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Project Management & Collaboration

Vikunja

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 2 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Vikunja (open source) · vikunja.io

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Read this page as one judge. Each weighs the same scores by what they care about.

The Bootstrapper

Weighted verdict

Pays with their own card. Optimizes for price/value at 3 seats and at 30, a usable free tier, and a price page that answers instead of qualifying. Rejects hidden seat minimums and "contact sales".

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Bootstrapper

Collaboration depth

How this is scored

How much real multi-person project work the tool carries: shared planning, assignments, dependencies, workload, comments, guest access.

0 — A personal task list; a second user has no defined place in it.

3 — Tasks can be shared and assigned, but planning stays per-person — no shared timeline, workload or dependency view.

5 — Solid shared projects with assignments, comments and at least one team-level planning view; gaps appear in cross-project or capacity planning.

8 — Team-level planning is first-class: cross-project views, workload/capacity, dependencies, guest or client access with sane permissions.

10 — Handles the full span from two freelancers to a structured department in one model — planning, capacity, permissions and client involvement all without workarounds.

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The Bootstrapper

Sharing with a single user, a team, or a link share, plus comments, assignees, and eleven relation types that automatically set their opposites (blocking/blocked-by) alongside a Gantt view gives real dependency-level team planning, and saved filters act as cross-project views. The captured pages show no workload or capacity planning, which is what would carry a 3-seat team into a 30-seat department without workarounds. 1 6 12

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Reporting

How this is scored

Whether the tool can answer questions about the work: progress, time, budgets, utilization — and export the answer.

0 — No reporting beyond looking at the board.

3 — Fixed per-project status views only; nothing aggregates across projects and nothing exports cleanly.

5 — Useful standard reports (progress, tracked time) with basic filters and CSV export, but limited customization and no budget/utilization depth.

8 — Configurable cross-project reporting incl. time, budgets and utilization, with dashboards and reliable exports.

10 — Reporting is a product in itself: custom report builder, scheduled delivery, API access to every metric the UI shows.

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The Bootstrapper

What is evidenced is task-level visibility — a dashboard of upcoming and recent work, a saved-filter home screen, and an Upcoming view with date-range, overdue and no-date controls — not reporting in the business sense. We found no public information on time tracking, budgets, utilization or scheduled reports, and the only exports shown are Copy as Markdown and a general file export. 7 12

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Integrations

How this is scored

How well the tool connects to the rest of the stack: native integrations, calendar/comms hooks, API and webhooks, import/export paths.

0 — A closed box — no API, no integrations, CSV out if anything.

3 — A handful of marquee integrations, no public API or an API that covers a fraction of the product.

5 — The common set (calendar, Slack/Teams, file storage) plus a documented public API; automation platforms partially covered.

8 — Broad native catalogue, well-documented API and webhooks, first-class automation-platform support and real import paths from competitors.

10 — Ecosystem-grade: everything in 8 plus the tool is itself extensible (apps/plugins, AI/MCP surfaces) and exit via API export is complete.

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The Bootstrapper

The webhook surface is unusually well documented — sixteen project events and three user events, HMAC-SHA256 signing, API tokens and an API to manage webhooks — plus importers from Todoist, Trello, Microsoft To-Do, Planka, TickTick, WeKan and CSV, custom migrators, CalDAV, and MCP for AI clients. We found no public information on native Slack, Teams or file-storage integrations or on automation platforms, which is what keeps it out of the broad-catalogue band. 9 11 12

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Onboarding effort

How this is scored

Time and friction from signup to first real value for a small team, without paid services.

0 — No self-serve path — onboarding starts with a sales call and an implementation project.

3 — Self-serve exists but the first project requires configuration a newcomer cannot judge yet (workflows, custom fields, permissions) before anything works.

5 — A team gets a first project running within a day; trial requires payment details or key steps live behind docs.

8 — Signup to working project inside an hour: guided setup, sensible defaults, templates, trial without payment details.

10 — Minutes to value even for non-tool-people, importers pull existing work in, and the tool teaches its own advanced features as the team grows into them.

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The Bootstrapper

The migration path is genuinely fast — OAuth import from Todoist, Trello or Microsoft To-Do advertised as taking minutes, a file-import fallback for everything else, and Quick Add Magic so a newcomer types "Buy groceries tomorrow!3" and gets a task with a due date and priority. We found no public information on trial length, whether cloud signup asks for payment details, or project templates, so I stop short of the top band. 2 11 12

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European sovereignty

How this is scored

Where the company and the data actually sit: legal entity, ownership control, data residency, and subprocessor exposure to non-EU jurisdictions.

