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Project Management & Collaboration

OpenProject

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by OpenProject GmbH · www.openproject.org

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Read this page as one judge. Each weighs the same scores by what they care about.

The Data Protection Officer

Weighted verdict

Reads the DPA before the feature list. Optimizes for GDPR posture: EU hosting, subprocessor exposure, deletion guarantees. Rejects anything that cannot answer where the data lives.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Data Protection Officer

Collaboration depth

How this is scored

How much real multi-person project work the tool carries: shared planning, assignments, dependencies, workload, comments, guest access.

0 — A personal task list; a second user has no defined place in it.

3 — Tasks can be shared and assigned, but planning stays per-person — no shared timeline, workload or dependency view.

5 — Solid shared projects with assignments, comments and at least one team-level planning view; gaps appear in cross-project or capacity planning.

8 — Team-level planning is first-class: cross-project views, workload/capacity, dependencies, guest or client access with sane permissions.

10 — Handles the full span from two freelancers to a structured department in one model — planning, capacity, permissions and client involvement all without workarounds.

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The Data Protection Officer

Fine-grained role-based access at individual project level proves multi-user projects with defined places for a second user, so this is no personal list — but the registry evidences nothing about assignments, comments, shared timelines, dependencies, workload or guest access. The captured feature surface is all security and SSO, no collaboration. 4

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Reporting

How this is scored

Whether the tool can answer questions about the work: progress, time, budgets, utilization — and export the answer.

0 — No reporting beyond looking at the board.

3 — Fixed per-project status views only; nothing aggregates across projects and nothing exports cleanly.

5 — Useful standard reports (progress, tracked time) with basic filters and CSV export, but limited customization and no budget/utilization depth.

8 — Configurable cross-project reporting incl. time, budgets and utilization, with dashboards and reliable exports.

10 — Reporting is a product in itself: custom report builder, scheduled delivery, API access to every metric the UI shows.

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The Data Protection Officer

No report, dashboard, time, budget, utilization or export capability appears anywhere in the registry — the feature pages captured (pricing and security) list none, so I score by the absence anchor. Tellingly, the privacy policy documents log retention more thoroughly than anything here documents reporting on work. 2 4

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Integrations

How this is scored

How well the tool connects to the rest of the stack: native integrations, calendar/comms hooks, API and webhooks, import/export paths.

0 — A closed box — no API, no integrations, CSV out if anything.

3 — A handful of marquee integrations, no public API or an API that covers a fraction of the product.

5 — The common set (calendar, Slack/Teams, file storage) plus a documented public API; automation platforms partially covered.

8 — Broad native catalogue, well-documented API and webhooks, first-class automation-platform support and real import paths from competitors.

10 — Ecosystem-grade: everything in 8 plus the tool is itself extensible (apps/plugins, AI/MCP surfaces) and exit via API export is complete.

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The Data Protection Officer

A handful at best: Google SSO, OpenID Connect to Nextcloud Hub and openDesk on the top tier, mobile apps, and a release-check API for self-hosters that covers a fraction of the product. No evidence of a documented product API, webhooks, calendar or Slack/Teams hooks, or import paths. 2 3

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Onboarding effort

How this is scored

Time and friction from signup to first real value for a small team, without paid services.

0 — No self-serve path — onboarding starts with a sales call and an implementation project.

3 — Self-serve exists but the first project requires configuration a newcomer cannot judge yet (workflows, custom fields, permissions) before anything works.

5 — A team gets a first project running within a day; trial requires payment details or key steps live behind docs.

8 — Signup to working project inside an hour: guided setup, sensible defaults, templates, trial without payment details.

10 — Minutes to value even for non-tool-people, importers pull existing work in, and the tool teaches its own advanced features as the team grows into them.

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The Data Protection Officer

Self-serve is real and clean: a free Community edition with no seat minimum, and 14-day cloud or on-premises trials 'risk-free without cancellation' — no payment-details hostage. But nothing evidences guided setup, templates or importers, and the permanent free path means operating your own server. 2

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European sovereignty

How this is scored

Where the company and the data actually sit: legal entity, ownership control, data residency, and subprocessor exposure to non-EU jurisdictions.

