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Time Tracking & Attendance

Clockify

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by CAKE.com Inc. · clockify.me

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Read this page as one judge. Each weighs the same scores by what they care about.

The Operations Lead

Weighted verdict

Runs a 200-person operation with office, workshop and field staff, and has to record all of them since the BAG ruling. Wants capture that fits each of those groups and a roster that reflects reality. Unmoved by a beautiful desktop timer that half the workforce cannot use.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Operations Lead

Capture in the real workplace

How this is scored

How time actually gets recorded across the workforces a buyer has — desk staff, field and site crews, shift and deskless workers — and what happens when the network is not there.

0 — One browser timer and nothing else; anyone away from a desk records nothing.

3 — Web plus a mobile app, but no offline capture, no shared terminal, and corrections are an admin task rather than a workflow.

5 — Web, mobile and at least one shared capture point (kiosk, terminal or badge), with offline capture that syncs, and a correction workflow with approval.

8 — Several capture paths including hardware terminals or badge readers, reliable offline handling, GPS or geofenced check-in where the vendor states its limits, and bulk correction with an audit trail of who changed what.

10 — Capture fits the workforce rather than the reverse: desk, deskless, field and shift models all first-class, offline as a designed state rather than a failure mode, and every correction attributable, reasoned and reversible.

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The Operations Lead

We can put a timer on every desk, a phone in every van and a kiosk in the workshop — desktop, web, mobile and kiosk apps are all documented, with offline tracking that syncs on reconnect and GPS plus kiosk photo capture on the top paid tier. Corrections are stated as "you can always go back and edit your time records" alongside timesheet approval, but we found no public information on geofenced check-in with stated limits, hardware terminals or badge readers, or an audit trail attributing each correction to a person on the plans most of my workforce would sit on. 1 1 2 3 4

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Working-time law & audit record

How this is scored

Whether the record satisfies the German recording duty (BAG 2022, § 3 ArbSchG) and the ArbZG rules around it — breaks, maximum hours, rest periods, retention — and whether it survives being inspected.

0 — Hours are summed and nothing else; no break handling, no limits, no retention statement.

3 — Break deduction exists but is a flat rule; no daily maximum or rest-period checks, and no stated retention period.

5 — Configurable break rules, warnings on the 8/10-hour daily maximum and the 11-hour rest period, and per-employee reports covering the recording duty.

8 — The ArbZG rules are modelled rather than approximated: break and rest enforcement with documented exceptions, overtime and time-account rules, the two-year retention handled by the system, and an export built for an inspection.

10 — The vendor treats the record as evidence: tamper-evident entries with full change history, retention and deletion executed per statute, documented handling of on-call, standby and travel time, and published guidance mapping features to the ArbZG sections they serve.

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The Operations Lead

The attendance report shows start time, end time, break and work time per person per day with configurable daily, weekly and monthly overtime against a set capacity, which covers the minimum the recording duty asks for. Beyond that the pages are silent: we found no public information on warnings for the eight- or ten-hour daily maximum, the eleven-hour rest period, a stated retention period, or tamper-evident change history outside an enterprise-tier audit log. 2 5 6

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Absence & shift planning

How this is scored

Vacation, sickness and the shift or duty roster — the half of attendance that decides whether the time data means anything.

0 — No absence handling; vacation lives in a separate calendar or spreadsheet.

3 — Vacation requests with approval, but entitlement is manual, carry-over is not handled and there is no rostering.

5 — Automatic entitlement and carry-over, sickness recording, an absence calendar, and basic shift planning with availability.

8 — Public-holiday calendars per location, pro-rata entitlement, substitution and swap workflows, shift templates with qualification and rest-period checks, and coverage warnings before publication.

10 — Planning and recording are one system: rosters that respect statutory rest and the works agreement, absence that reflows the plan automatically, and forecast-versus-actual reporting a team lead can act on.

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The Operations Lead

Vacation, sick leave and half-day policies come with approval routing to admins, team managers or named members, balance and accrual tracking, a shared PTO calendar and overtime converted into time off — that handles the absence half for my office and workshop crews. Scheduling is stated as "schedule work, assignments, and shifts" with forecasting on the paid tiers, but we found no public information on holiday calendars per location, carry-over of vacation entitlement, or substitution and swap workflows. 1 2 6 7 8

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Project, cost-centre & billing

How this is scored

Whether recorded time can carry the allocation an agency, workshop or professional-services firm needs — project, task, cost centre, billable status — through to an invoice or a client report.

0 — Attendance only; no project, task or cost-centre dimension at all.

3 — A free-text note or a single project field, with no rates, no billable flag and no per-project reporting.

5 — Projects and tasks with a billable flag and per-project reports, plus a rate per person or per project.

8 — Multi-level structure (client, project, task, cost centre), rate cards by person, role and project, budget tracking with warnings, and an invoice-ready export.

