Desk Booking & Hybrid Workplace
Tribeloo
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Tribeloo SA/NV · www.tribeloo.com
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Tribeloo at a glance
- Vendor
- Tribeloo SA/NV
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Default not stated; pages mention the EU source, captured 5 Nov 2026
- Free plan
- Not stated on the vendor’s pages as of 5 Nov 2026
- Starting price
- “Starter € 3.00 Resource / month” (vendor’s words) source, captured 5 Nov 2026
- Panel verdict
- The AI panel rates Tribeloo 2.5/5, the mean of 6 judges. Tribeloo is desk, meeting-room and parking booking software priced per resource, and the bench's scores favour its operational core: check-in and rules and booking and floor plans, each scored 6 to 7, with QR, NFC, room-screen and e-mail check-in, auto-cancel of unclaimed reservations, neighbourhoods and per-site rules documented. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Tribeloo is desk, meeting-room and parking booking software priced per resource, and the bench's scores favour its operational core: check-in and rules and booking and floor plans, each scored 6 to 7, with QR, NFC, room-screen and e-mail check-in, auto-cancel of unclaimed reservations, neighbourhoods and per-site rules documented. Its weakest area is hybrid coordination, where scores sit at 4: the 'Who is Around' view, adjacent-desk booking and e-mail invites show who is in, but we found no public information on a weekly planner, team office days or a planner inside Microsoft Teams or Slack. Occupancy analytics scored 3 to 4 on booking-derived reports. Sovereignty drew the widest spread, 4 to 6, with no flagged disagreement: EU hosting is stated, the contracting entity is Tribeloo nv in Heverlee, Belgium, but subprocessors appear by purpose only and no security certification is claimed. Pricing transparency scored 5 to 6 on the published tiers — Starter € 3.00, Pro € 3.75, Premium € 4.00 Resource / month — with no public information on setup fees, hardware prices or VAT. Persona-weighted totals ran 5.1 to 5.5.
Speaks for it
- Desks, meeting rooms and parking book on drag-and-drop floor plans with neighbourhoods, assigned desks and custom resource types such as lockers and company cars
- Check-in runs by QR code, NFC tag, room screen or e-mail with automatic cancellation of unclaimed reservations on a configurable timer
- Single sign-on with Microsoft Entra ID, Okta or Google and SCIM provisioning for Azure AD and Okta have public setup guides
- Tiers are published on one unit — Starter € 3.00, Pro € 3.75 and Premium € 4.00 Resource / month — with yearly and monthly billing and a 14-day free trial
- EU hosting is stated, a data processing agreement is published, and the contracting entity is named as Tribeloo nv in Heverlee, Belgium
Held against it
- Meeting-room calendar integration forwards to Outlook one way only and cannot read from the room calendar
- Occupancy reports are booking-derived, with no public information on exports, no-show rates or retention settings
- Subprocessors are named only by purpose — CRM hosting, payments, support chat, analytics — with no providers, locations or claimed security certification
- Hybrid coordination offers presence and adjacent-desk booking but no documented weekly planner or team office-day planning
- No public information on a REST API, webhooks, HR-system sync, audit logs or badge integration
Best for
- You need desks, meeting rooms and parking booked on one floor plan with enforceable no-show handling across several sites
- Your IT team runs Microsoft Entra ID, Okta or Google and values publicly documented SSO and SCIM setup
- You want per-resource subscription prices visible on one unit before contacting sales
- You administer multiple sites and need per-site booking rules and user-group rights
Avoid if
- You rely on reading meeting-room availability live from Outlook resource calendars — the documented integration forwards bookings one way and cannot read from the room calendar
- You need booked-versus-checked-in figures or exports to justify a real-estate decision — the documented reports are booking-derived
- Your goal is joint planning of team office days — the documented features answer who is in today, not when teams plan to come in
- Your procurement must review named subprocessors before signature — the published policy lists them by purpose only
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 3.5 of 5 |
| Check-in, auto-release & booking rules | 3.5 of 5 |
| Hybrid work coordination | 2 of 5 |
| Occupancy analytics & employee privacy | 2 of 5 |
| Integrations, identity & administration | 2.5 of 5 |
| European sovereignty | 2.5 of 5 |
| Pricing transparency | 2.5 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, meeting rooms and parking sit on floor plans I can build with drag and drop (or the vendor builds the map from a plan I send), with neighbourhoods per team, fixed desks alongside shared ones, custom resource types such as lockers and company cars, room displays for ad-hoc booking, and booking buttons on the web, mobile and the Outlook add-in. It falls short of the top level because meeting-room bookings forward to an Outlook resource calendar one way only, and we found no public information on a German interface, accessibility of the apps, or EV chargers as a resource. 1 2 3 11 16
