Forms & Surveys

Zoho Forms

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Zoho Corporation Private Limited · www.zoho.com

An AI-assisted analysis of public evidence — not a hands-on test.

Every score, rationale and verdict on this page is AI-generated. Every claim cites the source it was read from. Nothing here is a human star review — and no score can be bought. How scores are made →

Method and versions

The Market Researcher v1.0 · The Operations Manager v1.0 · The HR Lead v1.0 · The Academic Researcher v1.0 · The Data Protection Officer v1.0 · The Skeptic v1.0 · rubric v1 · evaluated 29 Oct 2026

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Markdown

[![Zoho Forms: AI-assisted analysis on whats-best.ai](https://whats-best.ai/badge/forms-and-surveys/zoho-forms.svg)](https://whats-best.ai/software/forms-and-surveys/zoho-forms)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Zoho Forms at a glance

Vendor: Zoho Corporation Private Limited
Headquarters: Not stated on the vendor’s pages as of 1 Nov 2026
Data hosting: Not stated on the vendor’s pages as of 1 Nov 2026
Free plan: Yes, per the vendor’s own page source, captured 28 Oct 2026
Panel verdict: The AI panel rates Zoho Forms 3/5, the mean of 6 judges. Zoho Forms is the Zoho suite's online form builder, strongest on collection and workflows, weakest on analysis and reporting. how scores are made
As of: Vendor pages captured 28 Oct 2026 to 1 Nov 2026; evaluated by the panel 29 Oct 2026. all sources

Zoho Forms alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The HR Lead

Weighted verdict

Runs the yearly engagement survey and pulse checks for a German company of six hundred, with the works council reading every question. Wants anonymity that is real and stated, results hidden below a minimum group size, reports per department that managers can read, and answers that are deleted when the agreement with the works council says so.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The HR Lead

Panel median The HR Lead This judge’s scores over the panel median. Each label opens its reasoning below.

Scores per criterion, in stars out of 5
Criterion	Panel median	The HR Lead
Form & survey building	3.5 of 5	3 of 5
Distribution, response collection & workflows	3.5 of 5	3.5 of 5
Survey analysis & reporting	2 of 5	2 of 5
Consent, GDPR & respondent data	3.5 of 5	3 of 5
Hosting choice, teams & portability	3 of 5	3 of 5
European sovereignty	2 of 5	2 of 5
Pricing transparency	2 of 5	2 of 5

Form & survey building

How this is scored

What can be built without code: question and field types, conditional logic and branching, piping and hidden fields, calculations, multi-page forms and progress, templates, design and branding, multiple languages, and accessible output for respondents.

0 — Not a form or survey builder; questions cannot be authored in the product.

3 — A builder with the common question types and a few templates; logic, branding or languages are basic or not described.

5 — A drag-and-drop builder with a wide range of question types, conditional logic that shows, hides or skips questions, multi-page forms, a template library, and the customer's logo, colours and fonts.

8 — Advanced logic with piping, hidden fields, calculations and scoring, randomisation, surveys translated into several languages from one master, reusable question libraries, custom CSS or themes, and accessible forms with a named standard (WCAG 2.1 AA or BITV) stated.

10 — Best-in-class authoring: complex research designs (loops, quotas in logic, conjoint or MaxDiff), versioned forms with change history, a published accessibility conformance report, and every element of a form available through the API.

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The HR Lead

A no-code drag-and-drop builder with over 200 templates, calculation fields, custom CSS, subforms, multi-page and card formats, and a genuinely advanced logic suite (page rules, conditional option filtering, nested conditions, dynamic comparison of two field values) is well documented. But we found no public information on piping, hidden fields, randomisation, reusable question libraries, multilingual master forms or a named accessibility standard such as WCAG or BITV — for a survey the works council reads, the missing accessibility statement matters to me. 1 2 8 9 11

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Distribution, response collection & workflows

How this is scored

How forms reach people and what happens to an answer: share links, embedding, QR codes, email invitations with reminders, contact lists and panels, offline or kiosk collection, file uploads, payments and signatures inside the form, notifications, approval or assignment of submissions, and automations that pass a response on to other tools.

0 — No way to collect responses from other people; the product only analyses data collected elsewhere.

3 — A share link and an embed code, with responses visible in the product; invitations, notifications and onward workflows are basic or not described.

5 — Links, embedding and QR codes, email notifications on submission, file uploads, a few native integrations (spreadsheets, CRM, chat) plus a connector service such as Zapier or Make, and either email invitations with reminders or payments inside the form.

8 — Invitations to managed contact lists with reminders and unique links, response quotas and closing rules, offline or kiosk collection, submissions routed for approval or assignment, conditional notifications, documented webhooks and a REST API to read and write responses.

10 — Collection at research and process scale: panel or sample sourcing, multi-channel distribution (email, SMS, web, app intercept) with deduplication, workflows with branching and audit trail, and every response event exposed to the customer's systems in real time with a stated delivery guarantee.

