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Project Management & Collaboration

Vikunja

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 2 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Vikunja (open source) · vikunja.io

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Read this page as one judge. Each weighs the same scores by what they care about.

The Enterprise Architect

Weighted verdict

Buys for two hundred seats and answers for it later. Optimizes for SSO/SCIM, permissions, audit trails, certifications and a clean exit. Rejects anything that cannot survive procurement.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Enterprise Architect

Collaboration depth

How this is scored

How much real multi-person project work the tool carries: shared planning, assignments, dependencies, workload, comments, guest access.

0 — A personal task list; a second user has no defined place in it.

3 — Tasks can be shared and assigned, but planning stays per-person — no shared timeline, workload or dependency view.

5 — Solid shared projects with assignments, comments and at least one team-level planning view; gaps appear in cross-project or capacity planning.

8 — Team-level planning is first-class: cross-project views, workload/capacity, dependencies, guest or client access with sane permissions.

10 — Handles the full span from two freelancers to a structured department in one model — planning, capacity, permissions and client involvement all without workarounds.

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The Enterprise Architect

Real multi-person work is evidenced: sharing with users, teams and link shares, assignees, comments, and eleven relation types including blocking and blocked-by, with a Gantt view for a shared timeline. Cross-project visibility runs through personal saved filters rather than a team planning surface, and we found no public information on workload or capacity views, which is what I would need before putting two hundred seats on it. 1 6 7 12

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Reporting

How this is scored

Whether the tool can answer questions about the work: progress, time, budgets, utilization — and export the answer.

0 — No reporting beyond looking at the board.

3 — Fixed per-project status views only; nothing aggregates across projects and nothing exports cleanly.

5 — Useful standard reports (progress, tracked time) with basic filters and CSV export, but limited customization and no budget/utilization depth.

8 — Configurable cross-project reporting incl. time, budgets and utilization, with dashboards and reliable exports.

10 — Reporting is a product in itself: custom report builder, scheduled delivery, API access to every metric the UI shows.

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The Enterprise Architect

The dashboard aggregates upcoming and overdue work across all projects with custom saved filters, and output stops at copy-as-markdown. We found no public information on time tracking, budgets, utilization, or any exportable report format, so this cannot yet answer management questions about the work. 7 12

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Integrations

How this is scored

How well the tool connects to the rest of the stack: native integrations, calendar/comms hooks, API and webhooks, import/export paths.

0 — A closed box — no API, no integrations, CSV out if anything.

3 — A handful of marquee integrations, no public API or an API that covers a fraction of the product.

5 — The common set (calendar, Slack/Teams, file storage) plus a documented public API; automation platforms partially covered.

8 — Broad native catalogue, well-documented API and webhooks, first-class automation-platform support and real import paths from competitors.

10 — Ecosystem-grade: everything in 8 plus the tool is itself extensible (apps/plugins, AI/MCP surfaces) and exit via API export is complete.

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The Enterprise Architect

Webhooks are genuinely documented — nineteen events, HMAC-SHA256 signing, API tokens and an API reference — alongside MCP for AI clients, CalDAV, and importers from Todoist, Trello, Microsoft To Do, Planka, TickTick and WeKan with custom migrators supported. We found no public information on Slack, Teams or file-storage integrations, or automation-platform coverage, which caps this below the broad-catalogue tier. 9 11 12

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Onboarding effort

How this is scored

Time and friction from signup to first real value for a small team, without paid services.

0 — No self-serve path — onboarding starts with a sales call and an implementation project.

3 — Self-serve exists but the first project requires configuration a newcomer cannot judge yet (workflows, custom fields, permissions) before anything works.

5 — A team gets a first project running within a day; trial requires payment details or key steps live behind docs.

8 — Signup to working project inside an hour: guided setup, sensible defaults, templates, trial without payment details.

10 — Minutes to value even for non-tool-people, importers pull existing work in, and the tool teaches its own advanced features as the team grows into them.

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The Enterprise Architect

Quick Add Magic, sensible defaults such as a default project, and importers that pull existing Todoist or Trello work in minutes point to fast first value on the hosted path. The migration tooling demands environment configuration a newcomer cannot yet judge — a public URL setting for OAuth, SSRF rules for LAN imports — and can run for hours on large accounts, and we found no public information on trial terms or whether signup asks for payment details. 2 7 11

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European sovereignty

How this is scored

Where the company and the data actually sit: legal entity, ownership control, data residency, and subprocessor exposure to non-EU jurisdictions.

