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Document Management (DMS)

Egnyte

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Egnyte, Inc. · www.egnyte.com

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Egnyte: AI-assisted analysis on whats-best.ai Egnyte: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Egnyte at a glance

Vendor
Egnyte, Inc.
Headquarters
Incorporated in United States source, captured 28 Oct 2026
Data hosting
Not stated on the vendor’s pages as of 28 Oct 2026
Free plan
Not stated on the vendor’s pages as of 28 Oct 2026
Panel verdict
The AI panel rates Egnyte 2/5, the mean of 6 judges. Egnyte, Inc., a Delaware corporation in Mountain View, sells its content platform in a hosted, cloud-based format. how scores are made
As of
Vendor pages captured 1 Oct 2026 to 28 Oct 2026; evaluated by the panel 29 Oct 2026. all sources

Egnyte alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The IT Integrator

Weighted verdict

Connects the DMS to the ERP, DATEV and Microsoft 365 and maintains it afterwards. Wants connectors with a stated scope rather than a logo wall, a documented API with webhooks, single sign-on, and a migration path in and out that does not depend on the vendor's services team.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The IT Integrator

Panel median The IT Integrator This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The IT Integrator
Capture, OCR & indexing 2 of 5 2 of 5
Versioning, permissions & audit trail 2 of 5 2 of 5
Audit-proof archiving & retention 2 of 5 1.5 of 5
Document workflows & integrations 2 of 5 2 of 5
Search, retrieval & exit 2 of 5 2 of 5
European sovereignty 1.5 of 5 1.5 of 5
Pricing transparency 3 of 5 3 of 5

Capture, OCR & indexing

How this is scored

How documents get in and become findable: scanning and email intake, OCR, classification and metadata extraction, and whether incoming e-invoices (XRechnung, ZUGFeRD) are read as structured data rather than as pictures.

0 — Not a document intake tool: files cannot be uploaded or captured into the product as documents.

3 — Upload, drag-and-drop or scan import with full-text OCR; email intake, document types and field extraction are basic or not described.

5 — Scanner or app capture and email intake, full-text OCR, and document types with metadata fields, some filled automatically (date, sender, amount or similar).

8 — AI- or rule-based classification and field extraction with a validation step, XRechnung and ZUGFeRD read as structured data, mailbox and Microsoft 365 intake, and duplicate detection documented.

10 — Capture is engineered and shown: classification and extraction trainable per document type, validation queues, e-invoice validation against the standard, intake channels listed with their limits, and where AI processing runs (location, model provider) stated.

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The IT Integrator

Automatic classification and enrichment of content is claimed on the homepage, document type classification, sensitive data classification and bulk metadata extraction sit in the top plan, duplicate identification and removal appears in the archiving guide, and an email-capture product tour page exists though the captured text shows little beyond navigation. We found no public information on OCR, validation queues, or XRechnung and ZUGFeRD processing as structured data. 10 1 2 5 2

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Versioning, permissions & audit trail

How this is scored

Who may see and change which document, what happened to it, and whether earlier states can be recovered: version history, check-in and check-out, role- and attribute-based rights, and an audit trail of reads and changes.

0 — A file drop without users or history: anyone with access sees and overwrites everything, by the vendor's own description.

3 — Version history and folder or workspace permissions; check-out, roles and an audit log are basic or not described.

5 — Version history with restore, users, roles or groups with rights per folder or document type, and a log of who changed or accessed documents.

8 — Check-in and check-out, metadata-driven permissions (by department, client or confidentiality), an audit trail covering reads, exports and deletions, single sign-on and directory sync (Entra ID, LDAP) documented, and administrators' own actions logged.

10 — Access is provable: the audit trail is tamper-evident and exportable, permission changes are themselves versioned, field-level rights and need-to-know access for HR or legal records documented, and the log retention period stated.

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The IT Integrator

The collaboration guide describes file versioning as multiple separate copies and says version control creates immutable audit trails evidencing creation and revision, while plan pages list discretionary permissions, dynamic watermarking and built-in governance controls, and the contract distinguishes Power Users from external Standard Users. We found no public information on check-in and check-out, single sign-on or directory sync, and the captured developer page for the permissions API shows only a page-not-found notice. 7 8 4 1 2

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Audit-proof archiving & retention

How this is scored

GoBD-compliant, revisionssicher archiving: immutability of archived documents, retention schedules and deletion, tax-audit data access, and the independent evidence behind the claim — scored on what is certified and documented, not on the word "GoBD-konform".

