Document Management (DMS)
Egnyte
Rest of world Report an errorPanel rating · 6 judges · How to read the stars
Category median
Sovereignty: 1 of 4 dimensions proven
0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Egnyte, Inc. · www.egnyte.com
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Egnyte at a glance
- Vendor
- Egnyte, Inc.
- Headquarters
- Incorporated in United States source, captured 28 Oct 2026
- Data hosting
- Not stated on the vendor’s pages as of 28 Oct 2026
- Free plan
- Not stated on the vendor’s pages as of 28 Oct 2026
- Panel verdict
- The AI panel rates Egnyte 2/5, the mean of 6 judges. Egnyte, Inc., a Delaware corporation in Mountain View, sells its content platform in a hosted, cloud-based format. how scores are made
- As of
- Vendor pages captured 1 Oct 2026 to 28 Oct 2026; evaluated by the panel 29 Oct 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Egnyte, Inc., a Delaware corporation in Mountain View, sells its content platform in a hosted, cloud-based format. The strongest criterion is pricing transparency, scored 6: three tiers carry public prices — Business at $22, Enterprise Lite at $39 and Elite at $48 per user per month, paid annually — with add-ons at $6 per user per month, a free trial without credit card, published auto-renewal, 30-day non-renewal notice and 45-day price-increase notice. Document workflows scored 4 (AI workflows, e-signature on Elite, 200+ claimed integrations); versioning and permissions and search and portability scored 4-5, and capture and indexing 3-4. The weakest criterion is sovereignty, scored 2-3: the judges found no public information on where customer documents and metadata are stored, on the subprocessor chain, or on an on-premises edition, and the pages state only that the website is hosted in the United States. Audit-proof archiving scored 3-4, with no public information found on GoBD or an auditor's report and retention pages that read as regulatory primers. No criterion spans more than a single point — the judges split nowhere sharply.
Speaks for it
- Three editions priced publicly — Business at $22, Enterprise Lite at $39, Elite at $48 per user per month, paid annually — with inclusions listed
- Free trial without credit card, with published contract mechanics of 30 days' non-renewal notice and 45 days' notice of price increases
- File versioning described as separate copies with revert and compare, and Snapshot & Recovery windows of 30 and 90 days priced on the plans
- AI search across text, audio and video advertised, with mobile apps for iOS and Android listed
- A published Data Protection Addendum and an EU representative appointed under GDPR Article 27 (Egnyte Sp. z o.o., Poznań)
Held against it
- We found no public information on where customer documents and their metadata are stored, and the only hosting statement covers the vendor's website in the United States
- The subprocessor list appears only as a link (www.egnyte.com/subcontractors) whose contents were not captured
- Exit terms make the customer responsible for exporting content before termination, with all copies destroyed within ninety days and backup also the customer's job
- We found no public information on GoBD compliance, retention schedules per document type, an auditor's report for the archive, or WORM storage
- Document type classification and bulk metadata extraction sit only in the custom-quote Ultimate tier, and the captured plan table's storage and upload rows show no labelled per-plan values
Best for
- You need to budget per-user costs before talking to sales — three tiers at $22, $39 and $48 per user per month, paid annually, with add-ons at $6 per user per month and a free trial without credit card
- You need AI text, audio and video search plus Microsoft 365 co-editing and Google Workspace integration for a distributed team
- You need version recovery with priced 30- and 90-day snapshot windows and revert-and-compare versioning
- You need e-signature and advanced workflows at a published tier price (Elite)
Avoid if
- Your procurement requires a non-US contracting entity or documented residency for stored documents — the agreement runs with Egnyte, Inc., a Delaware corporation under Delaware law, and we found no public information on where customer content is stored
- You must evidence GoBD-compliant, revision-proof archiving — the captured retention pages are primers on other regimes, and we found no public information on GoBD, per-document-type retention schedules or an auditor's report
- You need a supported exit path — the terms place export and backup on the customer and commit to destroying all copies within ninety days of termination
- You need configured approval or invoice workflows with DATEV or ERP handover — workflows appear as feature names without configuration detail, and integrations beyond the app store are professional services under a statement of work
The scores
| Criterion | Panel median |
|---|---|
| Capture, OCR & indexing | 2 of 5 |
| Versioning, permissions & audit trail | 2 of 5 |
| Audit-proof archiving & retention | 2 of 5 |
| Document workflows & integrations | 2 of 5 |
| Search, retrieval & exit | 2 of 5 |
| European sovereignty | 1.5 of 5 |
| Pricing transparency | 3 of 5 |
Capture, OCR & indexing
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How this is scored
How documents get in and become findable: scanning and email intake, OCR, classification and metadata extraction, and whether incoming e-invoices (XRechnung, ZUGFeRD) are read as structured data rather than as pictures.
