Data use, training & retention
How this is scored
What happens to prompts, uploaded files, connected data and outputs: whether any of it trains a model (the vendor's or a model provider's), how long it is kept and where logs live, whether zero-retention is available, and whether a data processing agreement covers it.
0 — No statement on training or retention; the privacy policy is a website policy that does not cover the product.
3 — A general statement that business data is "not used for training", with no word on retention, on the model providers behind the product or on logs.
5 — Business data excluded from training by contract, retention periods stated for chats and files, and a DPA offered to business customers.
8 — No-training commitments stated for the vendor and every model provider it routes to, retention configurable by the admin (including deletion of chat history), zero-data-retention terms with the model providers named, and abuse-monitoring retention described.
10 — Data use fully accounted for: training, retention, logging and abuse monitoring stated per model provider, customer-controlled retention and deletion with an audit trail, outputs and connected data treated as customer data in the DPA, and an independent audit (SOC 2, ISO 27001 or ISO 42001) covering the product.
The Data Protection Officer
Training exclusion is stated for the vendor and, through a documented Microsoft opt-out agreement with abuse monitoring disabled, for the model provider itself; retention is published per service — prompts and answers held with deletion on request, thirty days after termination by default, ten years for audit logs — and a data processing addendum plus SOC 2 Type 2 and ISO 27001/9001/42001 audits cover the product. The captured pages give different figures for default retention (ten years after the last transaction on the privacy page versus thirty days after termination in the security documentation), and deletion runs through an email request confirmed by email rather than an admin-controlled audit trail, which keeps it just short of the top level. 3 5 6 7