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Workflow Management

Frends

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Frends Technology Oy · frends.com

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Frends: AI-assisted analysis on whats-best.ai Frends: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Frends at a glance

Vendor
Frends Technology Oy
Headquarters
Not stated on the vendor’s pages as of 13 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 13 Oct 2026
Free plan
Not stated on the vendor’s pages as of 13 Oct 2026
Panel verdict
The AI panel rates Frends 2.5/5, the mean of 6 judges. Frends, a hybrid integration and process automation platform from Frends Technology Oy, scores highest as an integration engine: integrations and connectors at 7-8 and hosting and portability clustered at 7, resting on self-hosted agents, an outbound-only agent connection requiring no inbound firewall ports, an on-premises control plane and an air-gapped deployment with zero public-internet connection. how scores are made
As of
Vendor pages captured 1 Oct 2026 to 13 Oct 2026; evaluated by the panel 15 Oct 2026. all sources

Frends alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Data Protection Officer

Weighted verdict

Reads every workflow as a chain of transfers. Asks where the execution log keeps its copy of the payload and for how long, which subprocessors and AI model providers a step sends data to, whether payloads can be masked, and what the approval trail records about employees before the works council asks.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Data Protection Officer

Panel median The Data Protection Officer This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Data Protection Officer
Process design, forms & approvals 2 of 5 1 of 5
Connectors, API & on-premise reach 3.5 of 5 3.5 of 5
Execution, error handling & monitoring 2.5 of 5 2 of 5
Governance, credentials & audit trail 3 of 5 3 of 5
Hosting options & portability 3.5 of 5 3.5 of 5
European sovereignty 2 of 5 2.5 of 5
Pricing transparency 1 of 5 1.5 of 5

Process design, forms & approvals

How this is scored

Modelling the process people take part in: a visual designer or BPMN, forms, approval steps with roles and substitutes, deadlines and escalation, and versioning of a process that is already running — judged on whether a business owner can change a process without breaking the instances in flight.

0 — Linear trigger-action chains only; no human steps, no forms and no statement on approvals or roles.

3 — A visual builder with branching and a simple approval step, but approvers are named individuals rather than roles, there are no deadlines or escalation, and changing a process has no versioning.

5 — A visual designer with conditions and parallel paths, built-in forms, approval steps assigned to roles or groups, deadlines with reminders, and versions of a process kept with the running instances on their original version.

8 — BPMN 2.0 modelling or an equivalent documented notation, substitutes and escalation chains, multi-stage approvals with four-eyes rules, forms in German with validation and file upload, a task inbox for participants, and a test or simulation mode before publishing.

10 — The process is a governed asset: version history with diff and rollback, migration of running instances to a new version documented, process analytics on cycle time and bottlenecks per step, and the design documented well enough that a business team can maintain it without the vendor.

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The Data Protection Officer

The captured pages document a strong flow designer — BPMN 2.0, conditions, loops, subprocess calls, branching and per-process error scopes — but I read every workflow as a chain of human transfers too, and here we found no public information on forms, approval steps with roles or substitutes, deadlines, escalation or a task inbox for participants. An approval trail that records no approval steps is of little use when the works council asks what the platform knows about employees. 5 9 8

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Connectors, API & on-premise reach

How this is scored

Reaching the systems a European company actually runs: maintained connectors judged by name rather than count, a generic HTTP and webhook step, custom connectors, and a way to reach systems behind the firewall without opening it.

0 — No connectors beyond email, and no API or webhook step.

3 — A large connector count on a logo wall, with no statement of which actions each supports or who maintains them, and no generic HTTP step.

5 — Named connectors with their triggers and actions documented, including Microsoft 365 and at least one ERP or accounting system common in DACH (e.g. SAP, DATEV, Microsoft Dynamics), a generic HTTP/REST step, inbound webhooks, and a documented API to start and query workflows.

8 — Custom connectors buildable from an OpenAPI description or code, an on-premise agent or self-hosted runner reaching internal databases and file shares, SOAP and database steps, OAuth handled per connection, and connector maintenance ownership (vendor, partner or community) stated.

10 — Integration is engineered: a versioned public API with a deprecation policy, connector changelogs, rate limits per connector published, event-driven triggers rather than polling where the source allows it, and the vendor maintaining the German-market connectors (DATEV, SAP, ELO or d.velop) itself.

