AI Meeting Assistants & Notetakers
Noota
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by NOOTA SAS · www.noota.io
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Noota at a glance
- Vendor
- NOOTA SAS
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Default not stated; pages mention Europe source, captured 5 Nov 2026
- Free plan
- Yes, per the vendor’s own page source, captured 5 Nov 2026
- Panel verdict
- The AI panel rates Noota 3.5/5, the mean of 6 judges. Noota, an AI meeting assistant from NOOTA SAS of Toulouse, records, transcribes and summarises meetings, calls and emails. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Noota, an AI meeting assistant from NOOTA SAS of Toulouse, records, transcribes and summarises meetings, calls and emails. Scoring favours it most on sovereignty, where scores run 8 to 9: a French contracting entity, meeting data on Google Cloud in Belgium and the Netherlands, and an Enterprise sovereign option on Scaleway and Bleu with Mistral and open-weight models — though the standard environment still reaches Claude and Gemini via the Vertex AI gateway in the EU. Its weakest area is consent and codetermination, at 4 to 6 — a genuine split: judges crediting the visible bot, its consent message and the DPIA and AI Act analysis scored 6, while those weighing the captured support pages stating that the Chrome Extension and Desktop App do not notify other participants scored 4. Capture and transcription, summaries and knowledge, integrations and workflow, and data control and administration cluster at 7 to 8. Pricing transparency scores 6 to 7: self-serve tiers and per-user prices are public, but Enterprise — where SSO, sovereign hosting and custom retention sit — is custom-priced from 50+ seats.
Speaks for it
- No plan, including Free, trains models on customer content, with AI providers contractually bound to zero retention
- Enterprise admins set retention from 1 day to 3 years, and deleted meetings are erased from production and backups within 24 hours
- Subprocessors are named per environment with their locations, next to a DPA and an ISO 27001 certificate in the trust center
- A sovereign Enterprise option on Scaleway in Paris and Bleu runs Mistral and open-weight models in a chain the vendor states contains no US-controlled entity
- All self-serve tiers are public — Free at 0, Pro at 19 per user per month billed annually, Business at 39 — with prices in euros including duties and taxes
Held against it
- Captured support pages state the Chrome Extension and Desktop App do not automatically notify other participants, with only a recommendation to inform them
- We found no public information on a mechanism for participants to opt out of a recording
- We found no public information on works-agreement material for a works council
- We found no public information on what an AI credit buys or on overage handling
- SSO with SAML, admin-set retention and the sovereign environment sit in the Enterprise tier, custom-priced from 50+ seats
Best for
- Your sales team wants every call recorded and pushed into the CRM — one-click HubSpot connect from Pro, contacts and deals created automatically, conversation fields filled from Business
- You need an EU-hosted assistant whose subprocessors are listed per environment before you sign and that does no AI training on any plan
- You are a regulated organisation able to contract the Enterprise sovereign environment on Scaleway and Bleu
- You want per-user costs computable from a public pricing page before any sales conversation
Avoid if
- Your rollout depends on every recording method notifying participants — the captured support pages state the Chrome Extension and Desktop App send no notification, and botless invisible recording is offered from the Pro plan
- You face a works council review before deployment — we found no public information on participant opt-out or works-agreement templates, and the extension and desktop paths notify no one
- You need a firm budget line before committing — we found no public information on AI-credit overage costs, and the terms state no refund on customer cancellation
- You need SSO or admin-set retention for fewer than 50 seats — both sit in the custom-priced Enterprise tier
The scores
| Criterion | Panel median |
|---|---|
| Recording, transcription & languages | 3.5 of 5 |
| Summaries, action items & meeting knowledge | 3.5 of 5 |
| Integrations, API & workflow | 3.5 of 5 |
| Consent, participant rights & works council | 2.5 of 5 |
| Retention, AI training & administration | 3.5 of 5 |
| European sovereignty | 4 of 5 |
| Pricing transparency | 3.5 of 5 |
Recording, transcription & languages
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How this is scored
How the conversation gets in and how faithfully it is written down: a bot that joins Zoom, Microsoft Teams, Google Meet and Webex, botless capture from a desktop or mobile app, in-person meetings and phone calls, file upload, live transcription, speaker identification and names, the languages supported with German stated, meetings that switch language, custom vocabulary for names and jargon, timestamps linked to the recording, and editing of the transcript.
0 — Does not record or transcribe meetings; a note template or agenda tool without capture.