The People Lead
Desks, meeting rooms and parking all sit on an interactive floor plan you build with drag and drop, with neighbourhoods for teams, assigned desks, custom resource types like lockers and company cars, check-in from room displays, and even catering or flipchart requests on a room booking. The gap for us: we found no public information on booking from Microsoft Teams or Slack, recurring bookings, desk attributes or guest bookings, and the captured pages describe two-way sync for personal calendars but a one-way send for meeting-room resource calendars. 1 2 3 11 16
The Microsoft 365 Administrator
Desks, meeting rooms and parking are bookable resources on drag-and-drop floor plans across multiple sites, with neighbourhoods, assigned desks, custom resource types like lockers and company cars, room displays, and booking from web, mobile and an Outlook add-in. The captured help article states the meeting-room calendar integration can only send invites one way — it cannot read from the meeting room calendar — even though personal calendar changes sync both ways, and I found no public information on a Microsoft Teams or Slack app, recurring bookings, desk attributes, guest bookings or supported languages. 2 3 11 16 13 14
The Works Council Member
Desks, meeting rooms and parking are booked on interactive floor plans built with drag and drop, with neighbourhoods per team, custom resource types from lockers to company cars, room displays for check-in and ad-hoc booking, flipchart or catering requests, and booking from the web, the mobile app and the Outlook sidebar. I found no public information on guest or visitor bookings tied to the host, wayfinding, app accessibility or the languages offered. Note that the captured pages describe personal calendar bookings syncing both ways while meeting-room bookings are forwarded to Outlook resource calendars one-way. 1 2 3 11 16
The Office Manager
Desks, meeting rooms and parking spaces all count as resources on one drag-and-drop floor plan, with neighbourhoods, fixed desks, multiple sites and booking from the web app, the mobile app and the Outlook sidebar. It stays mid-range because we found no public information on booking from Slack or Teams, desk attributes, recurring or multi-day bookings, guest bookings or app languages, and the meeting-room link to Outlook resource calendars is described as one-way. 2 3 7 11 14 16
The Skeptic
Desks, meeting rooms and parking book on interactive floor plans drawn with drag and drop, alongside custom resource types like lockers and company cars, neighbourhoods, assigned desks, per-site rules, web and mobile apps, an Outlook sidebar, room displays with check-in, colleague invites, and flipchart or catering requests on the booking. Personal calendars sync both ways, while the meeting-room resource calendar link the vendor documents is send-only. We found no public information on desk attributes such as monitors or accessibility, recurring or multi-day bookings, guest bookings, additional languages, or app accessibility. 1 2 3 7 11 14 16
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Check-in runs by room screen, QR code, NFC tag or e-mail with reminder mails, reservations nobody claims are cancelled automatically on a timing I can set, and I get booking windows, approvals with a named approver, limits per site, wing and user group, capacity limits, and fixed desks their owner can release. We found no public information on Wi-Fi or sensor check-in, fair parking allocation by lottery or rotation, or permanent desks released from HR-synced absence. 2 3 12 16
The People Lead
Check-in runs by QR code, NFC, email and room displays, reservations nobody confirms are auto-cancelled on a configurable timer, and there are booking time limits, approvals per space, user groups gating neighbourhoods, capacity and utilisation limits, and reminder emails that can carry a policy agreement. We found no public information on Wi-Fi or sensor check-in, fair allocation of scarce parking by lottery or rotation, or permanent desks released automatically during an absence recorded in an HR system. 2 3 12 16
The Microsoft 365 Administrator
Check-in is documented by QR code, NFC tag, email and room screens, unclaimed reservations are auto-cancelled on a timer the admin sets, and rules cover booking windows, approvals, per-site and per-user-group restrictions, assigned desks the owner can release, and capacity and utilisation limits. I found no public information on sensor or Wi-Fi check-in, fair parking allocation by lottery or rotation with priority spaces, or permanent desks released automatically during absence synced from an HR system. 3 12 16
The Works Council Member
Check-in works via QR code, e-mail, NFC tags and room screens, unclaimed reservations are cancelled automatically after a configurable time, and reminder e-mails can carry a health-policy agreement request. Booking windows, advance-booking limits, approvals through an approver e-mail address, assigned desks their owners can release, capacity limits, and per-site and per-user-group rules are all documented. I found no public information on fair allocation of scarce parking by lottery or rotation, or on automatic release of permanent desks synced from an HR system. 2 3 12 16