0 — Not an archive: a file store or collaboration space in which, by the vendor's own description, documents can be edited or deleted at any time and no retention function exists.

3 — "GoBD-konform" or "revisionssicher" archiving claimed, or retention mentioned; how immutability is achieved and how retention is configured are basic or not described.

5 — GoBD-compliant archiving stated with archived documents protected against change, retention periods configurable per document type, and GoBD guidance or a sample Verfahrensdokumentation offered.

8 — An auditor's report (IDW PS 880 or comparable) published or named with its scope and date, WORM or equivalent storage described, deletion after expiry and legal hold, GDPR deletion reconciled with retention duties, and Z1–Z3 tax-audit export documented.

10 — Archiving is evidenced end to end: current Testat with scope covering the cloud and on-premises editions as sold, retention and deletion logged and reportable, long-term formats (PDF/A) enforced, and a documented procedure for the tax audit and for moving the archive without breaking its integrity.

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The IT Integrator

A business-grade archive domain is offered in which files are programmed so they can be accessed but not changed, with retrieval and indexing described in the governance guides, and content lifecycle management plus snapshot and recovery windows appear in the plans. We found no public information on GoBD compliance, retention schedules configured per document type, an auditor's report, or tax-audit export; how immutability is achieved is described only in outline. 10 10 2 9

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Document workflows & integrations

How this is scored

What happens to a document after it arrives: approval and invoice workflows, tasks and deadlines, and the connectors that tie the DMS to ERP, accounting, DATEV, Microsoft 365 and the rest of the stack.

0 — Storage only: the product is described as an archive or file store with no tasks, approvals or connections to other systems.

3 — An approval, sharing or task step and a few named integrations; a workflow designer and an API are basic or not described.

5 — Configurable approval or invoice workflows with tasks and deadlines, Microsoft 365 or Outlook integration, and an API or connectors to named accounting or ERP systems such as DATEV.

8 — Graphical workflow modelling without code with substitutes and escalation, invoice workflow with ERP or DATEV handover documented, connectors for named ERP systems (SAP, Microsoft Dynamics, DATEV) with their scope, a documented REST API with webhooks or events, and e-signature integration.

10 — Workflows are a platform: versioned workflow definitions, process reporting with throughput times, a public API reference with rate limits and a sandbox, a partner marketplace of integrations with stated maintainers, and workflow history kept in the audit trail.

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The IT Integrator

Workflows appear as plan features (advanced workflows, AI Workflows), e-signature sits in the Elite tier, Microsoft 365 co-editing and Google Workspace integration are named, and an online app store claims 200+ integrations including Procore and Autodesk in the AEC add-on. This is a logo wall rather than stated connector scope: we found no public information on graphical workflow modelling, approval steps with deadlines, a documented REST API with webhooks, or DATEV and ERP connectors; integrations beyond the store are delivered through professional services under a statement of work. 1 4 2 2

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Search, retrieval & exit

How this is scored

Finding documents again and taking them with you: full-text and metadata search, saved searches and mobile access, and whether documents, metadata, versions and audit trail can be exported in documented formats when the contract ends.

0 — No search and no way to get documents out again beyond opening them one by one in the product.

3 — Full-text or file-name search and single-document download; metadata filters and bulk export are basic or not described.

5 — Full-text and metadata search with filters, web and mobile access, and documents downloadable in bulk or in their original format.

8 — Saved searches and search across versions and attachments with permissions respected, bulk export of documents with their metadata (CSV, XML or similar) and versions in a documented structure, and an import path from other DMS or file shares named.

10 — The exit is designed in: a documented complete export with schema including the audit trail, export available self-service at any time, the post-termination retrieval window and data deletion stated, and archives stored in open formats so a successor system can take them over intact.

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The IT Integrator

AI search across text, audio and video and conversational AI answers are claimed on the homepage, AI Search is an Elite feature, and mobile apps for iOS and Android are listed. The exit side is only contractual: the customer is responsible for exporting content before termination, and Egnyte destroys all remaining copies within ninety days; we found no public information on saved searches, bulk export of documents with metadata and versions, or an import path from other systems. 1 4 4 2

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European sovereignty

How this is scored

Who the contracting entity and its owner are, where documents and their metadata are stored and processed in the cloud edition, and who the subprocessors are — including any AI provider that reads document content. Independently sourced by the sovereignty pipeline.