0 — Non-European vendor, data on US infrastructure under US law, no DPA worth the name.

3 — DPA and GDPR language present, but hosting defaults to the US or ownership sits outside Europe — compliance paperwork over substance.

5 — EU data residency is available and contractually fixed, but the vendor or its controlling owner is non-European, or core subprocessors put data within CLOUD Act reach.

8 — European company under European control with EU-resident data and a public DPA; remaining exposure is limited to identifiable subprocessors (e.g. a US hyperscaler's EU region) and is documented.

10 — European company, European control, EU-only data residency on European infrastructure, subprocessor list free of extraterritorial reach — verifiable, not asserted.

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The Data Protection Officer

Substance over paperwork: OpenProject GmbH in Berlin, a named data protection officer, an Article 28 DPA signable in-product with SCCs, EU-resident Enterprise Cloud data, concrete deletion guarantees (90-day logs, instance purge six months after contract expiry), AES-256 at rest including backups, and a GPLv3 self-hosting escape hatch. 2 3 4

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Support & documentation

How this is scored

Whether a stuck user gets unstuck: docs quality, support channels and their availability per plan, and the health of the learning surface.

0 — No docs beyond marketing pages; support is a contact form that may answer.

3 — Docs exist but are thin or stale; support on entry plans is effectively email-only with slow turnaround.

5 — Searchable help center covering the core product; chat or email support on all plans with reasonable response times.

8 — Deep, current docs incl. onboarding guides and templates; fast chat support not gated to top tiers; visible changelog.

10 — Docs, academy, community and support so good they are a reason to buy; SLAs published, support quality independent of plan.

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The Data Protection Officer

Support windows are published per plan (Mon-Fri, 9:30-4 ET on Basic) plus a security contact and advisories mailing list, which I credit. But no help center, documentation depth, chat channel or changelog is evidenced anywhere, and the free Community tier shows no support at all. 2 4

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Pricing transparency

How this is scored

Can a buyer determine the real, payable cost of the tool for their team before talking to anyone?

0 — No public pricing at all — every number sits behind "contact sales".

3 — Some tiers are public, but a deciding factor (seat minimums, mandatory add-ons, billing-period surcharge, tax treatment) only surfaces at checkout or in fine print.

5 — Self-serve tiers are publicly priced and the billing-period difference is stated, but the headline number still needs qualifying — e.g. annual-only headline, taxes excluded without saying so, or an opaque enterprise tier doing real work.

8 — Every self-serve tier is fully priced with billing periods and tax treatment plain on the page; only genuinely custom enterprise work lacks a number.

10 — Every tier including enterprise has a public price or published price formula, and the headline number is the number on the invoice.

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The Data Protection Officer

Self-serve tiers carry public per-user prices with seat minimums stated on the page and even a worked example ($2,175/year for 25 Basic users), and the BIM add-on surcharge is public. Missing pieces: billing-period treatment (the example is annual with no monthly/annual split stated), tax treatment, and the Corporate tier doing real work behind 'on request'. 2

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about OpenProject? Tell us Report an error on this page

Sources (15)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.openproject.org Checked 5 Oct 2026 +3 earlier captures: 15 Sep 2026, 11 Sep 2026, 20 Aug 2026 Details →
  2. 2 Vendor pricing page www.openproject.org Checked 5 Oct 2026 Details →
  3. 3 Privacy policy www.openproject.org Checked 5 Oct 2026 Details →
  4. 4 Security page www.openproject.org Checked 5 Oct 2026 Details →
  5. 5 Imprint www.openproject.org Checked 5 Oct 2026 Details →
  6. 6 Collaboration depth — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  7. 7 Collaboration depth — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  8. 8 Reporting — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  9. 9 Reporting — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  10. 10 Integrations — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  11. 11 Integrations — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  12. 12 Onboarding effort — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  13. 13 Onboarding effort — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  14. 14 Support & documentation — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →
  15. 15 Support & documentation — found from sitemap www.openproject.org Checked 5 Oct 2026 Details →