0 — Not a document intake tool: files cannot be uploaded or captured into the product as documents.
3 — Upload, drag-and-drop or scan import with full-text OCR; email intake, document types and field extraction are basic or not described.
5 — Scanner or app capture and email intake, full-text OCR, and document types with metadata fields, some filled automatically (date, sender, amount or similar).
8 — AI- or rule-based classification and field extraction with a validation step, XRechnung and ZUGFeRD read as structured data, mailbox and Microsoft 365 intake, and duplicate detection documented.
10 — Capture is engineered and shown: classification and extraction trainable per document type, validation queues, e-invoice validation against the standard, intake channels listed with their limits, and where AI processing runs (location, model provider) stated.
The GoBD Auditor
Email capture exists as a product tour page, the homepage describes content as automatically classified and enriched, and the top plan adds document type classification and bulk metadata extraction, with duplicate identification and removal described in the archiving guide. We found no public information on full-text OCR, scanner or app capture, or on XRechnung and ZUGFeRD e-invoices being read as structured data, and no validation queue or AI processing location is stated. 5 1 2 10
The Records Manager
Documents clearly get in and become findable: the pricing page shows an upload limit row and the homepage states content is automatically classified and enriched, with AI text, audio and video search. But the email-capture tour page shows only its heading in what was captured, document type classification and bulk metadata extraction sit on the custom-quote top tier, and we found no public information on OCR, scanner intake, Microsoft 365 or mailbox capture, or reading XRechnung and ZUGFeRD as structured data. 1 1 2 5
The IT Integrator
Automatic classification and enrichment of content is claimed on the homepage, document type classification, sensitive data classification and bulk metadata extraction sit in the top plan, duplicate identification and removal appears in the archiving guide, and an email-capture product tour page exists though the captured text shows little beyond navigation. We found no public information on OCR, validation queues, or XRechnung and ZUGFeRD processing as structured data. 10 1 2 5 2
The Mittelstand Owner
Files get in by upload, there is a dedicated product tour page for email capture, and the governance pages describe automatic content classification and duplicate identification. Document type classification and bulk metadata extraction appear only in the custom-quoted Ultimate tier, and I found no public information on OCR, on XRechnung or ZUGFeRD being read as structured data, or on automatically filled invoice fields — so the e-invoice intake I need is not documented. 2 5 1 10
The Data Protection Officer
Documents arrive into a content cloud for which email capture and intelligent content classification are offered as product tours, content is described as automatically classified and enriched, and the top edition adds document-type classification and bulk metadata extraction. We found no public information on OCR, scanner or app intake, or on XRechnung and ZUGFeRD being read as structured data — and as the one accountable for personnel files, no statement of where the AI that reads captured content is processed. 1 5 1 2
The Skeptic
Files are uploaded into a paid content platform — the pricing table carries an upload-size row — and the homepage claims content is "automatically classified and enriched", with document type classification and bulk metadata extraction sold only in the top tier. What I need before believing AI capture is absent from the pages: we found no public information on OCR, on how email capture works beyond a product-tour page title, on any validation step, or on reading XRechnung and ZUGFeRD as structured data. 1 2 5 1
Versioning, permissions & audit trail
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How this is scored
Who may see and change which document, what happened to it, and whether earlier states can be recovered: version history, check-in and check-out, role- and attribute-based rights, and an audit trail of reads and changes.