0 — Proven non-EU on every dimension the evidence covers: non-EU contracting entity and non-EU storage of documents, with no EU or on-premises option stated.

3 — One European element proven: an EU contracting entity, EU data centres for the cloud edition, an on-premises edition, or a published DPA, with the rest of the chain unstated.

5 — EU contracting entity and EU data centres stated for the cloud edition, or an on-premises edition, with a DPA offered; the subprocessor chain (hosting, AI processing, support) is unstated or partly non-EU.

8 — EU entity, documents and metadata stored in named EU data centres, subprocessor list with locations published, AI processing location disclosed, an on-premises or private-cloud option offered, and certifications (ISO 27001, BSI C5) published.

10 — Sovereign end to end and evidenced: European ownership, EU entity, every processing location and subprocessor European, customer-controlled keys or on-premises operation available, and certifications with their scope published.

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The IT Integrator

The contracting entity is Egnyte, Inc., a Delaware corporation in Mountain View, and the service is provided as a hosted cloud edition with no on-premises alternative that we could find. A data protection addendum link is published and an EU representative, Egnyte Sp. z o.o. in Poznań, is appointed under GDPR Article 27, but we found no public information on where document content and metadata are stored, the ownership structure, or the subprocessor chain — the subcontractors page is only referenced, its contents were not captured. 4 3 4

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Pricing transparency

How this is scored

Whether a buyer can compute the cost of a given number of users, storage and modules — including cloud versus on-premises licensing, maintenance, implementation partner fees and price increases — from public pages alone.

0 — No public prices at all; every quote comes from sales or a partner.

3 — A public "from" price or one priced edition, per user or flat.

5 — Prices per user or per edition public for the main editions with the billing period stated and the main inclusions listed.

8 — Every edition and module priced publicly, storage limits and overage stated, on-premises licence and maintenance terms given, onboarding priced, and contract term and notice period published.

10 — Complete cost computability: a configurator or price list covering users, modules, storage and deployment model, partner implementation priced or bounded, and price-increase terms on a public page.

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The IT Integrator

Three editions are priced publicly with the billing period stated ($22, $39 and $48 / User / Month, Paid annually) and their inclusions listed, two AEC add-ons at $6 / User / Month, multi-year discounts noted, and auto-renewal, thirty-day notice and forty-five-day price-increase terms published. The Ultimate edition is a custom quote, the CMMC add-on directs you to chat with a specialist, and the captured plan table's storage and upload rows show a 150GB figure in one support row but no per-plan values, so a buyer cannot fully compute total cost. 2 4 2 2

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Questions about Egnyte

Is Egnyte European?

No. whats-best.ai classifies Egnyte as Rest of world. Its vendor, Egnyte, Inc., is incorporated in United States, per the vendor’s page captured 28 Oct 2026.

Where does Egnyte store data?

Not stated on the vendor’s pages as of 28 Oct 2026.

Does Egnyte have a free plan?

Not stated on the vendor’s pages as of 28 Oct 2026.

What are the best alternatives to Egnyte?

As of 28 Oct 2026, the panel rates AMAGNO (3.5/5), PaperOffice (3.5/5) and EASY Archive (3/5) highest among the other 18 Document Management (DMS) products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is AMAGNO (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Egnyte alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (10)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.egnyte.com Checked 28 Oct 2026 +3 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026 Details →
  2. 2 Pricing page www.egnyte.com Checked 28 Oct 2026 +4 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026, 15 Oct 2026 Details →
  3. 3 Privacy policy www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
  4. 4 Terms of service www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
  5. 5 Capture, OCR & indexing — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
  6. 6 Capture, OCR & indexing — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
  7. 7 Versioning, permissions & audit trail — found from sitemap developers.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 1 Oct 2026 Details →
  8. 8 Versioning, permissions & audit trail — found from sitemap www.egnyte.com Checked 28 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →
  9. 9 Audit-proof archiving & retention — found from sitemap www.egnyte.com Checked 26 Oct 2026 +3 earlier captures: 26 Oct 2026, 19 Oct 2026, 15 Oct 2026 Details →
  10. 10 Audit-proof archiving & retention — found from sitemap www.egnyte.com Checked 26 Oct 2026 +2 earlier captures: 19 Oct 2026, 15 Oct 2026 Details →