3 — A bot that joins one or two conferencing tools and produces a transcript; languages, speaker names, in-person capture and accuracy are basic or not described.
5 — A bot for Zoom, Teams and Google Meet, a desktop or mobile app for in-person meetings, file upload, speaker identification, German among the supported languages, timestamps linked to the recording, and an editable transcript.
8 — Botless capture documented next to the bot, Webex and phone or dialer calls, live transcription, mixed-language meetings handled, custom vocabulary, speaker names learned across meetings, and the transcription engine or its accuracy per language stated.
10 — Capture a regulated team relies on: every channel above with accuracy published per language and method, dialects and specialist vocabulary documented, on-device or customer-hosted transcription as an option, and how errors are corrected and fed back stated.
The Management Consultant
The captured pages document a bot for Google Meet, Teams, Zoom and Webex alongside quiet botless capture from desktop and mobile apps, in-person and phone recording, live transcription from the Pro plan, German among 50-plus languages with the speaker named per line, and company vocabulary for names and jargon; transcription is performed by Gladia in Europe. We found no public information on mixed German-English meetings, on speaker names learned across meetings, or on accuracy per language. For my workshop rooms this covers laptop-free capture; how faithfully it writes down German client names stays open. 2 5 11 12 14
The Sales Team Lead
The bot for Google Meet, Teams, Zoom and Webex is documented right next to a botless desktop app, a Chrome extension and mobile capture for in-person and phone calls, with live transcription, German among 50-plus languages, speaker names and timestamps on every line. Transcription is stated to run with Gladia in Europe, which I like, but we found no public information on accuracy per language or how meetings that switch language are handled. 2 12 14 11 6
The Works Council Chair
Recording covers Google Meet, Teams, Zoom and Webex, phone calls and in-person meetings via the mobile app, with a bot or botless from the desktop app; more than 50 languages with German among them, named speakers, timestamped transcripts, live transcription, company vocabulary, and the transcription engine itself is named (Gladia, in Europe). We found no public information on mixed-language meetings, speaker names learned across meetings, or published accuracy per language and method. 1 2 6 11 12 15
The Data Protection Officer
A bot that joins Google Meet, Microsoft Teams, Zoom and Webex is documented next to a botless desktop app and a mobile recorder for in-person meetings and phone calls; fifty-plus languages are listed with German among them, live transcription carries the Pro plan, custom vocabulary ships with company templates, and the transcription engine is named as Gladia in Europe. We found no public information on accuracy per language, mixed-language meetings or speaker names learned across meetings, which is what I would want stated before a regulated rollout. 2 5 6 11 12 14
The IT Lead
The bot covers Teams, Meet, Zoom and Webex, a botless desktop and mobile path covers in-person meetings and phone calls, transcription is real-time with German named among fifty-plus languages, transcripts are timestamped with named speakers, and the transcription provider (Gladia, in Europe) is named. We found no public information on transcript editing, mixed-language meetings or published accuracy per language, and custom vocabulary appears only in the context of report templates. 2 6 11 12 15
The Skeptic
The bot joins Google Meet, Teams, Zoom and Webex, and botless recording from the desktop and mobile apps covers in-person meetings and phone calls; live in-browser capture has pause, language selection and speaker-count diarization, 50+ languages name German, the transcript is timestamped with named speakers, and the engine is named as Gladia in Europe. We found no public information on accuracy per language, mixed-language meetings or editing of the transcript, so I stop short of the top anchors. 2 12 11 6
Summaries, action items & meeting knowledge
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How this is scored
What the tool makes of the transcript: summaries and minutes by meeting type with editable templates, decisions and action items with owners and due dates, summaries in the meeting's language or a chosen one, follow-up emails, clips and highlights, search across all meetings, questions answered over the archive with citations back to the transcript passage, shared team folders or channels, and the minutes exported to Word, PDF or a wiki.
0 — No summaries of any kind; only the raw transcript or recording.
3 — One generic summary per meeting; templates, action items, search across meetings and citations are basic or not described.
5 — Summaries with templates per meeting type, action items and decisions extracted, the summary language selectable with German available, search across meetings, questions answered over one or several meetings, and sharing or export of the minutes.
8 — Custom templates per team, action items with owners pushed to task tools, answers that cite and link the transcript passage they rest on, topic or keyword tracking across meetings, team libraries with permissions, and the AI models used for summaries named.
10 — Meeting knowledge a company can audit: every generated statement traceable to its source passage, hallucination handling and human review documented, summary quality by language stated, and the archive queryable through an API or MCP server with the same permissions as in the app.