0 — A file drop without users or history: anyone with access sees and overwrites everything, by the vendor's own description.
3 — Version history and folder or workspace permissions; check-out, roles and an audit log are basic or not described.
5 — Version history with restore, users, roles or groups with rights per folder or document type, and a log of who changed or accessed documents.
8 — Check-in and check-out, metadata-driven permissions (by department, client or confidentiality), an audit trail covering reads, exports and deletions, single sign-on and directory sync (Entra ID, LDAP) documented, and administrators' own actions logged.
10 — Access is provable: the audit trail is tamper-evident and exportable, permission changes are themselves versioned, field-level rights and need-to-know access for HR or legal records documented, and the log retention period stated.
The GoBD Auditor
The file-versioning guide describes saving multiple, separate copies with revert and compare, snapshot and recovery windows of 30 and 90 days are priced, and discretionary permissions plus sensitive-data classification appear in the plans. The only audit-trail statement we found is the guide's wording that version control creates immutable audit trails; we found no public information on check-in and check-out, single sign-on, directory sync, or whether reads and exports are logged. 8 2 9 2
The Records Manager
File versioning that saves separate copies through the lifecycle and enables revert and compare is described, version control is said to create immutable audit trails evidencing how documents were created and revised, and snapshot and recovery windows of 30 and 90 days are priced on the plans; permissions appear as discretionary permissions on Business and built-in governance controls, with Power User and Standard User types defined in the terms. The developer page for the permissions API returned a page-not-found message each time it was captured, so I cannot verify folder-level rights, check-out, or a log of reads and exports, and we found no public information on single sign-on or directory sync. 8 2 4 7
The IT Integrator
The collaboration guide describes file versioning as multiple separate copies and says version control creates immutable audit trails evidencing creation and revision, while plan pages list discretionary permissions, dynamic watermarking and built-in governance controls, and the contract distinguishes Power Users from external Standard Users. We found no public information on check-in and check-out, single sign-on or directory sync, and the captured developer page for the permissions API shows only a page-not-found notice. 7 8 4 1 2
The Mittelstand Owner
The versioning guide describes separate saved copies with revert and compare and speaks of immutable audit trails from version control, while the plans list discretionary permissions and Power/Standard user types. I found no public information on check-in and check-out, single sign-on or directory sync, or an access log beyond that general statement; the developer page for the permissions API was captured only as an error page. 8 2 4 7
The Data Protection Officer
File versioning that saves separate copies and enables revert and compare is described, and the vendor states version control creates immutable audit trails evidencing how documents are created, revised and updated. Discretionary permissions and built-in permission controls are listed with a permissions API documented for developers; we found no public information on check-in and check-out, single sign-on or directory sync, field-level rights for HR records, or the retention period of the audit log. 7 8 1 2
The Skeptic
Version recovery exists to the extent that "Snapshot & Recovery (30-days)" and a 90-day advanced variant sit on the pricing page next to "discretionary permissions", and a guide credits version control with "immutable audit trails" — though that is educational prose, and the developer permissions page we reached returned only an error. We found no public information on check-in and check-out, role rights per folder, single sign-on, or a log of who accessed or changed a document. 2 8 7 2 1
Audit-proof archiving & retention
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How this is scored
GoBD-compliant, revisionssicher archiving: immutability of archived documents, retention schedules and deletion, tax-audit data access, and the independent evidence behind the claim — scored on what is certified and documented, not on the word "GoBD-konform".
0 — Not an archive: a file store or collaboration space in which, by the vendor's own description, documents can be edited or deleted at any time and no retention function exists.
3 — "GoBD-konform" or "revisionssicher" archiving claimed, or retention mentioned; how immutability is achieved and how retention is configured are basic or not described.
