clockodo vs Toggl Track

clockodo

Capture paths run from browser and desktop apps to iOS and Android with offline entry that syncs automatically, plus a punch clock that keeps running through project changes — and a shared time recording terminal appears exactly once in a features list, with no detail and no price. Corrections have a real workflow (retroactive entries, a split function for missed breaks, edit locks with digital signatures) and every edited entry carries a change annotation, but we found no public information on badge readers, geofenced or GPS check-in, or bulk correction with attribution.

Toggl Track

Web, mobile, desktop and browser-extension timers with idle-time detection are documented, and timesheet approvals at Premium give corrections a workflow rather than an admin chore. But we found no public information on offline capture, a shared kiosk or badge terminal, or GPS/geofenced clock-in — so the site crew and the shift worker have no evidenced way in. This is capture built for people who already have a browser tab open.

clockodo

The "gesetzeskonform nach BAG-Urteil" claim rests on configurable break rules (full or sliding deduction with a cutoff date), a break-enforcement setting in company settings, and warnings to both employee and employer when working times are not kept — yet no captured page names the 8/10-hour daily maximum or the 11-hour rest period, and retention is addressed only as a generic privacy-policy deletion rule rather than for the working-time record. The vendor's own help centre concedes the automatic break deduction books no break period, so an inspection would not show when the employee actually paused; the employee must record breaks themselves. A change annotation on edited entries exists, but nothing evidenced is tamper-evident, and we found no public information on on-call, standby or travel time.

Toggl Track

We found no public information on break handling, the eight- and ten-hour daily maxima, the 11-hour rest period, or retention of the working-time record itself — nothing on the pages maps a feature to the BAG 2022 decision or § 3 ArbSchG. The only retention statements we found cover personal data, logs and accounting records, not an inspection file for a German authority. The vendor positions the product around capacity and profitability, and the captured pages make no conformity claim I could test.

clockodo

Absence is the strong half: ten absence types from vacation to quarantine, approval configurable per type with supervisor release, automatic entitlement with carry-over, country-specific holiday calendars, a team calendar and Outlook/Google synchronisation. But the shift or duty roster — half of what this criterion asks — is absent from every captured page: we found no public information on shift planning, shift templates, substitution or swap workflows, or coverage checks. Approved absences flow into a shared calendar and the payroll preparation, not into any plan that reflows around them.

Toggl Track

The absence offer is 'PTO, public holidays, and flexible hours' at Starter plus a Time Off Pro add-on for leave management, while the planning features — boards, task lists, a Timeline working as a Gantt chart, a Calendar — plan projects rather than people's shifts. We found no public information on automatic entitlement, carry-over, sickness recording, substitution or swap workflows, or shift templates with rest-period checks. What gets approved is the timesheet, not the leave, and the add-on is named without price or mechanics.

clockodo

Recorded time carries client, project, subproject and service with a stored hourly rate and lump sums, hour and money budgets with warnings before a project turns loss-making, and interval budgets in the top tier. Billing is a designed handoff rather than an export: invoice drafts arise from project times without retyping and pass by click to the named tools Lexware Office, sevdesk and easybill, with timesheet approvals under edit locks and digital signatures. We found no public information on cost centres, role-based rate cards, a per-entry billable flag, or how rates are treated when they change mid-project.

Toggl Track

This is the home ground: billable rates from Starter, team revenue reports, fixed-fee projects, Premium labor-cost and profitability reports and dashboards of time actuals versus estimates — real allocation for an agency. We found no public information on a client–project–task–cost-centre hierarchy, role-based rate cards, budget warnings, or an invoice-ready export into a named accounting system; the exports on offer are CSV and PDF. Timesheet approvals exist, but they are sold for data accuracy, not as a billing release gate.

clockodo

There is a named DATEV Lohn & Gehalt connection, documented in German and English help pages with client and consultant numbers, personnel-number type and wage-type assignment, and absences stand ready for preliminary payroll. The fine print does the deciding: the export is available exclusively for hourly wage earners, and surcharges — or any employee who has stored surcharges — are excluded from it, so night, Sunday and holiday surcharges do not travel this path. We found no public information on time-account export, mid-month changes, or a lock step before transmission.

Toggl Track

The documented exits for a closed month are CSV export, PDF export and an API; we found no public information on a named payroll system such as DATEV, a defined payroll format, night, Sunday or holiday surcharges, time-account transfer, or a lock step before transmission. That is a file someone retypes into payroll — exactly the chore the buyer is trying to stop paying for.

clockodo

The contracting entity is Clockodo GmbH with a German register entry, product pages state data is stored on German servers, and the privacy policy names its processors — Mittwald in Espelkamp, HubSpot Germany, PayPal in Luxembourg, Stripe in the USA — with the EU-US Data Privacy Framework cited as the basis for the American one, which clears non-EU processing being named with a legal basis. It stops short of the full picture: we found no public information on ownership, published data-centre certification, whether the processor list is complete, or an on-premises and private-cloud option.

Toggl Track

Processing operations are stated to sit in Estonia, the default controller/processor is the Estonian Toggl OÜ, and ISO/IEC 27001:2022 certification with regular audits is on record. But the same privacy policy names Toggl, Inc. of Delaware as an entity customers may contract with, and beyond internal Toggl Group companies we found no public information on the sub-processor chain, the data-centre provider or ownership. International transfers are papered over with adequacy decisions and standard contractual clauses — lawful scaffolding, not a DACH-clean chain.

clockodo

All three tiers carry public per-user net prices with VAT treatment stated, monthly and annual billing, cancellation at any month's end, no base or setup fee, and single users free permanently — the software invoice is computable from the pricing pages alone. Two pieces stay in the dark: the time recording terminal named among the capture paths has no price on any captured page, and from 20 users the vendor invites an individual offer, so a larger buyer cannot compute their annual invoice from public pages.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are public, with monthly billing and an annual option of '4 months free', plus a feature-comparison page. But the Free plan is 'for a limited number of users' with no number stated, Enterprise is 'contact sales', and we found no public price for the Time Off Pro add-on or the expert-onboarding package — a buyer with leave-management needs cannot compute the annual invoice. We also found no public information on VAT treatment or a minimum term.