The Management Consultant
Minutes by meeting type are genuinely covered — a template library for sales discovery, hiring interviews, board and weekly meetings, custom templates from the Business plan, action items with an owner, a ready follow-up email, clips of key moments, export to PDF, Word and TXT, and Ask Noota answering across meetings and citing the conversations it used; the models behind the reports (Claude, Gemini, Mistral) are named. We found no public information on selecting the summary language or on team libraries with permissions. That solves my evenings structurally; whether I can get German minutes out of an English call is not shown. 2 6 14 15
The Sales Team Lead
My core ask is covered in writing: action items with an owner, a follow-up email ready to send, a template library per meeting type plus custom ones built manually or with AI, and export to PDF, Word and TXT. Ask Noota answers questions across meetings and emails and cites the conversations it used, the models behind the reports are named, and a read-only MCP connection lets an assistant query the archive — we found no public information on team libraries with permissions or summary quality by language. 2 14 6 15
The Works Council Chair
A template library by use case plus custom ones, action items with owners, follow-up emails, interview scorecards, video clips, export to PDF, Word and TXT, and a question feature over all meetings, calls and emails that cites the conversations it used, with the AI models named (Claude, Gemini, Mistral, or Mistral and open weights in the sovereign environment). We found no public information on choosing the summary language, topic tracking across meetings, or team libraries with permissions. 2 6 14 15 17
The Data Protection Officer
The transcript feeds a template library by use case with custom templates built manually or with AI, action items with an owner, follow-up emails, interview scorecards and clips, exported to PDF, Word or TXT; Ask Noota answers one question across meetings, calls and emails and cites the conversations it used, agents run recurring questions on a schedule, and the models behind the summaries are named. We found no public information on choosing the summary language or on topic tracking across meetings. 2 6 14 15
The IT Lead
A template library by use case with custom and per-team templates on Business, action items with owners, follow-up emails, clips, question-answering across meetings, calls and emails with cited conversations on a schedule, export to PDF, Word, TXT or slides, and the underlying models named. We found no public information on answers linking the exact transcript passage they rest on, topic tracking across meetings, or the summary language being selectable. 2 6 11 14 15
The Skeptic
A template library by use case plus custom templates per team, action items with an owner, follow-up email, interview scorecards, clips, export to PDF, Word and TXT, and Ask Noota answering across meetings, calls and emails while citing the conversations it used — with the models named (Claude, Gemini, Mistral) and selectable on Business. But the citations point to conversations, not to linked transcript passages, and we found no public information on choosing the summary language or on how hallucinations are handled and reviewed. 2 14 6 11
Integrations, API & workflow
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How this is scored
How the notes reach the place where work happens: calendar connection with rules for which meetings are recorded, CRM fields filled from the call (HubSpot, Salesforce, Pipedrive, Microsoft Dynamics), project and task tools, Slack and Microsoft Teams channels, Notion, Confluence and SharePoint, Zapier, Make or n8n, a documented REST API and webhooks, an MCP server for AI assistants, and browser extensions and native apps.
0 — No integrations and no export; the notes stay in the app.
3 — A calendar connection and an email or Slack summary; CRM, API and task tools are basic or not described.
5 — Google and Microsoft calendars, a native CRM integration (HubSpot or Salesforce), Slack or Teams, a task or wiki tool, Zapier or Make, and a documented API or webhooks.
8 — CRM field mapping per meeting type, several CRMs including Microsoft Dynamics or Pipedrive, a full REST API with webhooks and reference documentation, an MCP server, SharePoint or Confluence export, and recording rules per calendar or meeting type.
10 — An integration layer a company builds on: every object reachable by API with rate limits and versioning stated, granular OAuth scopes, data residency kept across integrations, and the integrations administered centrally with logs.