10 — Time becomes revenue without re-entry: approval before billing, rate rules that survive a rate change mid-project, client-facing reports, and a maintained handoff into named accounting or invoicing systems.

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The Operations Lead

Projects and tasks carry a billable flag, task rates, budgets and a full invoicing module that imports only uninvoiced billable time and expenses, groups them by client, project, user or date, and exports invoices as PDF, CSV or Excel — my workshop's recorded time becomes an invoice without re-entry. We found no public information on cost centres, budget warnings, or how rates behave when a rate changes mid-project, which is what keeps this short of the top band for a professional-services buyer. 2 4 9 10 12 10

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Payroll handoff

How this is scored

How the recorded month reaches payroll — DATEV, Lohn und Gehalt, an in-house system or the tax adviser — and how much of it is automated rather than retyped.

0 — No payroll path stated; the month leaves as a spreadsheet someone retypes.

3 — Generic CSV said to be usable for payroll, with no named system, no defined format and no handling of surcharges.

5 — A named payroll integration or a documented export format for at least one major system, covering hours, absences and overtime.

8 — Vendor-maintained integration with a named provider, covering night, Sunday and holiday surcharges, time accounts and mid-month changes, with a lock step before transmission.

10 — Payroll is designed for, not exported to: several named systems maintained, an auditable approval and lock, retro handling for corrections after the close, and the tax adviser given their own scoped access.

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The Operations Lead

The only named payroll path is the QuickBooks Payroll add-on at $6.99 per month for the whole workspace, sending user name, date, project, duration, description and billable rate to QuickBooks Online from a Standard plan or higher. For a German payroll that is thin — the sent fields stop at plain hours, and we found no public information on DATEV or any local payroll system, night, Sunday and holiday surcharges, or a lock step before transmission. 5 12

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European sovereignty

How this is scored

Where the data lives, who the contracting entity is, who the subprocessors are, and whether that is documented rather than assumed. Independently sourced by the sovereignty pipeline; scored here as this buyer weighs it.

0 — Non-EU vendor and contracting entity, hosting region unstated or non-EU, subprocessors not named.

3 — EU hosting offered as an option, but the contracting entity is non-EU or the subprocessor list is absent.

5 — EU hosting as standard and an EU contracting entity, but the subprocessor chain includes non-EU providers without an explained safeguard.

8 — EU or DACH hosting with a named data-centre provider, EU contracting entity, full subprocessor list published, and any non-EU processing named with its legal basis.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor in the EU, data-centre certification published, and an on-premises or private-cloud option for buyers who need it.

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The Operations Lead

The contracting entity named on the pages is CAKE.com Inc., a US company, and we found no public information on where the data is hosted, who the subprocessors are, or any data-centre certification — for a system holding every employee's daily hours, that is not something I can put in front of my works council. The one pointer is a "Data region" option on the Pro tier, which suggests hosting location can be chosen, but the captured pages do not name the regions or any safeguard behind them. 2 5

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual invoice for their headcount — including terminals, modules and minimums — from public pages alone.

0 — No public prices at all; every tier is a sales conversation.

3 — A per-user headline exists, but hardware, modules or a minimum seat count are unpriced or unmentioned.

5 — Per-user prices public for the main tiers with the billing period stated, but at least one commonly needed piece (terminal hardware, planning module, payroll export) sits in an unpriced bundle.

8 — Every tier and module priced publicly with per-user maths, billing period, minimum term and VAT treatment stated; only genuinely custom work lacks a number.

10 — Complete price computability: a calculator or table producing the annual invoice for a given headcount and module selection, including hardware, setup and renewal terms.

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The Operations Lead

All five tiers carry a public per-seat price with the billing period spelled out — free up to five users, Basic at €3.99 per seat per month billed annually or €4.99 monthly, through to Enterprise at €11.99 or €14.99 — and the QuickBooks add-on is a stated $6.99 per month for the whole workspace. What I still cannot compute from public pages is the kiosk limited-user fee, which is described only as a separate fee, along with VAT treatment and the minimum contract term. 2 7 12

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (12)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage clockify.me Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 30 Aug 2026, 30 Aug 2026 Details →
  2. 2 Pricing clockify.me Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 11 Sep 2026, 30 Aug 2026 Details →
  3. 3 Capture in the real workplace — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  4. 4 Capture in the real workplace — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  5. 5 Working-time law & audit record — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  6. 6 Working-time law & audit record — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  7. 7 Absence & shift planning — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  8. 8 Absence & shift planning — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  9. 9 Project, cost-centre & billing — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  10. 10 Project, cost-centre & billing — found from sitemap clockify.me Checked 5 Oct 2026 +1 earlier capture: 1 Oct 2026 Details →
  11. 11 Payroll handoff — found from sitemap clockify.me Checked 5 Oct 2026 Details →
  12. 12 Payroll handoff — found from sitemap clockify.me Checked 5 Oct 2026 Details →