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The HR Lead

Distribution is broad: share links and embeds, kiosk mode, offline collection in the mobile apps, payments and signatures inside the form, plus a strong routing suite with multi-level approvals, delegation, auto-approve/deny, per-stage contextual notifications and webhooks available on every plan including the free tier. We found no public information on managed contact-list invitations with reminders and unique links, response quotas, or a documented REST API, so it stays short of the top level. 2 3 9 10 11

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Survey analysis & reporting

How this is scored

What the product does with the answers: live results and charts, filters and segments, cross-tabulation, NPS, CSAT and other standard scores, open-text and sentiment analysis, shareable dashboards and reports, and exports to the formats analysts use (CSV, Excel, SPSS, R).

0 — No view of results inside the product; submissions can only be forwarded or downloaded one at a time.

3 — A table of responses with simple charts per question and a CSV export; filters, comparisons and report sharing are basic or not described.

5 — Charts per question, filters and segments, at least one comparison or cross-tab view, standard scores such as NPS, shareable or exportable reports (PDF, presentation), and exports to CSV and Excel.

8 — Cross-tabulation with significance testing, weighting, open-text coding or sentiment analysis, trend reports across survey waves, dashboards for different audiences with permissions, and SPSS or R exports with labels.

10 — A research-grade analysis environment: statistical models beyond cross-tabs (driver analysis, regression), benchmarks, text analytics with themes the customer can edit, and every analysis reproducible from documented exports or an analytics API.

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The HR Lead

Custom reports shareable with the team, a filtered table view, trend mention in general terms, and CSV and PDF exports are described. For a six-hundred-person engagement survey I need what we found no public information on: cross-tabulation, significance testing, NPS or other standard scores, open-text or sentiment analysis, per-department dashboards — and above all any rule hiding results below a minimum group size, which my works council would demand before a single question goes out. 1 2 9 12

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Consent, GDPR & respondent data

How this is scored

What the product gives the customer to collect personal data lawfully: consent and privacy-notice fields, anonymous surveys that really drop IP addresses and identifiers, retention periods and automatic deletion, handling of access and erasure requests, encryption of responses, a data processing agreement, and controls over cookies and tracking on the form itself.

0 — The product collects no personal data from respondents, so there is nothing to protect; or it is a different kind of product.

3 — A privacy policy and a statement of GDPR compliance, with a checkbox field usable for consent; anonymity, retention and deletion are not described.

5 — A data processing agreement offered to customers, a consent or privacy-notice field, an anonymous mode that does not store IP addresses, responses deletable by the customer, and encryption in transit and at rest stated.

8 — Retention periods with automatic deletion, tools for access and erasure requests per respondent, field-level encryption or masking of sensitive answers, forms that set no tracking cookies by default, a published list of technical and organisational measures, and a named data protection officer.

10 — Data protection by design and evidenced: end-to-end or customer-key encryption of responses, documented data minimisation defaults, a DPA with audit rights and subprocessor change notice, records of consent kept with each response, and an independent audit of the privacy controls published.

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The HR Lead

A DPA is available on request, a data protection officer is named at Zoho Corporation BV in Utrecht, encryption in transit and at rest is stated, fields can be encrypted with a per-form access code that even administrators must enter, exports mask encrypted fields and can be password-protected, and third-party tracking cookies are stated as fully disabled. However, we found no public information on an anonymous mode that withholds IP addresses or other identifiers, respondent access and erasure requests are routed only through the customer, and automatic submission deletion is listed solely under the Premium plan — deletion on a works-council timetable should not depend on the top tier. 2 3 4 5 6 12 14 15

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Hosting choice, teams & portability

How this is scored

What the customer may choose about where and how the product runs and who uses it: a selectable data region or EU-only hosting, self-hosting or an on-premise edition, team workspaces with roles and permissions, single sign-on, an audit log, custom domains and white-labelling, and a complete export of forms and responses that another tool can import.

0 — A single-user tool with no export of forms or responses.

3 — Shared access for a team and a response export; data location, roles and single sign-on are not described.

5 — Hosting location stated with an EU option, team workspaces with at least two roles, single sign-on on a higher plan, a custom domain or removed vendor branding, and an export of all responses.

8 — EU-only hosting selectable per account or a self-hosted edition, granular roles per form or folder, SSO with SAML and user provisioning, an audit log, white-labelling, and forms and responses exportable in a documented format with an API.

10 — Full control over operation: an open-source or on-premise edition with feature parity, customer-chosen region per workspace, administrative APIs, a documented migration path in and out, and an uptime commitment with a published status history.