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The Data Protection Officer

Named connectors come with named systems (Salesforce, SAP, Microsoft Dynamics, Oracle for EDI-to-ERP), the protocols list covers HTTP, FTP, SFTP, AMQP and GraphQL, custom tasks are open source in C# via NuGet, and the on-premises agent reaches internal databases with outbound-only connectivity so no inbound firewall port is opened. We found no public information on DATEV or other German-market connectors maintained by the vendor, on SOAP or direct database steps, on OAuth handling per connection, or on per-connector rate limits and changelogs. 6 1 7 13

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Execution, error handling & monitoring

How this is scored

What happens when a step fails at 3 a.m.: retries, error paths, alerting, an execution history someone can search, limits on runtime and throughput, and a status page that admits incidents.

0 — Nothing stated about failed runs; an error stops the workflow silently.

3 — Failed runs are marked and an email is sent, but retries are manual, execution history is short or undocumented, and runtime and throughput limits are unstated.

5 — Automatic retries with configurable back-off, an error path or error workflow, a searchable execution log with input and output per step, failure alerts by email or chat, and runtime, payload and rate limits documented.

8 — Replay of a failed run from the failing step, idempotency guidance, queueing and concurrency controls, execution history retention stated per plan, monitoring exportable to the customer's own tools, and a public status page with incident history and an uptime commitment.

10 — Operations are designed for production: an SLA with service credits, horizontal scaling or high-availability setup documented for self-hosted installs, dead-letter handling, end-to-end tracing across workflows, and post-incident reports published.

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The Data Protection Officer

Error handling is genuinely architected: a catch scope per process, an error subprocess that takes over unhandled errors for alerting, archiving or database writes, environment-level monitoring rules for volume anomalies with email alerts, and process instances showing success, duration and per-element values depending on logging settings — with agents continuing to run if the user interface is down. But for the 3 a.m. question we found no public information on automatic retries with back-off, replay of a failed run from the failing step, execution-history retention per plan, or a public status page with incident history. 8 9 12

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Governance, credentials & audit trail

How this is scored

Keeping automation from becoming shadow IT: roles and permissions, SSO, where connection credentials are stored, separate environments with controlled publishing, an audit trail of changes and approvals, and what the execution log retains of the payload. An approval record is also a record of employees' behaviour, so what the trail captures matters to a works council.

0 — Single-user accounts or one shared login; no roles, no audit log and no statement on credential storage.

3 — Admin and member roles and shared team folders, but credentials are visible to anyone who can edit a workflow, there is no audit log, and execution payloads are kept without a stated period.

5 — Role-based permissions per workflow or folder, SSO via SAML or OIDC, credentials stored encrypted and usable without being revealed, an audit log of workflow changes, and the retention period of execution data stated.

8 — Separate development, test and production environments with a publishing approval, SCIM provisioning, external secret stores supported, payload redaction or log-off per workflow, configurable execution data retention, and the audit trail exportable — with the fields it records about users described.

10 — Governance a works council and an auditor can both sign off: field-level masking of personal data in logs, delegated administration per department, a central inventory of every workflow and connection with its owner, certifications published (ISO 27001 or SOC 2), and documentation of what the platform records about individual users.

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The Data Protection Officer

This is the strongest area: role-based access with allow and deny rules scoped by process tag and environment, and an audit trail recording username, action, UTC timestamp and affected resources for deployments, modifications, activation changes, role changes and user management — exportable as JSON via the platform API, with retention stated at a 60-day default and configuration changes kept until explicitly deleted, which is exactly what a works council will ask the trail to show. Secrets live in an encrypted variable system, but we found no public information on SSO via SAML or OIDC, SCIM provisioning, external secret stores, or field-level masking of payload data — and per-element values appear in instance logs depending on logging settings, with no stated retention period for those execution payload copies. 10 11 7 9

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Hosting options & portability

How this is scored

Where the engine runs and whether the workflows can leave: cloud regions, self-hosted or on-premise editions, the licence of the engine, and export of workflow definitions in a format another tool or a later version can read.

0 — Cloud-only with no stated region, and no export of workflow definitions.

3 — Cloud-only with a region named, and an export that produces a proprietary file only the same product can import.

5 — An EU cloud region selectable, workflow definitions exportable as documented JSON or BPMN 2.0, and an API to read definitions and execution history for backup.

8 — A self-hosted or on-premise edition with its system requirements documented, workflow definitions versionable in Git, the engine's licence published, and a documented migration path between cloud and self-hosted in both directions.

10 — The customer owns its automation: an open-source or source-available engine, definitions in an open standard executable elsewhere, air-gapped installation supported, and a stated exit process that hands back definitions, credentials metadata and execution history in documented formats.

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The Data Protection Officer

Self-hosted agents on Windows, Linux and containers, a full on-premises control plane, an air-gapped deployment with zero connection to the public internet, and cloud hosting stated as exclusively within the EU with geography selectable by tier give the customer real control over where execution and its payload copies live. On leaving, however, the export claim is stated without a documented format, and we found no public information on Git versioning of definitions or an exit process handing back definitions, credential metadata and execution history — with the on-premises edition delivered as machine-executable object code without access to source code, so the engine is not one the customer can take elsewhere. 7 12 13 4 2

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European sovereignty

How this is scored

Who the contracting entity is, where workflows execute and where execution logs with their payload copies are stored, and who the subprocessors are — including the AI model providers behind any AI steps. Independently sourced by the sovereignty pipeline. A self-hosted edition counts only for the data that actually stays on the customer's servers.

0 — Non-EU vendor and contracting entity, execution location unstated, and subprocessors unnamed.

3 — An EU region offered as an option while the contracting entity is non-EU, or the subprocessor list is absent, or AI steps send data to model providers of unstated location.

5 — EU execution and log storage as standard and an EU contracting entity, but parts of the chain — AI steps, support access, telemetry — are non-EU without an explained safeguard.

8 — EU execution on named infrastructure, EU contracting entity, subprocessor list published with locations including AI providers, a DPA covering execution payloads, and a self-hosted option that sends no workflow data to the vendor.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, AI steps runnable on European or self-hosted models, certification published, and a self-hosted edition that works without any call home.

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The Data Protection Officer

The cloud platform is stated to be hosted exclusively within the EU with personal information stored and processed in Ireland, and the air-gapped edition with local AI models keeps execution data in the customer's own network — but the privacy policy then reserves processing "where we or our partners, affiliates and third-party providers maintain facilities", which is a transfer reservation I cannot map. The AI tasks on offer are Google services with no stated location, agents and audit-log backups run on Azure infrastructure, and we found no public information on a published subprocessor list, on the contracting entity's jurisdiction from the vendor's own captured pages, or on a data-processing agreement covering execution payloads. 7 3 6 10 12

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Pricing transparency

How this is scored

Whether a buyer can compute the monthly cost of their own processes from public pages alone: what the billing unit is (task, operation, execution, run, user or flow) and what counts as one, the allowance per tier, overage prices, and the cost of premium connectors, self-hosting, environments and AI steps.

0 — No public prices at all; every tier is a sales conversation.

3 — A starting price exists, but the billing unit is undefined or what counts as one task or execution is unstated — the invoice is unknowable.

5 — Tier prices public with the billing unit defined and the monthly allowance given, but at least one commonly needed piece (overage, premium connectors, extra environments, self-hosted licence, AI steps) is unpriced.

8 — Every tier priced publicly with its unit, allowance and limits, overage priced per unit, premium connector and add-on prices listed, self-hosted licensing stated, minimum term and VAT treatment given.

10 — Complete price computability: the monthly cost derivable for a given number of workflows, runs and steps per run, with a published calculator or worked examples, every add-on and overage on a public page, and the effect of loops and retries on the count explained.

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The Data Protection Officer

The billing units are defined publicly and better than most: an execution is one complete run of a process or API call with sub-processes not counted separately, processes are counted monthly outside the development agent group and can decrease, and exceeding the limit is soft rather than blocking. But we found no public information on tier prices, monthly allowances, overage rates, AI-credit prices or a self-hosting licence cost, so the monthly invoice for a buyer's own processes is not computable from the captured pages. 2

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Questions about Frends

Is Frends European?

Yes. whats-best.ai classifies Frends as EU-Made.

Where does Frends store data?

Not stated on the vendor’s pages as of 13 Oct 2026.

Does Frends have a free plan?

Not stated on the vendor’s pages as of 13 Oct 2026.

What are the best alternatives to Frends?

As of 15 Oct 2026, the panel rates Tray.ai (3/5), n8n (3/5) and Camunda (2.5/5) highest among the other 16 Workflow Management products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is n8n (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Frends alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (13)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage frends.com Checked 13 Oct 2026 Details →
  2. 2 Pricing page frends.com Checked 13 Oct 2026 Details →
  3. 3 Privacy policy frends.com Checked 13 Oct 2026 +1 earlier capture: 1 Oct 2026 Details →
  4. 4 Terms of service frends.com Checked 13 Oct 2026 +1 earlier capture: 1 Oct 2026 Details →
  5. 5 Process design, forms & approvals — found from sitemap frends.com Checked 13 Oct 2026 Details →
  6. 6 Connectors, API & on-premise reach — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  7. 7 Connectors, API & on-premise reach — found from sitemap frends.com Checked 13 Oct 2026 Details →
  8. 8 Execution, error handling & monitoring — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  9. 9 Execution, error handling & monitoring — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  10. 10 Governance, credentials & audit trail — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  11. 11 Governance, credentials & audit trail — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  12. 12 Hosting options & portability — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →
  13. 13 Hosting options & portability — found from sitemap docs.frends.com Checked 13 Oct 2026 Details →