The Management Consultant
Calendar with Gmail and Outlook sync on all plans, native connectors for HubSpot, Salesforce and Dynamics 365 among the CRM set, phone systems such as 3CX and Aircall, a documented REST API with an OpenAPI 3.1 spec and Swagger UI over recordings, transcripts, reports and deletion, Zapier with a webhook path, and MCP for Claude and other assistants on Business and Enterprise; from Business, CRM fields such as stage and next step are filled from the conversation for review. We found no public information on SharePoint or Confluence export or on API rate limits. The minutes would reach our CRM without anyone copying them by hand. 3 6 14 16 17
The Sales Team Lead
The HubSpot page says exactly what I want after a discovery call: one-click connect from Pro, contacts and deals created after every sales call, the AI report logged as a note, and from Business the fields like stage and next step filled for review before saving. Ten CRM integrations including Dynamics 365, a Zapier trigger with webhook support, a documented REST API with an OpenAPI spec, and an MCP server on Business and Enterprise put this near the top; we found no public information on SharePoint or Confluence export or field mapping per meeting type. 17 16 3 14 6
The Works Council Chair
Google and Microsoft calendars, HubSpot, Salesforce and Dynamics 365 among roughly ten CRMs with conversation fields filled from the Business plan, a Teams app, Zapier with a webhook trigger carrying transcript, summary, scorecard and audio link, a documented REST API with OpenAPI specification, and an MCP server for AI assistants. The API reaches only recordings, transcripts, reports and media files, and we found no public information on Slack, Confluence or SharePoint targets, rate limits, or granular OAuth scopes. 3 4 6 11 14 16 17
The Data Protection Officer
Forty-five to fifty integrations are catalogued by category — ten CRMs including Dynamics 365 and HubSpot, twenty ATS tools, phone systems and calendars — connected in one click; the REST API carries five endpoints under an OpenAPI 3.1 specification with a Swagger UI, a Zapier trigger delivers transcript, summary and scorecard to more than five thousand apps or a webhook, and an MCP server gives Claude, ChatGPT or Mistral read-only OAuth access to the archive on Business and Enterprise. CRM fields such as stage and next step are filled from the conversation from the Business plan, and custom integrations are built on Enterprise. 3 4 6 14 16 17
The IT Lead
Around fifty integrations across ten categories including a Microsoft Teams app and Zapier on Business, one-click HubSpot and Salesforce connections with fields auto-filled from Business, Dynamics 365 named, an MCP server on Business and Enterprise, and a documented REST API with an OpenAPI spec, a webhook trigger and native apps. The captured pages give different figures for the integration total (45 versus 50), the API reaches only five endpoints, and we found no public information on SharePoint or Confluence export or on recording rules per calendar. 3 4 6 14 16 17
The Skeptic
An OpenAPI 3.1 spec with a Swagger UI and five documented endpoints under a single API key, a Zapier New Report trigger with webhook payload, a read-only MCP server over OAuth, and HubSpot creating contacts and deals with the report as a note and field filling from the Business plan, alongside Dynamics 365 among ten CRMs — though the API, Teams app and MCP sit behind Business or Enterprise. We found no public information on rate limits, API versioning, or SharePoint, Confluence or Notion export by name. 3 6 17 16
Consent, participant rights & works council
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How this is scored
Whether every person in the meeting knows and can decide, and whether the tool can be introduced under German co-determination: a recording notice to all participants including external guests, consent or opt-out before the recording starts, a visible bot or a stated notice for botless capture, rules for when the assistant joins automatically, stopping and deleting a recording on request, per-person analytics (talk time, sentiment, engagement scores) off by default or switchable per organisation, material or a template for a works agreement (Betriebsvereinbarung, § 87 (1) no. 6 BetrVG), and support for a data protection impact assessment.
0 — Built to record people without their knowledge, or sells covert recording or individual performance scoring as a feature.
3 — A general privacy statement and a bot that appears in the participant list; notices to guests, opt-out, per-person analytics and works councils are basic or not described.
5 — A recording notice to participants by chat message, email or the bot's name, a way for a participant to stop the recording or opt out, admin rules for when the assistant joins, recordings deletable on request, and per-person analytics described with how to switch them off.
8 — Consent collected before recording starts for external participants, per-person analytics off by default or switchable per organisation, botless capture with its notice method documented, a works-council information pack or works-agreement template published, DPIA support, and the EU AI Act classification stated.
10 — Co-determination built into the product: every analytic and its granularity documented for the works council, consent and opt-out logged per participant, configuration changes logged, minimum group sizes for any team statistics, and references of works-council-approved rollouts published.
The Management Consultant
The Meeting Assistant joins visibly and sends a consent message, participants are automatically told the meeting is recorded, automatic email summaries to all participants can be switched off, sentiment analysis can be disabled per organisation, and a DPIA plus an EU AI Act qualification analysis are available on request. The help pages also state plainly that the Chrome extension and desktop app send no notification to other participants, with a recommendation to inform them regardless. We found no public information on consent collected before recording starts for external guests, on a participant's own opt-out, or on works-agreement material — the Betriebsvereinbarung I would have to negotiate from scratch. 5 11 18 19 21
The Sales Team Lead
The bot joins visibly as a participant and sends a consent message, participants are automatically told the meeting is recorded, and the default email summary to all participants can be switched off. But the captured support pages state that the Chrome extension and desktop app send no notification to other participants, and we found no public information on a participant opt-out, per-person analytics off by default, or a works-agreement template; the AI Act classification analysis is available on request and sentiment analysis can be disabled per organisation. 18 11 19 21 5
The Works Council Chair
The bot joins visibly and sends a consent message, the privacy policy says participants are automatically told a meeting is recorded, admin rules and a company bot govern when the assistant joins, recordings are deletable on request, sentiment analysis can be switched off for the whole organisation, and a trust centre holds an AI Act analysis and DPIA support. But the captured pages give different statements on notification: the support pages state the desktop app and the Chrome extension do not notify other participants, and invisible recording is sold as a paid plan feature; we found no public information on a participant actually opting out, on analytics being off by default, or on any works-agreement template for the Betriebsrat — and that last gap is what I would put on the table in the § 87 negotiation. 1 6 7 11 18 19 21
The Data Protection Officer
The meeting assistant joins visibly as a participant and sends a consent message, the privacy policy states participants are automatically told a meeting is recorded, sentiment analysis can be switched off for the organisation, and a DPIA path and an AI Act qualification analysis sit in the trust centre — but the support pages state that the Chrome extension and the desktop app send no notification to other participants, and invisible recording is marketed as a paid feature, which is precisely what our works council will object to. The captured pages give different statements on automatic notice; we found no public information on a mechanism for a participant to stop or opt out of a recording, on consent collected before recording for external guests, or on a works-agreement template. 6 11 18 19 21
The IT Lead
The bot path is transparent: it joins visibly, shows a banner, sends a consent message, participants are automatically told the meeting is recorded, sentiment analysis can be switched off per organisation, and an AI Act qualification analysis and DPIA support are available on request. But the captured support pages state that the Chrome Extension and the Desktop App do not automatically notify other participants, with only a recommendation to inform them, and I found no public information on a participant opt-out or on works-council or works-agreement material. 6 11 18 19 21
The Skeptic
The bot path is honest — the Meeting Assistant joins visibly, sends a consent message and participants are automatically told the meeting is recorded — but the captured help pages state that the Chrome extension and the desktop app do not notify other participants, while "invisible recording (no bot)" is sold as a paid plan feature and the Free plan shares the summary with all participants as a condition of unlimited recording. I found no public information on a participant opt-out or works-council material; sentiment analysis can be switched off organisation-wide, a DPIA is offered and an AI Act qualification analysis exists on request, which keeps this above the bottom. 18 6 11 19
Retention, AI training & administration
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How this is scored
What the employer can govern: retention periods and automatic deletion of recordings, transcripts and summaries, whether audio and video can be discarded after transcription, sharing defaults and link permissions, customer content excluded from model training by contract, the AI and transcription providers named with their region and their own retention, encryption, single sign-on (SAML), SCIM, roles and workspaces, admin policies on auto-recording and sharing, audit logs, export of the whole archive, and security certifications such as ISO 27001 and SOC 2.
0 — No administration and no deletion; every user decides alone and recordings are kept indefinitely.
3 — Users can delete their own recordings and a security page exists; retention policies, model training, SSO and audit logs are basic or not described.
5 — Retention settings per workspace, customer content excluded from model training, team workspaces with roles, single sign-on, admin control over sharing and auto-recording, encryption at rest and in transit, and ISO 27001 or SOC 2 stated.
8 — Automatic deletion by policy with audio discardable after transcription, the AI and transcription subprocessors named with region and zero retention, SAML with SCIM, granular roles, audit logs, legal hold or export of the full archive, and certifications with their scope published.
10 — Governance an auditor accepts: every retention, sharing and recording policy enforceable centrally and logged, models run on the vendor's own or the customer's infrastructure as an option, audit logs exportable to a SIEM, and the deletion of every copy, including at subprocessors, documented.
The Management Consultant
The promise I want in writing is there: recordings, transcripts, notes and summaries are never used to train Noota's or any third-party model on any plan including Free, and the AI providers are contractually bound to zero retention. Enterprise admins set retention from 1 day to 3 years, deleted meetings are erased from production and backups within 24 hours, a text-only mode keeps the transcript without audio, subprocessors are named with locations, encryption at rest and in transit is stated, and owner, admin and member roles with SAML on Enterprise sit alongside an ISO 27001 certificate, with SOC 2 Type II in progress. We found no public information on SCIM provisioning, legal hold, or an admin audit log of user actions beyond logged staff access. 6 7 8 11 21
The Sales Team Lead
Admins set retention from one day to three years, deleted meetings are erased within 24 hours, a text-only mode keeps transcripts without audio, and no plan trains models on customer content — that is what a Mittelstand security review asks for. Owner, admin and member roles, SSO with SAML and automatic provisioning on Enterprise, ISO 27001 certification and named subprocessors with quarterly access reviews are all documented; we found no public information on customer-facing audit logs or legal hold. 11 6 7 21 3
The Works Council Chair
Enterprise admins set retention from 1 day to 3 years, deleted meetings are erased from production and backups within 24 hours, a text-only mode keeps the transcript without audio or video, no plan trains on customer content, the AI and transcription providers are named with contractually bound zero retention, AES-256 and TLS encryption, owner/admin/member roles, SSO with SAML and automatic provisioning on Enterprise, company rules and ISO 27001 certification. We found no public information on legal hold, SCIM by that name, granular roles beyond three, or audit logs exportable to a SIEM. 6 7 11 19 20 21
The Data Protection Officer
Retention runs from one day to three years under Enterprise admins, deleted meetings are erased from production and backups within twenty-four hours, a text-only mode keeps the transcript without storing audio or video, and training on customer content is excluded contractually on every plan including Free, with the AI providers bound to zero retention; the subprocessors are named with their regions — Google Cloud and Scaleway for hosting, Gladia for transcription, Mistral for models, Bastion and Brevo in France, Recall in Europe — each listed per environment in the trust centre before signature, alongside AES-256 with keys in Google Cloud KMS, ISO 27001 and a published DPA. We found no public information on exporting audit logs to a SIEM or on a legal hold; SOC 2 Type II is in progress rather than certified. 7 11 21
The IT Lead
Retention is settable by Enterprise admins from one day to three years with purge from production and backups inside 24 hours, a text-only mode keeps transcripts without audio, no plan trains models on customer content, subprocessors are named with regions and contractual zero retention, ISO 27001 is stated, and SSO with SAML and automatic directory provisioning exists on Enterprise with owner, admin and member roles and company-wide rules. The only audit logging documented covers Noota staff access — we found no public information on customer-side admin audit logs — and SSO sits behind the Enterprise tier. 5 6 7 11 21
The Skeptic
No AI training on any plan including Free, AI providers contractually bound to zero retention, admin-set retention from 1 day to 3 years with deletion from production and backups inside 24 hours, a text-only mode that keeps no audio, three roles with SSO and SAML on Enterprise, and an ISO 27001 certificate plus pen-test reports in the trust center. We found no public information on SCIM by that name (directory auto-provisioning is stated), admin audit logs or legal hold, so I sit one step below the auditable anchor. 11 7 8 6
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where recordings, transcripts, summaries, voice profiles and account data are stored and processed, which language model and transcription providers read them and where, and who the other subprocessors are (hosting, email, support, analytics and payment tools). Independently sourced by the sovereignty pipeline. A conferencing platform outside Europe that the customer already uses is part of the meeting, not counted against the notetaker; where the notetaker stores and processes the conversation is.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (language models, transcription, email, support, payment) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors including the AI providers listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, with transcription and language models run in Europe by European operators, data export and deletion documented, and certifications published with their scope rather than implied.
The Management Consultant
The contracting entity is NOOTA SAS of Toulouse; the standard environment hosts on Google Cloud in Belgium and the Netherlands, with transcription by Gladia in Europe and frontier models reached only through Google Cloud Vertex AI in the EU, while the sovereign option runs on Scaleway in Paris and Bleu with Mistral and open-weight models in France and a supply chain the vendor states contains no US-controlled entity. Subprocessors with their locations (Brevo, Recall, Bastion, Scaleway, Mistral, Gladia, Google Cloud) and a data processing agreement are published in the trust center next to the ISO 27001 certificate. The standard environment's model gateway belongs to a US provider's EU region and the certificate's scope did not appear in the captured pages, which keeps this short of the top of the scale. 7 8 11 21
The Sales Team Lead
NOOTA SAS in Toulouse is the contracting entity, meeting content is hosted on Google Cloud in Belgium and the Netherlands with a sovereign option on Scaleway in Paris and Bleu, and the subprocessors — Gladia for transcription, Mistral, Brevo, Bastion, Recall — are listed with their locations. The standard environment reaches Claude, Gemini and Mistral only through Vertex AI in the EU under contractual zero retention, and the sovereign environment claims no US-controlled entity anywhere in the chain, which is a strong story for German buyers who reject transfers. 11 21 7 6
The Works Council Chair
The operator is a French company registered in Toulouse under French law, meeting data is hosted in the EU on Google Cloud in Belgium and the Netherlands or on Scaleway in Paris, and the subprocessors are listed per environment with locations (Gladia, Mistral, Brevo, Recall, Bastion Technologies, Google Cloud, Scaleway), with a data processing agreement in the trust centre and ISO 27001 stated. An Enterprise sovereign environment on Scaleway and Bleu runs Mistral and open-weight models hosted in France with no transfers outside the EU and no US-controlled entity in the chain; in the standard environment Claude and Gemini are reached only through a Vertex AI gateway in the EU, and the scope of the certifications is not shown. 7 10 11 21
The Data Protection Officer
The contracting entity is NOOTA SAS of Toulouse under French law; the standard environment hosts meetings on Google Cloud in Belgium and the Netherlands and reaches Claude, Gemini and Mistral only through Google Cloud Vertex AI in the EU, while the sovereign Enterprise option runs on Scaleway in Paris and the Bleu trusted cloud with Mistral and open-weight models hosted in France, stated to have no US-controlled entity anywhere in the chain and no transfer outside the EU. For our DORA files I would contract the sovereign environment, because the standard path still routes transcripts through US-headquartered model vendors under SCC or Data Privacy Framework safeguards. 7 11 21
The IT Lead
A French contracting entity in Toulouse, meeting data hosted on Google Cloud in Belgium and the Netherlands with Scaleway in Paris for the sovereign option, subprocessors named with their locations, a DPA in the trust center, ISO 27001, and a sovereign Enterprise environment on Scaleway and Bleu with Mistral and open-weight models in France where the chain contains no US-controlled entity. The default environment still reaches Anthropic Claude and Google Gemini through the Vertex AI gateway in the EU, so the fully European model chain is an Enterprise option rather than the standard run. 6 7 11 21
The Skeptic
A French contracting entity with a registration number, hosting named as Google Cloud Belgium and Netherlands with a sovereign option on Scaleway Paris and Bleu, transcription by Gladia in Europe, frontier models reached only through Vertex AI in the EU, seven subprocessors listed per environment with locations, a DPA in the trust center and ISO 27001. The standard chain still runs through US-owned Google and US model vendors; the fully European chain with no US-controlled entity is the Enterprise sovereign option, which is exactly what holds it at this level rather than the top. 11 7 21 8
Pricing transparency
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per seat and tier, what counts as a seat (every invited user, only recording users), transcription minutes or credits included, storage limits, which features (CRM integrations, API access, SSO, custom retention, EU hosting, AI credits) cost extra, the free tier and its limits, monthly versus annual billing, minimum seats and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with seats, minutes or features is unclear.
5 — Tiers are public with their seat price and main inclusions, but at least one commonly needed piece (SSO, CRM integration, API, custom retention, EU hosting, minute or credit limits) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule (seats, minutes, credits, storage), add-ons priced, what counts as a seat stated, overage handling stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given team size and meeting volume, with every add-on, overage and support fee and the cancellation and data-return terms published.