0 — Non-European vendor, data on US infrastructure under US law, no DPA worth the name.

3 — DPA and GDPR language present, but hosting defaults to the US or ownership sits outside Europe — compliance paperwork over substance.

5 — EU data residency is available and contractually fixed, but the vendor or its controlling owner is non-European, or core subprocessors put data within CLOUD Act reach.

8 — European company under European control with EU-resident data and a public DPA; remaining exposure is limited to identifiable subprocessors (e.g. a US hyperscaler's EU region) and is documented.

10 — European company, European control, EU-only data residency on European infrastructure, subprocessor list free of extraterritorial reach — verifiable, not asserted.

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The Enterprise Architect

The imprint shows a German entity with a German VAT ID, the code is AGPL, and the cloud runs on Hetzner in Germany and Finland in ISO 27001-certified data centers — substance, not paperwork, with self-hosting as a clean exit. For procurement I still need a public data processing agreement, confirmation of ownership control and disclosure of non-hosting subprocessors such as email or payment processing, and we found no public information on any of the three. 2 4 5

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Support & documentation

How this is scored

Whether a stuck user gets unstuck: docs quality, support channels and their availability per plan, and the health of the learning surface.

0 — No docs beyond marketing pages; support is a contact form that may answer.

3 — Docs exist but are thin or stale; support on entry plans is effectively email-only with slow turnaround.

5 — Searchable help center covering the core product; chat or email support on all plans with reasonable response times.

8 — Deep, current docs incl. onboarding guides and templates; fast chat support not gated to top tiers; visible changelog.

10 — Docs, academy, community and support so good they are a reason to buy; SLAs published, support quality independent of plan.

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The Enterprise Architect

The help center covers the core product from tasks and sharing to webhooks and permissions, technical documentation covers server setup and API details, and consulting, training, migration assistance and enterprise packages with SLAs and priority support are offered over email. We found no public information on chat support, published response times or a visible changelog, so I cannot verify the SLA terms an enterprise purchase would rest on. 12 13

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Can a buyer determine the real, payable cost of the tool for their team before talking to anyone?

0 — No public pricing at all — every number sits behind "contact sales".

3 — Some tiers are public, but a deciding factor (seat minimums, mandatory add-ons, billing-period surcharge, tax treatment) only surfaces at checkout or in fine print.

5 — Self-serve tiers are publicly priced and the billing-period difference is stated, but the headline number still needs qualifying — e.g. annual-only headline, taxes excluded without saying so, or an opaque enterprise tier doing real work.

8 — Every self-serve tier is fully priced with billing periods and tax treatment plain on the page; only genuinely custom enterprise work lacks a number.

10 — Every tier including enterprise has a public price or published price formula, and the headline number is the number on the invoice.

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The Enterprise Architect

We found no public information on prices for the hosted cloud tiers or the enterprise support packages; the captured monetization is sponsorship channels and an invitation to email about enterprise support. Self-hosted costs are governed by the AGPL license, which is transparent, but I cannot budget two hundred seats from the captured pages. 2 13

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European sovereignty — proven facts

2 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined ⚠ unverified — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 5 Report an error
Subprocessors EU only ⚠ unverified 2/2 pts 5 Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (13)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage vikunja.io Checked 15 Sep 2026 Details →
  2. 2 Hosted cloud vikunja.cloud Checked 15 Sep 2026 Details →
  3. 3 Privacy policy vikunja.io Checked 15 Sep 2026 Details →
  4. 4 Imprint vikunja.io Checked 15 Sep 2026 Details →
  5. 5 Security / trust page vikunja.io Checked 30 Sep 2026 Details →
  6. 6 Collaboration depth — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  7. 7 Reporting — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  8. 8 Integrations — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  9. 9 Integrations — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  10. 10 Onboarding effort — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  11. 11 Onboarding effort — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  12. 12 Support & documentation — found from sitemap vikunja.io Checked 1 Oct 2026 Details →
  13. 13 Support & documentation — found from sitemap vikunja.io Checked 1 Oct 2026 Details →