The Office Manager
Check-in via QR, NFC, email or the room screens, auto-cancel of unclaimed reservations on a configurable timer, limits on how far ahead people book, per-site rules, neighbourhood and user-group rights, approvals and reminder emails are all documented — this is the strongest part for my no-show problem. We found no public information on a lottery, rotation or priority scheme for scarce parking, Wi-Fi or sensor check-in, or permanent desks released automatically from an HR system. 2 3 12 16
The Skeptic
How a no-show is handled is actually written down: check-in by QR, NFC, room screens or e-mail, with auto-cancel of reservations nobody claims, plus reminder e-mails that can require agreement to a health policy. Rules cover how far ahead and how long people can book, user groups with rights to specific neighbourhoods, approvals with a named approver address, assigned desks the owner can release, and capacity and utilisation limits. We found no public information on Wi-Fi or occupancy-sensor check-in, fair parking allocation by lottery or rotation, or permanent desks released automatically from HR absence data. 2 3 7 12 16
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
The presence view filters by floor plan and date, shows exactly where each colleague sits, lets me book a desk next to someone and sends colleagues an e-mail link to book adjacent spaces, and individual bookings can be made private. The captured pages show no weekly planner of office, home and absence days, no favourite teams or anchor days, and nothing about the planner living inside Microsoft Teams or Slack. 3 13 14
The People Lead
The Who-is-Around view with date and floor-plan filters, a live count of present colleagues with a name list, their exact seat, booking adjacent to a chosen colleague, and an invite flow that emails people a link to book next to you genuinely answers "who's in before I commute". But we found no public information on a weekly office, home and absence planner, team or anchor days, favourite colleagues, office-day policies with nudges, notifications when colleagues plan to come in, or any planner inside Microsoft Teams — and privacy is a single private-booking toggle rather than per-person visibility settings. 3 13 14
The Microsoft 365 Administrator
The Who is Around view shows who is in the office with a real-time count and name list, colleagues can be searched by name with their precise location, desks can be booked adjacent to a colleague, invitations go out by email with a booking link, and bookings can be made private. I found no public information on a weekly office/home/absence planner, favourite colleagues, team or anchor days, office policies with nudges, a planner inside Microsoft Teams or Slack, or sync with absence and HR systems. 3 13 14
The Works Council Member
The 'Who is Around' view shows a real-time count of present colleagues with a clickable name list and their precise seat, colleagues can be searched by name, and users can book a desk next to a chosen colleague or send e-mail invitations to book adjacent spaces; bookings can be marked private. From my chair, that named seat-level presence list is exactly the monitoring question under section 87(1) no. 6 of the German Works Constitution Act, and the private-booking switch is the only counterweight documented. I found no public information on a weekly office, home and absence planner, team or anchor days, a planner inside Microsoft Teams or Slack, or per-user visibility settings for plans. 3 13 14
The Office Manager
The 'Who is Around' view shows who is in on a day and exactly where they sit, colleagues can be searched by name, invited by email to book the adjacent desk, and a booking can be made private. We found no public information on a weekly office/home/absence planner, favourite colleagues, team or anchor days, or a planner inside Teams or Slack — it is presence, not joint planning. 3 13 14
The Skeptic
'Who is Around' gives a real-time, named list of who is in the office, filters by floor plan and date, colleagues' exact seats, booking adjacent to a chosen person, and e-mail invites that let others book next to you — genuine coordination, but all of it presence, none of it planning. We found no public information on a weekly office, home and absence view, favourite colleagues and teams, team or anchor days, a planner inside Microsoft Teams or Slack, notifications when colleagues plan to come in, or office policies with nudges. Visibility control is limited to making an individual booking private. 3 13 14
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Occupancy and utilisation reports with floormap heatmaps, dead-zone views, attendance across the week and forecasts are documented, and insights are placed in the paid tiers. For a board decision I would need booked against checked-in figures, exports, retention settings for booking data and aggregation controls, and we found no public information on any of those. 1 2 3 7