0 — Non-European vendor, data on US infrastructure under US law, no DPA worth the name.

3 — DPA and GDPR language present, but hosting defaults to the US or ownership sits outside Europe — compliance paperwork over substance.

5 — EU data residency is available and contractually fixed, but the vendor or its controlling owner is non-European, or core subprocessors put data within CLOUD Act reach.

8 — European company under European control with EU-resident data and a public DPA; remaining exposure is limited to identifiable subprocessors (e.g. a US hyperscaler's EU region) and is documented.

10 — European company, European control, EU-only data residency on European infrastructure, subprocessor list free of extraterritorial reach — verifiable, not asserted.

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The Bootstrapper

A German imprint — Konrad Langenberg Software, Lübeck, with a VAT ID — and all of Vikunja Cloud hosted at Hetzner in Germany and Finland under an ISO/IEC 27001 certification is the substance I want, and AGPL source plus "Run Vikunja on your own infrastructure" is the ultimate escape hatch. It stops short of full marks because we found no public data processing agreement, and only the hosting provider is named — no disclosure of who processes payment, email or support data. 1 2 4 5

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Support & documentation

How this is scored

Whether a stuck user gets unstuck: docs quality, support channels and their availability per plan, and the health of the learning surface.

0 — No docs beyond marketing pages; support is a contact form that may answer.

3 — Docs exist but are thin or stale; support on entry plans is effectively email-only with slow turnaround.

5 — Searchable help center covering the core product; chat or email support on all plans with reasonable response times.

8 — Deep, current docs incl. onboarding guides and templates; fast chat support not gated to top tiers; visible changelog.

10 — Docs, academy, community and support so good they are a reason to buy; SLAs published, support quality independent of plan.

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The Bootstrapper

The help center covers roughly twenty topics with real depth — relation types, webhook payload formats and signing, migration edge cases like SSRF settings — and the technical documentation covers server setup, API details and development guides, all free. Beyond that, support is email, and SLAs, priority support and direct developer access sit in enterprise packages with no published response times; we found no public information on chat support or a visible changelog. 12 13

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Can a buyer determine the real, payable cost of the tool for their team before talking to anyone?

0 — No public pricing at all — every number sits behind "contact sales".

3 — Some tiers are public, but a deciding factor (seat minimums, mandatory add-ons, billing-period surcharge, tax treatment) only surfaces at checkout or in fine print.

5 — Self-serve tiers are publicly priced and the billing-period difference is stated, but the headline number still needs qualifying — e.g. annual-only headline, taxes excluded without saying so, or an opaque enterprise tier doing real work.

8 — Every self-serve tier is fully priced with billing periods and tax treatment plain on the page; only genuinely custom enterprise work lacks a number.

10 — Every tier including enterprise has a public price or published price formula, and the headline number is the number on the invoice.

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The Bootstrapper

We found no public pricing information on the captured pages — no per-seat number for Vikunja Cloud, nothing on a free tier's limits, and enterprise support packages offered with no figures. The only cost I can verify from these pages is the AGPLv3 license itself, which makes the self-hosted path free software on infrastructure I pay for; for the hosted service a card-carrying buyer has nothing to go on. 1 2 13

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European sovereignty — proven facts

2 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined ⚠ unverified — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 5 Report an error
Subprocessors EU only ⚠ unverified 2/2 pts 5 Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (13)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage vikunja.io Checked 15 Sep 2026 Details →
  2. 2 Hosted cloud vikunja.cloud Checked 15 Sep 2026 Details →
  3. 3 Privacy policy vikunja.io Checked 15 Sep 2026 Details →
  4. 4 Imprint vikunja.io Checked 15 Sep 2026 Details →
  5. 5 Security / trust page vikunja.io Checked 30 Sep 2026 Details →
  6. 6 Collaboration depth — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  7. 7 Reporting — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  8. 8 Integrations — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  9. 9 Integrations — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  10. 10 Onboarding effort — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  11. 11 Onboarding effort — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  12. 12 Support & documentation — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  13. 13 Support & documentation — found from sitemap vikunja.io Checked 1 Oct 2026 Details →