5 — GoBD-compliant archiving stated with archived documents protected against change, retention periods configurable per document type, and GoBD guidance or a sample Verfahrensdokumentation offered.
8 — An auditor's report (IDW PS 880 or comparable) published or named with its scope and date, WORM or equivalent storage described, deletion after expiry and legal hold, GDPR deletion reconciled with retention duties, and Z1–Z3 tax-audit export documented.
10 — Archiving is evidenced end to end: current Testat with scope covering the cloud and on-premises editions as sold, retention and deletion logged and reportable, long-term formats (PDF/A) enforced, and a documented procedure for the tax audit and for moving the archive without breaking its integrity.
The GoBD Auditor
The vendor offers a business-grade archive domain where files can be accessed but not changed, describes retrieving files from it for compliance, and lists content lifecycle management as a paid feature alongside educational retention guides citing periods such as SOX seven years and Switzerland ten years. We found no public information on GoBD compliance, a Verfahrensdokumentation, retention schedules configured per document type, a Z1–Z3 tax-audit export, or an auditor's report — for a German tax audit, nothing captured here substitutes for a current Testat with its scope and date. 10 10 2 9
The Records Manager
A business-grade archive domain is offered, described as programmed so that files can be accessed but not changed, with retrieval from the archive domain supported and content lifecycle management included from Enterprise Lite upward. We found no public information on GoBD or revisionssichere archiving, an auditor's report, WORM storage, retention schedules configurable per document type, legal hold, or tax-audit export — the retention pages I read are educational guides about regulatory periods, not product documentation. 10 10 9 2 9
The IT Integrator
A business-grade archive domain is offered in which files are programmed so they can be accessed but not changed, with retrieval and indexing described in the governance guides, and content lifecycle management plus snapshot and recovery windows appear in the plans. We found no public information on GoBD compliance, retention schedules configured per document type, an auditor's report, or tax-audit export; how immutability is achieved is described only in outline. 10 10 2 9
The Mittelstand Owner
There is a business-grade archive domain whose files 'can be accessed, but not changed', retrieval from that domain, and content lifecycle management from the Enterprise Lite tier, but retention is otherwise discussed as generic guidance about other countries' rules. I found no public information on GoBD or revisionssichere archiving, on how immutability is enforced, on configurable retention schedules or any auditor's report — for a German tax audit this is not evidenced. 10 10 2 9
The Data Protection Officer
A business-grade archive domain is offered whose files, per the vendor's guide, can be accessed but not changed, and content lifecycle management is included from the Enterprise Lite tier upward, with an archive-retrieval procedure described. We found no public information on retention schedules configurable per document type, GoBD or revisionssicher certification with an auditor's report, tax-audit data export, or how GDPR erasure requests are reconciled with retention duties. 10 2 9 10
The Skeptic
The archive story is a "business-grade archive domain" plus the guide's sentence that archived files "can be accessed, but not changed", with "content lifecycle management" as a paid feature — no WORM mechanism, no retention schedules per document type, and we found no public information on GoBD, any auditor's report, or tax-audit data export. The retention pages we read are a regulatory primer on SOX, HIPAA and Swiss ten-year rules, which describes the law, not this product. 10 10 2 9
Document workflows & integrations
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How this is scored
What happens to a document after it arrives: approval and invoice workflows, tasks and deadlines, and the connectors that tie the DMS to ERP, accounting, DATEV, Microsoft 365 and the rest of the stack.
0 — Storage only: the product is described as an archive or file store with no tasks, approvals or connections to other systems.
3 — An approval, sharing or task step and a few named integrations; a workflow designer and an API are basic or not described.
5 — Configurable approval or invoice workflows with tasks and deadlines, Microsoft 365 or Outlook integration, and an API or connectors to named accounting or ERP systems such as DATEV.
8 — Graphical workflow modelling without code with substitutes and escalation, invoice workflow with ERP or DATEV handover documented, connectors for named ERP systems (SAP, Microsoft Dynamics, DATEV) with their scope, a documented REST API with webhooks or events, and e-signature integration.