The People Lead
The occupancy and utilisation reporting asks the right questions — too many desks or too few, which zones are dead, attendance across the week — backed by floor-plan heatmaps, an admin dashboard for high-demand periods and forecasts. We found no public information on export to Excel or BI tools, booked-versus-checked-in reconciliation, no-show rates in reports, retention periods for booking records, or anonymisation and material a works council could work with. 1 2 3
The Microsoft 365 Administrator
There are occupancy and utilisation reports, floormap heatmaps of over- and under-utilised space, attendance patterns across the week, forecasts, and an admin dashboard for demand peaks. I found no public information on booked-versus-checked-in reconciliation, no-show rate reporting, CSV or Excel export, retention configuration for booking data, anonymisation with minimum group sizes, sensors or badge data — a heatmap alone will not carry a consolidation decision to my real estate team. 1 2 3
The Works Council Member
Occupancy and utilisation reports with floor-plan heatmaps of over- and under-used zones, attendance across the week, forecasts and an admin dashboard are documented, with workspace insights gated to the paid plans. For a works agreement the decisive items are missing from the captured pages: I found no public information on booked-versus-checked-in use or no-show rates, export to Excel or BI tools, a retention period for booking and check-in records, anonymised reports with minimum group sizes, role-based access to personal booking data, or material a works council or data protection officer could work with. The only privacy-side facts are the general GDPR rights list and the vendor's own right to compile aggregated statistics that do not identify individuals. 1 2 3 7 8 9
The Office Manager
Occupancy and utilisation reports with floormap heatmaps ('which zones are dead', attendance across the week) plus forecasts would genuinely inform a desk-count decision. We found no public information on booked-versus-checked-in reconciliation, no-show rate reporting, export to Excel or BI tools, or a retention setting for booking records, and the insights sit in the Pro tier. 1 2 3 7 8
The Skeptic
The numbers are booking-derived: occupancy and utilisation reports, heat-maps of over- and under-used space, forecasts for busy periods and an admin dashboard — enough to see which zones are dead, and never a person counted against a booking. We found no public information on booked versus checked-in reconciliation, no-show rates, export to Excel or BI tools, retention or deletion periods for booking records, anonymisation with minimum group sizes, or sensor, badge or Wi-Fi data. The only aggregation statement is the vendor compiling anonymous usage statistics for its own purposes, which says nothing about the customer's reports. 1 2 3 8
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Single sign-on with Microsoft Entra ID, Okta or Google with JIT and SCIM provisioning, two-way sync of personal calendars to Outlook and Google, Exchange online and on-premise for resource calendars, site and global admin roles, batch user and neighbourhood configuration, public setup guides, and go-live within days to two weeks. We found no public information on a REST API, webhooks, audit logs, HR-system sync or badge integration. 2 3 5 7 11 16
The People Lead
Single sign-on and SCIM provisioning have public setup guides for Microsoft Entra ID, Okta and Google, Exchange Online and on-premise room calendars are supported, and administration covers multiple sites with site admins under a global admin plus batch import of users and neighbourhoods. We found no public information on a REST API, webhooks, HR system sync, audit logs, badge or access-control integration, or a Microsoft Teams app, and only two admin roles are described. 2 3 5 11 16
The Microsoft 365 Administrator
Single sign-on and SCIM provisioning for Microsoft Azure AD (Entra ID), Okta and Google are documented in public setup guides with JIT provisioning, Exchange Online and on-premises are both covered, and administration spans multiple sites with site and global admin roles, batch user and resource handling, and wings per site. For a 1,200-person manufacturer the gaps matter: I found no public information on a documented REST API, webhooks, audit logs, a Microsoft Teams app, HR system sync, badge integration, or room display hardware by named models. 2 3 5 11 16
The Works Council Member
Single sign-on with Microsoft Entra ID, Okta or Google including just-in-time provisioning, SCIM provisioning for Azure AD and Okta, Active Directory sync on the Premium plan, calendar sync with Outlook for Exchange online and on-premise and with Google, multi-site administration with site and global admin roles, batch user import and batch resource configuration are documented, alongside public setup guides and go-live within days to two weeks. I found no public information on a documented REST API, webhooks, HR system sync such as Personio or SAP SuccessFactors, audit logs, badge or access-control integration, named room display or sensor hardware, or a support SLA. 2 3 5 7 11 16
