, Data Privacy Framework certification for Google and Make, Intercom support in EU data centers). The data center operator is not named, and the platform's own email and analytics subprocessors are not enumerated, so the chain is evidenced but not end to end. 1 5 7 8 12 16
Pricing transparency
not rated — the vendor publishes no price
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How this is scored
Whether an organiser can compute the real cost of an event from public pages alone: the fee per ticket or per registration (fixed, percentage or both), payment processing fees, whether fees are charged to the organiser or added to the buyer's price, free events, subscriptions or credit packs, payout and refund fees, add-ons (seating, white label, badges, box office), hardware rental, minimums and term, and VAT on the fees.
0 — No public prices at all; every organiser is a sales call.
3 — A starting price or "free for free events" exists, but the fee for paid tickets, payment fees or who pays them is unclear.
5 — The fee per ticket and the payment processing fees are public with the main inclusions, but at least one commonly needed piece (refund fees, white label, seating, box office, hardware) is unpriced or "on request".
8 — Every fee published with its rule (per ticket, percentage, cap), the share paid by buyer and organiser stated, add-ons and hardware priced, payout and refund fees listed, and VAT treatment of the fees stated.
10 — Complete price computability: the cost of an event derivable for a given ticket price, ticket count and payment mix, with every add-on, hardware, support and payout fee and the cancellation and data-return terms published.
The Conference Organiser
The pricing page describes the model — packages with fixed monthly prices, a monthly subscription within an annual contract, one variant for a single conference and one for organisers running several events a year, with upgrades at any time — and payouts arrive gross with no fee deduction. But we found no price figure, per-ticket fee, payment fee or add-on price on any captured page, so the cost of a 900-person congress cannot be worked out from public information and starts with a consultation. 6 12
The Venue Promoter
The captured pricing pages describe only the model — fixed-price monthly packages in an annual contract, one variant for a single conference and one for organisers with several events a year, upgradeable at any time — and we found no public figures for the packages, per-ticket fees, payment fees, payout or refund costs; the stated way in is a consultation call. I cannot price a twelve-euro ticket night from these pages at all. 1 6 12
The Course Provider
The pricing page describes packages with fixed monthly prices under an annual contract, one variant for a single conference and one for organisers running several events a year, with an upgrade to a larger package at any time, and the payout terms are stated as gross with no fee deduction. No euro figure appears anywhere and the pages steer me to a consultation or demo, so I cannot work out from public information what one of my eight-week courses would cost me. 6 12 1
The Revenue Accountant
The pricing page names the model — packages with fixed monthly prices, a Pro plan for the single conference and a variant for organisers running several events a year, monthly subscription within an annual contract, upgrades at any time — but gives no figure for any of it. We found no public information on per-ticket fees, payment processing fees or who pays them, so the cost of an event is not computable from public pages; the gross monthly payout on the first working day is the only money term documented. 1 6 11 12
The Data Protection Officer
The pricing page names the billing model — packages with fixed monthly prices inside an annual contract, one variant for a single conference and one for organisers with several events a year, upgrades at any time — but publishes no price figure, and the offered next step is a consultation call. Payout mechanics are public (gross payout on the first working day of the following month, no fee deduction, no automatic offsetting) and fees are described as configurable per payment type without amounts, so an organiser cannot compute the cost of an event from the public pages. 6 12 11
The Skeptic
The pricing page names fixed monthly packages within an annual contract, a variant for organisers running several conferences a year, and upgrades to a larger package at any time — but the captured pages give the billing model without any amount for any package, fee or add-on, and the homepage route to a price is a consultation. The only published money mechanics are the payout terms via secupay — gross, no fee deduction, first working day of the following month — so no organiser can compute the cost of an event from these pages alone. 1 6 12
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined ⚠ unverified | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined ⚠ unverified | — | uncited Report an error |
| Hosting options | Not determined | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Converia
Is Converia European?
Yes. whats-best.ai classifies Converia as EU-Made.
Where does Converia store data?
Not stated on the vendor’s pages as of 29 Oct 2026.
Does Converia have a free plan?
Not stated on the vendor’s pages as of 29 Oct 2026.
What are the best alternatives to Converia?
As of 3 Nov 2026, the panel rates pretix (3/5), doo (3/5) and Ticket Tailor (3/5) highest among the other 13 Event Registration & Ticketing products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is pretix (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Converia alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 29 Oct 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Legal entity, Hosting location. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 5 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 pricing fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 3 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
- 6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement. Know more? Tell us
Sources (17)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.converia.de Checked 29 Oct 2026 Details →
- 2 Features page (ticket shop and invoices) www.converia.de Checked 29 Oct 2026 Details →
- 3 Features page (check-in and badges) www.converia.de Checked 29 Oct 2026 Details →
- 4 Integrations page www.converia.de Checked 29 Oct 2026 Details →
- 5 Data protection and hosting page www.converia.de Checked 29 Oct 2026 Details →
- 6 Pricing page www.converia.de Checked 29 Oct 2026 Details →
- 7 Legal notice www.converia.de Checked 29 Oct 2026 Details →
- 8 Privacy policy www.converia.de Checked 29 Oct 2026 Details →
- 9 Ticket shop, checkout & registration — found from sitemap www.converia.de Checked 29 Oct 2026 Details →
- 10 Ticket shop, checkout & registration — found from sitemap help.converia.de Checked 29 Oct 2026 Details →
- 11 Payments, payouts, fees & refunds — found from sitemap help.converia.de Checked 29 Oct 2026 Details →
- 12 Payments, payouts, fees & refunds — found from sitemap help.converia.de Checked 29 Oct 2026 Details →
- 13 VAT, invoices & accounting handoff — found from sitemap help.converia.de Checked 29 Oct 2026 Details →
- 14 Check-in, badges & on-site sales — found from sitemap www.converia.de Checked 29 Oct 2026 Details →
- 15 Check-in, badges & on-site sales — found from sitemap help.converia.de Checked 29 Oct 2026 Details →
- 16 Attendee data & the customer relationship — found from sitemap www.converia.de Checked 29 Oct 2026 Details →
- 17 Attendee data & the customer relationship — found from sitemap help.converia.de Checked 29 Oct 2026 Details →