10 — Workflows are a platform: versioned workflow definitions, process reporting with throughput times, a public API reference with rate limits and a sandbox, a partner marketplace of integrations with stated maintainers, and workflow history kept in the audit trail.
The GoBD Auditor
AI Workflows, pre-built and custom AI agents, advanced workflows and e-signature are named on the homepage and pricing pages, alongside 200+ integrations offered through an online app store with Google Workspace, Microsoft 365 co-editing, Procore and Autodesk named. The workflows appear as feature names without configuration detail; we found no public information on graphical workflow modelling, tasks with deadlines, escalation and substitutes, a documented REST API, or DATEV and ERP connectors. 1 2 2 4
The Records Manager
Workflows exist as tiered features — advanced workflows from Enterprise Lite, AI workflows and pre-built or custom AI agents on the homepage — and e-signature is listed on Elite, with Microsoft 365 co-editing and Google Workspace on Business, 200+ integrations claimed, and Project Hub tying into Procore and Autodesk. We found no public information on graphical workflow modelling, approval or invoice workflows with tasks and deadlines, substitutes and escalation, DATEV or ERP handover, or a documented API with webhooks — the one developer page captured returned page-not-found. 1 2 2 7
The IT Integrator
Workflows appear as plan features (advanced workflows, AI Workflows), e-signature sits in the Elite tier, Microsoft 365 co-editing and Google Workspace integration are named, and an online app store claims 200+ integrations including Procore and Autodesk in the AEC add-on. This is a logo wall rather than stated connector scope: we found no public information on graphical workflow modelling, approval steps with deadlines, a documented REST API with webhooks, or DATEV and ERP connectors; integrations beyond the store are delivered through professional services under a statement of work. 1 4 2 2
The Mittelstand Owner
Workflows appear by name — 'advanced workflows' from Enterprise Lite, AI Workflows and agents on the homepage — with e-signature at Elite, Microsoft 365 and Google Workspace integration, Procore and Autodesk connectors, and a claim of more than 200 integrations through an app store. I found no public information on approval or invoice workflows with tasks, deadlines or escalation, on DATEV or ERP handover, or on a workflow designer — the approval chain I want without a consultant is not documented. 2 1 2 4
The Data Protection Officer
AI workflows that trigger automatically, advanced workflows and pre-built AI agents for repetitive tasks are named, and the platform advertises 200+ integrations including Microsoft 365 co-editing, Google Workspace, Procore and Autodesk, an online app store and public API documentation, with e-signature in the Elite edition. We found no public information on approval or invoice workflows with tasks and deadlines, graphical workflow modelling, or connectors to accounting or ERP systems such as DATEV. 1 7 2 2
The Skeptic
"AI Workflows" and "Advanced workflows" appear as tier features alongside e-signature, 200+ integrations are claimed with Microsoft 365, Google Workspace, Procore and Autodesk named, and integrations are also a professional-services line item. We found no public information on a configurable approval or invoice workflow with tasks and deadlines, on ERP or DATEV handover with scope, or on the API itself — the developer page we captured returned an error. 1 2 4 7
Search, retrieval & exit
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How this is scored
Finding documents again and taking them with you: full-text and metadata search, saved searches and mobile access, and whether documents, metadata, versions and audit trail can be exported in documented formats when the contract ends.
0 — No search and no way to get documents out again beyond opening them one by one in the product.
3 — Full-text or file-name search and single-document download; metadata filters and bulk export are basic or not described.
5 — Full-text and metadata search with filters, web and mobile access, and documents downloadable in bulk or in their original format.
8 — Saved searches and search across versions and attachments with permissions respected, bulk export of documents with their metadata (CSV, XML or similar) and versions in a documented structure, and an import path from other DMS or file shares named.
10 — The exit is designed in: a documented complete export with schema including the audit trail, export available self-service at any time, the post-termination retrieval window and data deletion stated, and archives stored in open formats so a successor system can take them over intact.