The Office Manager
Microsoft (Exchange online and on-premise) and Google calendar sync, SSO with Entra ID, Okta or Google, SCIM provisioning for Azure AD and Okta, batch user import and a clean site-admin/global-admin split with sites and wings are all documented. We found no public information on a documented REST API or webhooks, a Teams or Slack app, HR-system sync, badge or access-control integration, audit logs, or several companies in one account, and support runs in writing via email or an in-app icon. 2 3 5 8 11 16
The Skeptic
Identity is documented step by step and publicly: single sign-on with Microsoft Entra ID, Okta or Google with just-in-time provisioning, SCIM for Azure AD and Okta, Active Directory sync, Exchange online and on-premise room setup down to the PowerShell commands, and the vendor says IT connects it in a few hours. Administration spans several sites with site and global admins, wings per site, batch import of users and resources, user groups, and auto-assignment of resources. We found no public information on a REST API, webhooks, HR system sync, badge or access-control integration, audit logs, named room display or sensor models, or multi-company tenants. 2 4 5 11 15 16
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The contracting entity is a Belgian company, a data processing agreement is published, and the pages state EU hosting with a hosting location the customer can name in the security review. The subprocessors are named only by purpose — CRM hosting, payments, support chat, analytics — without vendors or locations, the hosting infrastructure itself is unnamed, and no security certifications appear on the captured pages. 2 8 9
The People Lead
The contracting entity is a Belgian company in Heverlee, hosting is stated as EU with a location you can name in the security review, a data processing agreement is published, GDPR rights and transfer safeguards via EU model contracts are laid out, and the privacy policy says what subprocessors do — CRM, payments, support chat, analytics — with the help centre running on Intercom. We found no public information on the named hosting infrastructure, subprocessor names and locations beyond that, or ISO 27001 or SOC 2 certifications. 2 4 8 9
The Microsoft 365 Administrator
Tribeloo is a Belgian company (registered in Heverlee, number 0744.393.737) offering EU hosting with a published data processing agreement, and the privacy policy names the purposes subprocessors serve — CRM hosting, payments, support chat rooms, visit and usage analytics — with transfer safeguards such as EU model contracts. I found no public information naming the subprocessors themselves or their locations, the hosting infrastructure, or certifications such as ISO 27001 or SOC 2, which is below the bar my security team reviews. 2 8 9
The Works Council Member
Tribeloo nv is a company under Belgian law registered in Heverlee and named as contracting entity in the terms, EU hosting is stated on the features page, and a data processing agreement and privacy policy are published with controller and processor roles spelled out. The privacy policy lists only the purposes of subprocessors — CRM hosting, payments, support chat rooms, visit and usage analytics — without naming the providers or their locations, and cites the EU–U.S. Privacy Shield and EU model contracts as transfer safeguards. I found no public information on named hosting infrastructure or security certifications such as ISO 27001 or SOC 2; before any works agreement I would need the subprocessor list and the hosting location confirmed in writing. 2 8 9
The Office Manager
Tribeloo nv is registered in Heverlee, Belgium, the hosting is stated as EU, a data processing agreement is referenced in the terms, and the privacy policy names transfer safeguards such as EU model contracts. It sits below the top band because subprocessors appear only by purpose — CRM, payments, support chat, analytics — with no names or locations, the hosting infrastructure is unnamed, and no ISO 27001 or SOC 2 certification is stated. 2 4 8 9
The Skeptic
The contracting entity is Tribeloo nv, registered in Heverlee, Belgium, the service is stated to be EU-hosted, and a data processing agreement and privacy policy are published. Beyond that the chain goes unnamed: the privacy policy lists subprocessor purposes — CRM hosting, payments, chat support, analytics — but no provider or location, the hosting infrastructure is not named, no security certification is claimed, and the transfer wording still cites the EU–U.S. Privacy Shield. That tells you who you contract with, not who else touches the data. 2 4 8 9
Pricing transparency
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
Three tiers are public with one clear unit — Starter at €3.00, Pro at €3.75 and Premium at €4.00 per resource per month, with desks, meeting rooms and parking spaces all counting as resources — plus yearly and monthly billing, multiple currencies, a 14-day free trial and a custom enterprise plan. Setup fees, hardware such as room displays, minimum spend, minimum term and VAT treatment are not on the captured pages, so I can compute the resource cost but not the whole annual bill. 2 7 8