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The HR Lead

SAML single sign-on, multi-factor authentication, an audit log covering user updates and deletions, a per-form change log, per-form permissions and a custom domain are documented, with plan tiers defining user counts and paid plans removing the vendor footer. The German product page states EU storage in the company's own data centres while the privacy policy says personal data may be processed in the USA, the EEA and other countries — the captured pages give different figures for where data sits, which I could not resolve for the works council; we also found no public information on a self-hosted edition or an API-based export of all forms and responses. 1 3 4 5 6 10 12

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where forms and responses are hosted, and who the subprocessors are (hosting, email delivery, payment providers, analytics, AI features). Independently sourced by the sovereignty pipeline; responses often carry personal and sometimes special-category data, so the whole chain counts, not only the database.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email, analytics, AI features, support) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, data export and deletion documented, and certifications published with their scope rather than implied.

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The HR Lead

The vendor is Zoho Corporation Private Limited of Chennai, an Indian company, with a named EU data protection contact at Zoho Corporation BV, Utrecht, a DPA offered on request and EU data-centre storage stated on the German homepage. But the captured pages give different figures for data location (the privacy policy names the USA, the EEA and other countries), no subprocessor locations are listed — only that sub-processors were assessed — certifications are referred to only generically as "industry standards", and ownership and contracting jurisdiction remain unconfirmed, so the chain cannot reach the upper levels. 1 4 6

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per plan and per user, response or submission limits and what happens above them, which features (logic, branding removal, SSO, EU hosting, analysis modules) need a higher plan, add-ons, minimum term and the free tier's limits.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with users, responses or features is unclear.

5 — Plans are public with prices and their main limits (users, responses, forms), but at least one commonly needed piece (SSO, EU hosting, extra responses, branding removal) is unpriced or "on request".

8 — Every plan priced publicly with its limits, overage or extra-response prices, feature differences per plan in a comparison table, billing period, VAT treatment and cancellation terms stated.

10 — Complete price computability: annual cost derivable for a given number of users, responses and features, with every add-on, enterprise option, support level and data-return term published.

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The HR Lead

Plan limits are fully public — from a free tier with 3 forms and 500 submissions a month up to 100 users and 150.000 submissions a month on Premium — alongside a clear feature gate per plan (approvals from Standard upward, HIPAA, SMTP and automatic deletion only on Premium, webhooks everywhere), VAT added on top, a seven-day non-renewal notice and card-only billing for terms under a year. Yet we found no public price figures for any plan and no add-on prices, so the real annual cost for a six-hundred-person company cannot be computed from the captured pages. 3 7

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Legal entity	Not determined ⚠ unverified	—	uncited Report an error
Hosting location	Not determined ⚠ unverified	—	uncited Report an error
Hosting options	Not determined ⚠ unverified	—	uncited Report an error
Open source	Not determined	—	uncited Report an error
Data processing agreement	Not determined ⚠ unverified	—	uncited Report an error
Transfer impact assessment	Not determined	—	uncited Report an error

Questions about Zoho Forms

Is Zoho Forms European?

No. whats-best.ai classifies Zoho Forms as Rest of world.

Where does Zoho Forms store data?

Not stated on the vendor’s pages as of 1 Nov 2026.

Does Zoho Forms have a free plan?

Yes. Zoho Forms has a free plan, per the vendor’s page captured 28 Oct 2026.

What are the best alternatives to Zoho Forms?

As of 3 Nov 2026, the panel rates Formbricks (4/5), easyfeedback (3.5/5) and Netigate (3.5/5) highest among the other 19 Forms & Surveys products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Formbricks (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Zoho Forms alternatives.

Where this could be wrong

Evidence ages. The oldest capture behind this page is from 28 Oct 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
Weak sourcing — Legal entity, Hosting location, Hosting options, Data processing agreement. Not confirmed on the vendor’s own pages as captured.
AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

12 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
8 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
6 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
4 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
1 support fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
6 of the readings below were written against an earlier fact sheet — a fact has been corrected, added or pulled since. Until the panel next runs on this product you are reading the older judgement. Know more? Tell us

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Sources (16)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

1 Vendor homepage www.zoho.com Checked 28 Oct 2026 Details →
2 Features page www.zoho.com Checked 28 Oct 2026 Details →
3 Pricing page www.zoho.com Checked 28 Oct 2026 Details →
4 GDPR page www.zoho.com Checked 28 Oct 2026 Details →
5 Security page www.zoho.com Checked 28 Oct 2026 Details →
6 Privacy policy www.zoho.com Checked 28 Oct 2026 Details →
7 Terms of service www.zoho.com Checked 28 Oct 2026 Details →
8 Form & survey building — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
9 Form & survey building — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
10 Distribution, response collection & workflows — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
11 Distribution, response collection & workflows — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
12 Survey analysis & reporting — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
13 Survey analysis & reporting — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
14 Consent, GDPR & respondent data — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
15 Consent, GDPR & respondent data — found from sitemap www.zoho.com Checked 28 Oct 2026 Details →
16 Imprint — found from the homepage www.zoho.com Checked 1 Nov 2026 Details →