clockodo vs Toggl Track

clockodo

Browser, desktop and Android/iOS apps plus a shared time-recording terminal give several paths for forty people to clock in, and the mobile apps store entries offline and synchronise automatically once a connection returns. Retroactive entries, a split function for missed breaks and a change annotation on every edited entry cover honest mistakes; we found no public information on geofenced or GPS check-in, and none on bulk correction of entries.

Toggl Track

Capture is built for desk teams like mine: web, Windows and macOS desktop apps, iOS and Android, Firefox and Chrome extensions, real-time and manual timers, idle detection, and timesheet approvals on Premium. We found no public information on offline capture, shared kiosks or terminals for site crews, GPS check-in, or bulk corrections with an audit trail of who changed what.

clockodo

The vendor cites the BAG 2022 duty, records start, duration and end, offers configurable break rules that can be enforced, warns when working times are breached, annotates changes and locks timesheets behind digital signatures. The vendor itself states the automatic break deduction books no break period, so on an inspection it would not be evident when a break happened unless the employee records it; we found no public information on daily maximum or eleven-hour rest checks, or on an export shaped for an inspection.

Toggl Track

The timers produce timestamped entries and approvals exist, which is a floor, but these pages sell project time, not German compliance: we found no public information on break rules, the eight and ten hour daily maximums, the eleven-hour rest period, or a two-year working-time record built for an inspection.

clockodo

Absence is genuinely handled: automatic vacation accounts with carry-over and holidays, sickness and child sickness among ten absence types, approval configurable per absence type, a team calendar and country-specific public holidays. Shift planning is the other half of this criterion and we found no public information on rosters, shift templates, availability or swap workflows.

Toggl Track

PTO and public holidays feed individual-level capacity, flexible hours are modelled, and a Time Off Pro add-on connects leave management to capacity planning. We found no public information on automatic entitlement with carry-over, sickness recording, substitution and swap workflows, or a shift roster — this is holiday planning for project teams, not duty rostering.

clockodo

Entries carry customer, project, subproject, service, employee, description and hourly rate at capture, budgets in hours and money trigger warnings before a project slides into loss, and the billing workflow pushes filtered project times with automatic rates into named invoicing tools — Lexware Office, sevdesk, easybill — where the invoice draft is created. Timesheets with digital signatures give an approval step before billing; we found no public information on a billable flag, cost centres, or how a rate change mid-project is handled.

Toggl Track

Unlimited projects, tasks and tags, billable rates from Starter, team revenue reports, labour costs and profitability on Premium, fixed-fee projects, and dashboards of time actuals against estimates by task and member — the allocation I bill on is present. We found no public information on a client and cost-centre level above projects, rate cards by role that survive a mid-project change, budget warnings before an overrun, or a maintained handoff into a named invoicing system; the export evidence is generic CSV and PDF.

clockodo

A documented connection to DATEV Lohn und Gehalt exists, with client and consultant numbers sourced from the tax adviser, wage types assigned in configuration and absences ready for preparative payroll. But the vendor states the export is available exclusively for hourly wage earners and that surcharges, and employees who have entered surcharges, are excluded from it; we found no public information on a lock step before transmission or on retro corrections after the close.

Toggl Track

The only export evidenced is generic CSV and PDF. We found no public information on a named payroll system, a defined payroll format, night, Sunday or holiday surcharges, or a lock step before transmission.

clockodo

Clockodo GmbH is a German entity registered at Amtsgericht Hamm, the system is stated to store data on German servers, and the privacy policy publishes its subprocessors — Mittwald and HubSpot in Germany, PayPal in Luxembourg, Stripe in the USA — with the EU-US Data Privacy Framework and standard contractual clauses named as transfer mechanisms. A trust centre covers processing agreements, technical measures and data centres; we found no public information on ownership structure or an on-premises option, and the operator of the application's own data centre is not separately named.

Toggl Track

The privacy policy puts processing in Estonia with Toggl OÜ as the default processor, and ISO/IEC 27001:2022 certification plus documented transfer mechanisms including standard contractual clauses are stated. The group also contains a Delaware entity customers may contract with, and the sub-processor list lives on its own page — we found no public information on who is on it.

clockodo

The pricing page gives per-user net prices for three tiers — Basic at 4 €, Pro at 10 € with 8 € for the first twelve months, Pro Plus at 12 € with 10 € for the first twelve months — plus a Plus package at +2 € per user per month, with monthly or annual billing, cancellation to any month-end and VAT treatment stated, so most of an annual invoice is computable. The time-recording terminal and the DATEV payroll add-on carry no public price, and from twenty users the vendor invites an individual offer — so for a forty-person firm like mine the real annual cost ends in a conversation.

Toggl Track

Starter at $9 per user per month, Premium at $16 per user per month, Free at $0, and "4 months free Annual (Save 33.3%)" give the per-user maths for the main tiers with the billing period stated. Enterprise is "Contact Us", and the pieces I would add — Time Off Pro and the expert onboarding package — carry no public number; we found no public information on VAT treatment or minimum terms.