The GoBD Auditor
AI search across text, audio and video is advertised and iOS and Android apps are listed, so finding content is addressed. For the exit, the terms make the customer responsible for exporting content before termination and state that all copies are destroyed within ninety days of termination — the retrieval window is stated, but we found no public information on a documented bulk export with metadata, versions and audit trail, or on saved searches and metadata filters. 1 2 4 4
The Records Manager
AI text, audio and video search is on the homepage and iOS and Android apps are listed, so documents are findable and reachable away from the desk. For exit the terms put export and backup squarely on the customer, with Egnyte destroying all content within ninety days of termination and no obligation to retain it beyond that date; we found no public information on bulk export keeping documents, metadata and versions together in a documented structure, saved searches, or a documented import path from another system. 1 2 4 4
The IT Integrator
AI search across text, audio and video and conversational AI answers are claimed on the homepage, AI Search is an Elite feature, and mobile apps for iOS and Android are listed. The exit side is only contractual: the customer is responsible for exporting content before termination, and Egnyte destroys all remaining copies within ninety days; we found no public information on saved searches, bulk export of documents with metadata and versions, or an import path from other systems. 1 4 4 2
The Mittelstand Owner
AI search over text, audio and video is advertised and iOS and Android apps exist. The terms make export my job before termination, say content is destroyed within ninety days of termination, and put backup copies on the customer; I found no public information on bulk export, on metadata or versions in documented formats, or on an import path — taking my documents with me would be a do-it-yourself exercise. 1 2 4 4
The Data Protection Officer
AI search across text, audio and video, a conversational assistant and iOS and Android apps are documented for retrieval from a platform positioned as working like a local file server. On exit the terms are explicit but place the burden on the buyer — the customer is responsible for exporting content before termination and all copies are destroyed within ninety days — and we found no public information on a documented bulk export with metadata, versions and audit trail. 1 4 4 2
The Skeptic
AI text, audio and video search is marketed, mobile apps for iOS and Android are listed, and files can be retrieved from the archive domain. The exit is where I slow down: the terms put export squarely on the customer before termination, commit to destroying all copies within ninety days, and we found no public information on a documented bulk export with metadata and versions or on an import path from another system. 1 2 4 4 10
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and its owner are, where documents and their metadata are stored and processed in the cloud edition, and who the subprocessors are — including any AI provider that reads document content. Independently sourced by the sovereignty pipeline.
0 — Proven non-EU on every dimension the evidence covers: non-EU contracting entity and non-EU storage of documents, with no EU or on-premises option stated.
3 — One European element proven: an EU contracting entity, EU data centres for the cloud edition, an on-premises edition, or a published DPA, with the rest of the chain unstated.
5 — EU contracting entity and EU data centres stated for the cloud edition, or an on-premises edition, with a DPA offered; the subprocessor chain (hosting, AI processing, support) is unstated or partly non-EU.
8 — EU entity, documents and metadata stored in named EU data centres, subprocessor list with locations published, AI processing location disclosed, an on-premises or private-cloud option offered, and certifications (ISO 27001, BSI C5) published.
10 — Sovereign end to end and evidenced: European ownership, EU entity, every processing location and subprocessor European, customer-controlled keys or on-premises operation available, and certifications with their scope published.
