Papershift vs TimeTac

Papershift

App, browser and a tablet-based terminal for shared clock-in are all evidenced, offline use with cloud sync is claimed, and employees can view and edit their own times while managers approve them — that covers my office, workshop and field crews. We found no public information on dedicated hardware terminals or badge readers, on bulk corrections, or on the stated limits of the GPS geofencing, so it stays one step below the top of the scale.

TimeTac

This is the part that matters to me: web, mobile apps, and three generations of RFID/fingerprint terminals from €29.90 a month, so the office, the workshop wall and the field crews all have a path. Mobile capture works offline and can stamp GPS/NFC position, and staff can correct their own bookings with or without supervisor approval. I hold it under an 8 because the evidence says nothing about bulk correction, no audit trail of who changed what, and no stated limits on the GPS locating.

Papershift

Per-employee break rules, revision-safe documentation of start, end and breaks, and the vendor's own statement of the 2022 Federal Labour Court recording duty give me a record I can put in front of an inspector. We found no public information on warnings at the eight or ten-hour daily maximum, on eleven-hour rest-period checks, or on a defined retention period for the time records.

TimeTac

The vendor claims the record fulfils the BAG/EuGH recording duty and captures breaks 'rechtssicher', and there are configurable working-time models with target hours and surcharge rates plus automatic time accounts. But since the BAG ruling I need more than claims: nothing here evidences warnings on the 8/10-hour maximum or the 11-hour rest period, and there is no retention statement anywhere in the evidence. Absence of those checks and of any inspection-ready export keeps this between the flat-rule and configurable anchors.

Papershift

Entitlement, remaining leave and carry-over are calculated automatically, sick days and vacation bans are handled, and absences feed directly into a duty roster that can auto-fill and auto-adjust — planning and recording behave as one system. We found no public information on pro-rata entitlement, substitution or swap workflows, or rest-period checks when building shift templates.

TimeTac

Leave is well covered: vacation, time-off-in-lieu and sickness recording, automatic balance calculation, carry-over or expiry, international public-holiday templates, deputy forwarding and iCal sync. But there is not one word about shift or duty rostering, no templates, no rest checks on the plan, no coverage warnings — and with 200 people across workshop and field, the roster is half my attendance reality. That gap caps it below the anchor that includes basic shift planning.

Papershift

Recorded time can carry an assignment to employee, order or customer, plus tags and notes, with custom reports available, and an hourly wage sits in the employee profile for payroll. We found no public information on a billable flag, cost centres, budget tracking or an invoice-ready export, so for client-facing billing the package is thinner than for attendance.

TimeTac

Project and order times can be booked with access rights, real-time status and meaningful project reports, also from the mobile app. What the evidence never shows is money: no billable flag, no rate per person or project (the 'Zuschlagssätze' are overtime surcharges, not billing rates), no cost centres, no budget tracking and no invoice-ready export. It sits between the note-only and the billable-flag anchors — recording yes, revenue no.

Papershift

DATEV and LODAS exports with a flexible payroll period, payroll generation automated at a chosen cutoff, night, Sunday and holiday surcharges modelled, and a warning indicator when times change after the payroll was created — that is close to a maintained handoff, with retro awareness. We found no public information on a lock step before transmission or on scoped access for the tax adviser.

TimeTac

There is a genuine, vendor-stated DATEV interface: time data goes 'direkt und sicher' to DATEV without manual export or Excel workarounds, GDPR-conform, with digital payslips. That satisfies the named-integration anchor. I cannot go higher because the evidence never says the interface carries night/Sunday/holiday surcharges or time-account balances, and there is no lock or approval step before transmission — for a 200-head payroll, that silence matters.

Papershift

The imprint shows a German GmbH with a Mannheim commercial-register entry and a German VAT ID, EU hosting is stated on the pricing page, and a subprocessor annex to the data-processing agreement is offered as a download. We found no public information naming the data-centre or hosting provider, and the subprocessor list is an annex download rather than a published page, so I cannot see the chain before contracting.

TimeTac

TimeTac GmbH is an Austrian entity with a Graz register court and VAT number, ISO 27001 certified, hosting exclusively in EU data centres with the main server in Germany. That is a comfortable DACH setup for my HR data. What keeps it off the top anchors: the data-centre operator is never named, the subprocessor list is entirely absent, and ownership is unknown — I cannot verify the chain, only the flag.

Papershift

The three tiers carry public monthly and annual prices, a base fee of 39,00 € per month quoted as plus VAT, and payroll at €4 per employee and month on monthly payment; the project pages advertise from 3,50 € per employee and month, and it is not clear from the pages how the two figures combine. We found no public prices for the marketplace add-ons and no stated minimum term, so the real annual invoice still needs a conversation.

TimeTac

The pricing page does per-user, per-product maths with a monthly total, states net prices, and prices the hardware terminals openly (€29.90–€49.90 per month) with support and mobile apps included. Onboarding and the API are 'price on request', which I can live with as custom work. What stops a clean 8: no minimum term or contract period is stated anywhere in the evidence, so the real annual invoice is computable only down to the renewal terms.