The People Lead
All three tiers are public with their unit — Starter €3.00, Pro €3.75 and Premium €4.00 per resource per month — and desks, meeting rooms and parking spaces all count as resources, with yearly and monthly billing, multiple currencies, a 14-day free trial and a custom enterprise plan. What no public page states: setup or platform fees, hardware licences for room displays, minimum users or spend, the term length behind the auto-renewal, and VAT treatment. 2 7 8
The Microsoft 365 Administrator
Three tiers are published at "Starter € 3.00 Resource / month", "Pro € 3.75 Resource / month" and "Premium € 4.00 Resource / month", with desks, meeting rooms and parking spaces all counted as resources, yearly and monthly billing, a 14-day free trial, and clear tier gating: calendar booking and insights in Pro, Active Directory provisioning and SSO in Premium. I found no public information on room display or hardware pricing, setup or platform fees, minimum users or spend, minimum term or VAT treatment, so the annual total is close to computable but not complete. 2 7 8
The Works Council Member
All three tiers are public with a single price unit — per resource, where desks, meeting rooms and parking spaces each count as a resource — quoted as "Starter € 3.00 Resource / month", "Pro € 3.75 Resource / month" and "Premium € 4.00 Resource / month", with calendar booking and insights from Pro and single sign-on and Active Directory provisioning at Premium, plus yearly and monthly billing, multiple currencies and a 14-day free trial; the features page also states a start price of 3 euro per resource per month billed yearly. I found no public information on setup or platform fees, minimum users or spend, minimum term length, VAT treatment, hardware such as room displays, or the Enterprise tier beyond an invitation to talk to the team, so the real annual cost is not fully computable from public pages alone. 2 7 8
The Office Manager
The tiers are readable straight off the website — 'Starter € 3.00 Resource / month', 'Pro € 3.75 Resource / month', 'Premium € 4.00 Resource / month' — with desks, rooms and parking all counted as resources, insights gated to Pro, SSO to Premium, yearly or monthly billing, a 14-day free trial and a custom Enterprise track. We found no public information on hardware prices for displays or NFC tags, setup or platform fees, minimum users, minimum term, or VAT treatment. 2 7
The Skeptic
Three tiers are public on one clean unit — Starter € 3.00, Pro € 3.75 and Premium € 4.00 Resource / month, where a resource is a desk, meeting room or parking space — with yearly and monthly billing, a 14-day free trial, and inclusions that place calendar booking and insights in Pro and SSO in Premium. The enterprise plan is 'talk to our team', and we found no public information on room display or sensor hardware prices, setup or platform fees, minimum users or spend, or VAT; the terms state auto-renewal with 15 days' non-renewal notice but no minimum term length. 2 3 6 7 8
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined | — | uncited Report an error |
| Hosting options | Not determined | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Tribeloo
Is Tribeloo European?
Yes. whats-best.ai classifies Tribeloo as EU-Made.
Where does Tribeloo store data?
The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention the EU as hosting location, per the vendor’s page captured 5 Nov 2026.
Does Tribeloo have a free plan?
Not stated on the vendor’s pages as of 5 Nov 2026.
What are the best alternatives to Tribeloo?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Tribeloo alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 11 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 6 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
Sources (16)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.tribeloo.com Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) www.tribeloo.com Checked 5 Nov 2026 Details →
- 3 Features page (product overview) www.tribeloo.com Checked 5 Nov 2026 Details →
- 4 Documentation help.tribeloo.com Checked 5 Nov 2026 Details →
- 5 Documentation (SSO and SCIM provisioning) help.tribeloo.com Checked 5 Nov 2026 Details →
- 6 Downloads page www.tribeloo.com Checked 5 Nov 2026 Details →
- 7 Pricing page www.tribeloo.com Checked 5 Nov 2026 Details →
- 8 Terms of service (names the operating company) www.tribeloo.com Checked 5 Nov 2026 Details →
- 9 Privacy policy www.tribeloo.com Checked 5 Nov 2026 Details →
- 10 Desk, room & parking booking — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 11 Desk, room & parking booking — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 12 Check-in, auto-release & booking rules — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 13 Hybrid work coordination — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 14 Hybrid work coordination — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 15 Integrations, identity & administration — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →
- 16 Integrations, identity & administration — found from sitemap help.tribeloo.com Checked 5 Nov 2026 Details →