The GoBD Auditor
The contracting entity is Egnyte, Inc., a Delaware corporation in Mountain View, the service is sold as a hosted cloud, and a Data Protection Addendum is published with an EU representative, Egnyte Sp. z o.o. in Poznań, appointed under GDPR Article 27. We found no public information on where customer documents and their metadata are stored in the cloud, who the hosting and AI subprocessors are, or an on-premises option; the only hosting statement captured concerns the vendor's website in the United States. 4 3 4 3
The Records Manager
The contracting entity is Egnyte, Inc., a Delaware corporation in Mountain View, the terms describe the service as delivered in a hosted, cloud-based format, and the privacy policy states the website is hosted and processed in the United States. A data protection addendum is published and an EU representative under GDPR Article 27 is named in Poland, but we found no public information on where customer documents and their metadata are stored, on ownership, or on the subprocessor chain including any AI provider — and no EU data centre or on-premises option is stated in the pages I read. 4 3 4 3
The IT Integrator
The contracting entity is Egnyte, Inc., a Delaware corporation in Mountain View, and the service is provided as a hosted cloud edition with no on-premises alternative that we could find. A data protection addendum link is published and an EU representative, Egnyte Sp. z o.o. in Poznań, is appointed under GDPR Article 27, but we found no public information on where document content and metadata are stored, the ownership structure, or the subprocessor chain — the subcontractors page is only referenced, its contents were not captured. 4 3 4
The Mittelstand Owner
Egnyte, Inc. is a Delaware corporation in Mountain View, delivers its service as a hosted cloud with no on-premises edition documented, and hosts its website in the United States. A Data Protection Addendum is published and an EU representative sits in Poznań under GDPR Article 27, but I found no public information on where customer documents and their metadata are stored, on the subprocessor chain for content processing, or on the company's ownership. 4 3 3 4
The Data Protection Officer
The contracting entity is Egnyte, Inc., a Delaware corporation under Delaware law, and the service is delivered in a hosted, cloud-based format; we found no public information on where customer documents and their metadata are stored, which AI provider reads them, or an on-premises edition. The European elements we can verify are a published data protection addendum, an Article 27 representative in Poznań, and ISO/IEC 27001 among the listed storage standards, while the named subprocessors — Google Analytics, Stripe and a dialer platform — concern the website rather than document processing. 4 2 3 4
The Skeptic
The contracting entity is Egnyte, Inc., a Delaware corporation in Mountain View, and the vendor states its website is hosted in the United States; where customers' documents and metadata are stored we found no public information, and the subprocessor chain appears only as a URL whose content was not captured. The two European elements the pages prove are a published data protection addendum and a GDPR Article 27 representative in Poznań. 4 3 4 3
Pricing transparency
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How this is scored
Whether a buyer can compute the cost of a given number of users, storage and modules — including cloud versus on-premises licensing, maintenance, implementation partner fees and price increases — from public pages alone.
0 — No public prices at all; every quote comes from sales or a partner.
3 — A public "from" price or one priced edition, per user or flat.
5 — Prices per user or per edition public for the main editions with the billing period stated and the main inclusions listed.
8 — Every edition and module priced publicly, storage limits and overage stated, on-premises licence and maintenance terms given, onboarding priced, and contract term and notice period published.
10 — Complete cost computability: a configurator or price list covering users, modules, storage and deployment model, partner implementation priced or bounded, and price-increase terms on a public page.
The GoBD Auditor
Three tiers carry public per-user prices with the billing period and inclusions — $22 / User / Month for Business, $39 / User / Month for Enterprise Lite, $48 / User / Month for Elite, each paid annually — plus $6 / User / Month add-ons, a free trial without credit card, and published terms on auto-renewal with 30 days' notice and 45 days' notice of price increases. Ultimate is custom-quote only, the captured pricing page leaves per-plan storage limits unlabelled, and overage is billed at Order Form pricing rather than a published rate. 2 2 4 4
The Records Manager
Three plans are priced publicly per user with annual billing stated and inclusions listed — Business at $22 / User / Month, Paid annually, Enterprise Lite at $39, Elite at $48 — plus add-ons such as Project Hub and Specialized File Handler at $6 / User / Month, a multi-year discount note, and published contract mechanics: auto-renewal with thirty days' notice, forty-five days' notice of price increases, and taxes excluded. Ultimate is custom quote only, the CMMC add-on is chat-with-specialist, professional services come by statement of work without public pricing, and the storage and upload figures on the pricing page carried no labelled values in what I read, so a buyer cannot compute the full cost from public pages alone. 2 2 4 4
