AI Meeting Assistants & Notetakers

Noota

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by NOOTA SAS · www.noota.io

An AI-assisted analysis of public evidence — not a hands-on test.

Every score, rationale and verdict on this page is AI-generated. Every claim cites the source it was read from. Nothing here is a human star review — and no score can be bought. How scores are made →

Method and versions

The Management Consultant v1.0 · The Sales Team Lead v1.0 · The Works Council Chair v1.0 · The Data Protection Officer v1.0 · The IT Lead v1.0 · The Skeptic v1.0 · rubric v1 · evaluated 6 Nov 2026

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Markdown

[![Noota: AI-assisted analysis on whats-best.ai](https://whats-best.ai/badge/meeting-assistants/noota.svg)](https://whats-best.ai/software/meeting-assistants/noota)

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Noota at a glance

Vendor: NOOTA SAS
Headquarters: Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting: Default not stated; pages mention Europe source, captured 5 Nov 2026
Free plan: Yes, per the vendor’s own page source, captured 5 Nov 2026
Panel verdict: The AI panel rates Noota 3.5/5, the mean of 6 judges. Noota, an AI meeting assistant from NOOTA SAS of Toulouse, records, transcribes and summarises meetings, calls and emails. how scores are made
As of: Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Noota alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Management Consultant

Weighted verdict

Partner at a twelve-person management consultancy in Munich with six client calls a day, half in German, half in English, and workshops in the client's meeting room. Writes the minutes at night and wants that to stop. Wants accurate German transcripts with the right names, minutes by meeting type with decisions and action items, capture of in-person workshops without a laptop on the table, and a promise in writing that client conversations train nobody's model.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Management Consultant

Panel median The Management Consultant This judge’s scores over the panel median. Each label opens its reasoning below.

Scores per criterion, in stars out of 5
Criterion	Panel median	The Management Consultant
Recording, transcription & languages	3.5 of 5	3.5 of 5
Summaries, action items & meeting knowledge	3.5 of 5	3.5 of 5
Integrations, API & workflow	3.5 of 5	3.5 of 5
Consent, participant rights & works council	2.5 of 5	3 of 5
Retention, AI training & administration	3.5 of 5	3.5 of 5
European sovereignty	4 of 5	4 of 5
Pricing transparency	3.5 of 5	3.5 of 5

Recording, transcription & languages

How this is scored

How the conversation gets in and how faithfully it is written down: a bot that joins Zoom, Microsoft Teams, Google Meet and Webex, botless capture from a desktop or mobile app, in-person meetings and phone calls, file upload, live transcription, speaker identification and names, the languages supported with German stated, meetings that switch language, custom vocabulary for names and jargon, timestamps linked to the recording, and editing of the transcript.

0 — Does not record or transcribe meetings; a note template or agenda tool without capture.

3 — A bot that joins one or two conferencing tools and produces a transcript; languages, speaker names, in-person capture and accuracy are basic or not described.

5 — A bot for Zoom, Teams and Google Meet, a desktop or mobile app for in-person meetings, file upload, speaker identification, German among the supported languages, timestamps linked to the recording, and an editable transcript.

8 — Botless capture documented next to the bot, Webex and phone or dialer calls, live transcription, mixed-language meetings handled, custom vocabulary, speaker names learned across meetings, and the transcription engine or its accuracy per language stated.

10 — Capture a regulated team relies on: every channel above with accuracy published per language and method, dialects and specialist vocabulary documented, on-device or customer-hosted transcription as an option, and how errors are corrected and fed back stated.

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The Management Consultant

The captured pages document a bot for Google Meet, Teams, Zoom and Webex alongside quiet botless capture from desktop and mobile apps, in-person and phone recording, live transcription from the Pro plan, German among 50-plus languages with the speaker named per line, and company vocabulary for names and jargon; transcription is performed by Gladia in Europe. We found no public information on mixed German-English meetings, on speaker names learned across meetings, or on accuracy per language. For my workshop rooms this covers laptop-free capture; how faithfully it writes down German client names stays open. 2 5 11 12 14

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Summaries, action items & meeting knowledge

How this is scored

What the tool makes of the transcript: summaries and minutes by meeting type with editable templates, decisions and action items with owners and due dates, summaries in the meeting's language or a chosen one, follow-up emails, clips and highlights, search across all meetings, questions answered over the archive with citations back to the transcript passage, shared team folders or channels, and the minutes exported to Word, PDF or a wiki.

0 — No summaries of any kind; only the raw transcript or recording.

3 — One generic summary per meeting; templates, action items, search across meetings and citations are basic or not described.

5 — Summaries with templates per meeting type, action items and decisions extracted, the summary language selectable with German available, search across meetings, questions answered over one or several meetings, and sharing or export of the minutes.

8 — Custom templates per team, action items with owners pushed to task tools, answers that cite and link the transcript passage they rest on, topic or keyword tracking across meetings, team libraries with permissions, and the AI models used for summaries named.

10 — Meeting knowledge a company can audit: every generated statement traceable to its source passage, hallucination handling and human review documented, summary quality by language stated, and the archive queryable through an API or MCP server with the same permissions as in the app.

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The Management Consultant

Minutes by meeting type are genuinely covered — a template library for sales discovery, hiring interviews, board and weekly meetings, custom templates from the Business plan, action items with an owner, a ready follow-up email, clips of key moments, export to PDF, Word and TXT, and Ask Noota answering across meetings and citing the conversations it used; the models behind the reports (Claude, Gemini, Mistral) are named. We found no public information on selecting the summary language or on team libraries with permissions. That solves my evenings structurally; whether I can get German minutes out of an English call is not shown. 2 6 14 15

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Integrations, API & workflow

How this is scored

How the notes reach the place where work happens: calendar connection with rules for which meetings are recorded, CRM fields filled from the call (HubSpot, Salesforce, Pipedrive, Microsoft Dynamics), project and task tools, Slack and Microsoft Teams channels, Notion, Confluence and SharePoint, Zapier, Make or n8n, a documented REST API and webhooks, an MCP server for AI assistants, and browser extensions and native apps.

0 — No integrations and no export; the notes stay in the app.

3 — A calendar connection and an email or Slack summary; CRM, API and task tools are basic or not described.

5 — Google and Microsoft calendars, a native CRM integration (HubSpot or Salesforce), Slack or Teams, a task or wiki tool, Zapier or Make, and a documented API or webhooks.

8 — CRM field mapping per meeting type, several CRMs including Microsoft Dynamics or Pipedrive, a full REST API with webhooks and reference documentation, an MCP server, SharePoint or Confluence export, and recording rules per calendar or meeting type.

10 — An integration layer a company builds on: every object reachable by API with rate limits and versioning stated, granular OAuth scopes, data residency kept across integrations, and the integrations administered centrally with logs.

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The Management Consultant

Calendar with Gmail and Outlook sync on all plans, native connectors for HubSpot, Salesforce and Dynamics 365 among the CRM set, phone systems such as 3CX and Aircall, a documented REST API with an OpenAPI 3.1 spec and Swagger UI over recordings, transcripts, reports and deletion, Zapier with a webhook path, and MCP for Claude and other assistants on Business and Enterprise; from Business, CRM fields such as stage and next step are filled from the conversation for review. We found no public information on SharePoint or Confluence export or on API rate limits. The minutes would reach our CRM without anyone copying them by hand. 3 6 14 16 17

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Consent, participant rights & works council

How this is scored

Whether every person in the meeting knows and can decide, and whether the tool can be introduced under German co-determination: a recording notice to all participants including external guests, consent or opt-out before the recording starts, a visible bot or a stated notice for botless capture, rules for when the assistant joins automatically, stopping and deleting a recording on request, per-person analytics (talk time, sentiment, engagement scores) off by default or switchable per organisation, material or a template for a works agreement (Betriebsvereinbarung, § 87 (1) no. 6 BetrVG), and support for a data protection impact assessment.

0 — Built to record people without their knowledge, or sells covert recording or individual performance scoring as a feature.

3 — A general privacy statement and a bot that appears in the participant list; notices to guests, opt-out, per-person analytics and works councils are basic or not described.

5 — A recording notice to participants by chat message, email or the bot's name, a way for a participant to stop the recording or opt out, admin rules for when the assistant joins, recordings deletable on request, and per-person analytics described with how to switch them off.

8 — Consent collected before recording starts for external participants, per-person analytics off by default or switchable per organisation, botless capture with its notice method documented, a works-council information pack or works-agreement template published, DPIA support, and the EU AI Act classification stated.

10 — Co-determination built into the product: every analytic and its granularity documented for the works council, consent and opt-out logged per participant, configuration changes logged, minimum group sizes for any team statistics, and references of works-council-approved rollouts published.

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The Management Consultant

The Meeting Assistant joins visibly and sends a consent message, participants are automatically told the meeting is recorded, automatic email summaries to all participants can be switched off, sentiment analysis can be disabled per organisation, and a DPIA plus an EU AI Act qualification analysis are available on request. The help pages also state plainly that the Chrome extension and desktop app send no notification to other participants, with a recommendation to inform them regardless. We found no public information on consent collected before recording starts for external guests, on a participant's own opt-out, or on works-agreement material — the Betriebsvereinbarung I would have to negotiate from scratch. 5 11 18 19 21

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Retention, AI training & administration

How this is scored

What the employer can govern: retention periods and automatic deletion of recordings, transcripts and summaries, whether audio and video can be discarded after transcription, sharing defaults and link permissions, customer content excluded from model training by contract, the AI and transcription providers named with their region and their own retention, encryption, single sign-on (SAML), SCIM, roles and workspaces, admin policies on auto-recording and sharing, audit logs, export of the whole archive, and security certifications such as ISO 27001 and SOC 2.

0 — No administration and no deletion; every user decides alone and recordings are kept indefinitely.

3 — Users can delete their own recordings and a security page exists; retention policies, model training, SSO and audit logs are basic or not described.

5 — Retention settings per workspace, customer content excluded from model training, team workspaces with roles, single sign-on, admin control over sharing and auto-recording, encryption at rest and in transit, and ISO 27001 or SOC 2 stated.

8 — Automatic deletion by policy with audio discardable after transcription, the AI and transcription subprocessors named with region and zero retention, SAML with SCIM, granular roles, audit logs, legal hold or export of the full archive, and certifications with their scope published.

10 — Governance an auditor accepts: every retention, sharing and recording policy enforceable centrally and logged, models run on the vendor's own or the customer's infrastructure as an option, audit logs exportable to a SIEM, and the deletion of every copy, including at subprocessors, documented.

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The Management Consultant

The promise I want in writing is there: recordings, transcripts, notes and summaries are never used to train Noota's or any third-party model on any plan including Free, and the AI providers are contractually bound to zero retention. Enterprise admins set retention from 1 day to 3 years, deleted meetings are erased from production and backups within 24 hours, a text-only mode keeps the transcript without audio, subprocessors are named with locations, encryption at rest and in transit is stated, and owner, admin and member roles with SAML on Enterprise sit alongside an ISO 27001 certificate, with SOC 2 Type II in progress. We found no public information on SCIM provisioning, legal hold, or an admin audit log of user actions beyond logged staff access. 6 7 8 11 21

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where recordings, transcripts, summaries, voice profiles and account data are stored and processed, which language model and transcription providers read them and where, and who the other subprocessors are (hosting, email, support, analytics and payment tools). Independently sourced by the sovereignty pipeline. A conferencing platform outside Europe that the customer already uses is part of the meeting, not counted against the notetaker; where the notetaker stores and processes the conversation is.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (language models, transcription, email, support, payment) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors including the AI providers listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, with transcription and language models run in Europe by European operators, data export and deletion documented, and certifications published with their scope rather than implied.

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The Management Consultant

The contracting entity is NOOTA SAS of Toulouse; the standard environment hosts on Google Cloud in Belgium and the Netherlands, with transcription by Gladia in Europe and frontier models reached only through Google Cloud Vertex AI in the EU, while the sovereign option runs on Scaleway in Paris and Bleu with Mistral and open-weight models in France and a supply chain the vendor states contains no US-controlled entity. Subprocessors with their locations (Brevo, Recall, Bastion, Scaleway, Mistral, Gladia, Google Cloud) and a data processing agreement are published in the trust center next to the ISO 27001 certificate. The standard environment's model gateway belongs to a US provider's EU region and the certificate's scope did not appear in the captured pages, which keeps this short of the top of the scale. 7 8 11 21

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per seat and tier, what counts as a seat (every invited user, only recording users), transcription minutes or credits included, storage limits, which features (CRM integrations, API access, SSO, custom retention, EU hosting, AI credits) cost extra, the free tier and its limits, monthly versus annual billing, minimum seats and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with seats, minutes or features is unclear.

5 — Tiers are public with their seat price and main inclusions, but at least one commonly needed piece (SSO, CRM integration, API, custom retention, EU hosting, minute or credit limits) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule (seats, minutes, credits, storage), add-ons priced, what counts as a seat stated, overage handling stated, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given team size and meeting volume, with every add-on, overage and support fee and the cancellation and data-return terms published.

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The Management Consultant

Every tier is public with its inclusions — Free, Pro at "19 /month per user, billed annually", Business at "39 /month per user, billed annually", Enterprise custom from 50+ seats — plus monthly AI credits per user (50, 100, 500), storage by plan, and priced add-ons ("Add-on €5" for local numbers in 30+ countries, "Add-on €99" for the recruitment module); the terms state prices are quoted in euros and include all duties and taxes. We found no public information on what an AI credit buys, on what happens when credits run out, or on a minimum term. For a twelve-person partnership the base cost is computable from the pricing page alone; the credit mechanic is the open risk. 6 10

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Legal entity	Not determined ⚠ unverified	—	uncited Report an error
Hosting location	Not determined ⚠ unverified	—	uncited Report an error
Hosting options	Not determined ⚠ unverified	—	uncited Report an error
Open source	Not determined	—	uncited Report an error
Data processing agreement	Not determined ⚠ unverified	—	uncited Report an error
Transfer impact assessment	Not determined	—	uncited Report an error

Questions about Noota

Is Noota European?

Yes. whats-best.ai classifies Noota as EU-Made.

Where does Noota store data?

The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Europe as hosting location, per the vendor’s page captured 5 Nov 2026.

Does Noota have a free plan?

Yes. Noota has a free plan, per the vendor’s page captured 5 Nov 2026.

What are the best alternatives to Noota?

As of 6 Nov 2026, the panel rates MeetGeek (3.5/5), Jamie (3.5/5) and Fellow (3.5/5) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is MeetGeek (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Noota alternatives.

Where this could be wrong

Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
Weak sourcing — Data processing agreement, Hosting location, Hosting options, Legal entity. Not confirmed on the vendor’s own pages as captured.
AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

33 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
20 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
12 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
9 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
5 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
5 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
4 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us

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Sources (21)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

1 Vendor homepage www.noota.io Checked 5 Nov 2026 Details →
2 Features page (AI notetaker) www.noota.io Checked 5 Nov 2026 Details →
3 Features page (API and webhooks) www.noota.io Checked 5 Nov 2026 Details →
4 Integrations page www.noota.io Checked 5 Nov 2026 Details →
5 Features page (enterprise) www.noota.io Checked 5 Nov 2026 Details →
6 Pricing page www.noota.io Checked 5 Nov 2026 Details →
7 Security / trust page www.noota.io Checked 5 Nov 2026 Details →
8 Trust center trust.noota.io Checked 5 Nov 2026 Details →
9 About page www.noota.io Checked 5 Nov 2026 Details →
10 Terms of service www.noota.io Checked 5 Nov 2026 Details →
11 Privacy policy (names the operating company) www.noota.io Checked 5 Nov 2026 Details →
12 Recording, transcription & languages — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
13 Recording, transcription & languages — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
14 Summaries, action items & meeting knowledge — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
15 Summaries, action items & meeting knowledge — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
16 Integrations, API & workflow — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
17 Integrations, API & workflow — found from sitemap www.noota.io Checked 5 Nov 2026 Details →
18 Consent, participant rights & works council — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
19 Consent, participant rights & works council — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
20 Retention, AI training & administration — found from sitemap support.noota.io Checked 5 Nov 2026 Details →
21 Retention, AI training & administration — found from sitemap www.noota.io Checked 5 Nov 2026 Details →