The Management Consultant
Every tier is public with its inclusions — Free, Pro at "19 /month per user, billed annually", Business at "39 /month per user, billed annually", Enterprise custom from 50+ seats — plus monthly AI credits per user (50, 100, 500), storage by plan, and priced add-ons ("Add-on €5" for local numbers in 30+ countries, "Add-on €99" for the recruitment module); the terms state prices are quoted in euros and include all duties and taxes. We found no public information on what an AI credit buys, on what happens when credits run out, or on a minimum term. For a twelve-person partnership the base cost is computable from the pricing page alone; the credit mechanic is the open risk. 6 10
The Sales Team Lead
Every tier is public with its per-user price in euros including duties and taxes — Free at 0, Pro at 19 per user per month billed annually against 29 monthly, Business at 39 against 49, Enterprise custom from 50 seats — plus priced add-ons, storage and monthly AI credits per plan, and billing and cancellation terms in the terms of service. What I still cannot compute for my team is the cost when AI credits run out and what exactly counts as a seat, since the pricing page lists unlimited seats in the teamspace on all plans. 6 10
The Works Council Chair
Four tiers carry public per-user prices — Free at €0, Pro at €19 per user per month billed annually (€29 monthly), Business at €39 (€49 monthly), Enterprise custom from 50 seats — plus monthly AI credits per user by tier, storage limits by plan, priced add-ons (local numbers at €5, the recruitment module at €99 per user per month), euro prices inclusive of duties and taxes, and stated no-refund terms on customer cancellation. We found no public information on what exactly counts as a seat when a teamspace has unlimited seats, on overage handling once credits run out, or on minimum term and cancellation mechanics. 6 10
The Data Protection Officer
Free, Pro at €19/month per user billed annually (€29 monthly, −34%) and Business at €39/month per user billed annually (€49 monthly, −20%) are published with monthly AI credits per user, storage per tier, and add-ons priced at €5 for local numbers and €99 per user per month for the recruitment module; prices are quoted in euros and stated to include all duties and taxes. Enterprise — where SSO, sovereign hosting and custom retention live — is custom-priced at fifty-plus seats, and we found no public information on overage handling for AI credits or on what counts as a seat beyond unlimited teamspace seats. 6 10
The IT Lead
All self-serve tiers are public with monthly and annual per-user prices (Free at 0; Pro at 19 per user per month billed annually, 29 monthly, minus 34 percent; Business at 39 per user per month billed annually, 49 monthly, minus 20 percent), monthly AI credits per user, storage per plan, priced add-ons such as local numbers at €5 and the recruitment module at €99 per user per month, and terms stating prices in euros including duties and taxes. What an AI credit buys and overage handling are not published, and at four hundred seats the buyer lands in the custom-priced Enterprise tier with a 50-seat minimum. 6 10
The Skeptic
Free, Pro at "19 /month per user, billed annually" and Business at "39 49 −20% /month per user, billed annually" are public, with monthly and annual figures, AI credits and storage per tier, two add-ons priced in euros, prices stated to include all duties and taxes, and no refund on customer cancellation documented. What a credit overage costs, and what counts as a seat when every tier shows "Seats in teamspace Unlimited" but billing is per user, are not documented, and Enterprise is custom. 6 10
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined ⚠ unverified | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined ⚠ unverified | — | uncited Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Noota
Is Noota European?
Yes. whats-best.ai classifies Noota as EU-Made.
Where does Noota store data?
The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Europe as hosting location, per the vendor’s page captured 5 Nov 2026.
Does Noota have a free plan?
Yes. Noota has a free plan, per the vendor’s page captured 5 Nov 2026.
What are the best alternatives to Noota?
As of 6 Nov 2026, the panel rates MeetGeek (3.5/5), Jamie (3.5/5) and Fellow (3.5/5) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is MeetGeek (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Noota alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Hosting location, Hosting options, Legal entity. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 33 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 20 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 12 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 9 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (21)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.noota.io Checked 5 Nov 2026 Details →
- 2 Features page (AI notetaker) www.noota.io Checked 5 Nov 2026 Details →
- 3 Features page (API and webhooks) www.noota.io Checked 5 Nov 2026 Details →
- 4 Integrations page www.noota.io Checked 5 Nov 2026 Details →
- 5 Features page (enterprise) www.noota.io Checked 5 Nov 2026 Details →
- 6 Pricing page www.noota.io Checked 5 Nov 2026 Details →
- 7 Security / trust page www.noota.io Checked 5 Nov 2026 Details →
- 8 Trust center trust.noota.io Checked 5 Nov 2026 Details →
- 9 About page www.noota.io Checked 5 Nov 2026 Details →
- 10 Terms of service www.noota.io Checked 5 Nov 2026 Details →
- 11 Privacy policy (names the operating company) www.noota.io Checked 5 Nov 2026 Details →
- 12 Recording, transcription & languages — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
- 13 Recording, transcription & languages — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
- 14 Summaries, action items & meeting knowledge — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
- 15 Summaries, action items & meeting knowledge — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
- 16 Integrations, API & workflow — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
- 17 Integrations, API & workflow — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
- 18 Consent, participant rights & works council — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
- 19 Consent, participant rights & works council — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
- 20 Retention, AI training & administration — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
- 21 Retention, AI training & administration — found from sitemap www.noota.io Checked 5 Nov 2026 Details →