The IT Integrator
Three editions are priced publicly with the billing period stated ($22, $39 and $48 / User / Month, Paid annually) and their inclusions listed, two AEC add-ons at $6 / User / Month, multi-year discounts noted, and auto-renewal, thirty-day notice and forty-five-day price-increase terms published. The Ultimate edition is a custom quote, the CMMC add-on directs you to chat with a specialist, and the captured plan table's storage and upload rows show a 150GB figure in one support row but no per-plan values, so a buyer cannot fully compute total cost. 2 4 2 2
The Mittelstand Owner
Three tiers carry public prices — $22, $39 and $48 per user per month, paid annually — with inclusions listed, add-ons at $6 per user per month, a free trial without credit card, and contract mechanics in the open (30 days' non-renewal notice, 45 days' price-increase notice, taxes excluded). The Ultimate tier is custom-quote only, the CMMC add-on is 'Chat with Specialist', storage limits show only partly in the captured plan table, and implementation is a statement of work — enough to budget, not to compute the bill. 2 2 2 4 4
The Data Protection Officer
Three editions are publicly priced per user per month with the billing period stated — Business at $22, Enterprise Lite at $39 and Elite at $48, each paid annually — with add-ons such as Project Hub and Specialized File Handler at $6 per user per month, and the terms publish auto-renewal with thirty days' notice and forty-five days' notice of price increases. The Ultimate edition and the CMMC add-on are available only by custom quote, storage and upload-limit rows appear without clearly labelled per-plan values, and implementation is priced solely through individual statements of work. 4 2 2 2
The Skeptic
Three tiers are priced publicly — $22, $39 and $48 per user per month, paid annually — with inclusions listed, add-ons at $6 per user per month, auto-renewal with thirty days' notice and forty-five days' notice of price increases. The quotation wall stands in the middle of the shop: the top tier and the CMMC add-on are contact-us only, and the storage and upload rows were captured without labeled per-plan values, so a buyer still cannot compute the full cost. 2 2 4 2
European sovereignty — proven facts
1 of 4 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Incorporated in US | 0/3 pts | 4 Report an error |
|---|---|---|---|
| Ownership | Not determined | — | uncited Report an error |
| Data residency | Not determined | — | uncited Report an error |
| Subprocessors | Not determined ⚠ unverified | — | uncited Report an error |
Questions about Egnyte
Is Egnyte European?
No. whats-best.ai classifies Egnyte as Rest of world. Its vendor, Egnyte, Inc., is incorporated in United States, per the vendor’s page captured 28 Oct 2026.
Where does Egnyte store data?
Not stated on the vendor’s pages as of 28 Oct 2026.
Does Egnyte have a free plan?
Not stated on the vendor’s pages as of 28 Oct 2026.
What are the best alternatives to Egnyte?
As of 28 Oct 2026, the panel rates AMAGNO (3.5/5), PaperOffice (3.5/5) and EASY Archive (3/5) highest among the other 18 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is AMAGNO (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Egnyte alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 1 Oct 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Subprocessors. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 98 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 35 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 24 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 23 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 16 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 13 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 hosting facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 sovereignty dimension could not be confirmed on the vendor’s own pages and is shown as unknown. Know more? Tell us
Sources (10)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.egnyte.com Checked 28 Oct 2026 +3 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026 Details →
- 2 Pricing page www.egnyte.com Checked 28 Oct 2026 +4 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026, 15 Oct 2026 Details →
- 3 Privacy policy www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
- 4 Terms of service www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
- 5 Capture, OCR & indexing — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
- 6 Capture, OCR & indexing — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
- 7 Versioning, permissions & audit trail — found from sitemap developers.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 1 Oct 2026 Details →
- 8 Versioning, permissions & audit trail — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
- 9 Audit-proof archiving & retention — found from sitemap www.egnyte.com Checked 26 Oct 2026 +3 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026 Details →
- 10 Audit-proof archiving & retention — found from sitemap www.egnyte.com Checked 26 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →