clockodo vs Toggl Track

clockodo

Browser, desktop and smartphone apps plus a shared time-tracking terminal are all named, and the mobile app is documented as running in the background and syncing automatically once a connection returns, which covers my office, workshop and field crews. Corrections are a workflow rather than an admin chore: retroactive entries, a split function for missed breaks, a change annotation on edited entries, and timesheets with editing locks and digital signature release. We found no public information on GPS or geofenced check-in for field staff, and none on bulk correction across a whole team.

Toggl Track

Timers run on web, Android and iOS, Windows and macOS desktops and browser extensions, and Premium adds timesheet approvals and idle detection. For the workshop wall and the field crews we found no public information on offline capture, a shared kiosk or terminal, or GPS check-in, so capture ends at whoever carries their own phone.

clockodo

The vendor cites the EuGH 2019 and BAG 2022 rulings, records start, duration and end, and models breaks properly with configurable rules, full or sliding deduction with a cutoff date, and a setting that enforces pauses, plus a warning to employee and employer when working times are not kept. The vendor's own help states that the automatic break deduction books no break period, so when an employee actually took their break would not be visible in an inspection unless they record it themselves. We found no public information on daily maximum or eleven-hour rest-period checks, or on a stated retention period for the working-time record itself.

Toggl Track

Timesheet approvals and required fields are evidenced, but we found no public information on break rules, the eight- or ten-hour daily maximum, the eleven-hour rest period or a two-year retention of time records built for an inspection. The retention figures published — 90 days for logs, seven years for billing records — sit in a privacy policy, not a working-time record.

clockodo

Absence is genuinely handled: ten absence types from vacation to child sickness, automatic vacation accounts with carry-over and country-specific public holidays, approval configurable per absence type, and a shared team calendar with Outlook and Google sync. For the roster side we found no public information on shift planning, shift templates, availability, substitution or swap workflows, or coverage warnings before publication — which is exactly the half I need for field crews.

Toggl Track

PTO, public holidays and flexible hours are listed, and a Time Off add-on connects leave management with capacity planning, which is more than a spreadsheet. We found no public information on automatic entitlement, carry-over, sickness recording, swaps or any shift roster with rest checks — and with workshop and field staff, no roster means the time data tells me half the story.

clockodo

Entries carry client, project, subproject, service, employee, description and hourly rate right at capture, with budgets in hours and money, warnings before a project runs into loss, and lump sums such as travel costs. Billing is a real handoff: the invoice builder filters by project, applies stored rates, lets you pick text building blocks, and transmits to Lexware Office, sevdesk or easybill where the draft is created. We found no public information on rate cards by role, a billable flag, or cost centres as a separate dimension.

Toggl Track

Unlimited projects and tags, tasks with billable rates, labour costs, profitability reports, fixed-fee projects and time-actuals-versus-estimates dashboards are all evidenced — an agency or professional-services team could genuinely bill on this. We found no public information on a client-and-cost-centre hierarchy, rate cards by role, budget warnings or an invoice-ready handoff into named accounting systems.

clockodo

There is a documented DATEV Lohn & Gehalt connection with client and consultant numbers, employee-number type and wage-type mapping, and approved absences are stated to be ready for payroll preparation. But the vendor's own help states this export is available exclusively for hourly wage earners and excludes surcharges and any employees who have entered them — with night, Sunday and holiday supplements, that is precisely the gap I would face for shift staff. We found no public information on time-account export, mid-month changes, or a lock step before transmission.

Toggl Track

The month can leave as CSV or PDF, but we found no public information on any named payroll system — DATEV or otherwise — a defined payroll format, surcharge handling or a lock before transmission. For my payroll clerk that is a file someone retypes.

clockodo

The contracting entity is Clockodo GmbH in Unna with a German register number and VAT ID, the system is stated to store data on German servers, and the privacy policy names its subprocessors with addresses: Mittwald in Espelkamp for hosting, HubSpot Germany in Berlin, PayPal in Luxembourg and Stripe in the USA. The US processing is named with the EU-US Data Privacy Framework and standard contractual clauses as its legal basis, and a trust centre publishes the processing agreement, TOMs, security standards and data-centre information. We found no public information on an on-premises or private-cloud option for buyers who need one.

Toggl Track

Processing is stated to sit in Estonia under the Estonian company, even where the contract runs through the Delaware entity, with Standard Contractual Clauses and adequacy mechanisms named for transfers. The captured pages name no external subprocessors, no data-centre provider and no on-premises option, and the Delaware contracting option is a wrinkle I would want closed in writing before 200 staff's data lands anywhere.

clockodo

Per-user prices are public for every tier — Basic at 4 € per user per month, Pro at 10 € with 8 € for the first twelve months, Pro Plus at 12 € with 10 € for the first twelve months, and a plus package at +2 € per user per month — with billing period, monthly cancellation, no base or setup fee and net prices plus VAT all stated. What I cannot compute for two hundred people: the pricing page invites buyers with at least 20 users to request an individual offer, and the time-tracking terminal named in the features pages carries no public price. We found no public information on terminal hardware or setup costs.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are public with monthly billing, an annual "4 months free" term, a $0 free tier and a full feature-comparison page. Enterprise is contact-sales, the Time Off and onboarding add-ons carry no number, and we found no public information on VAT treatment or minimum terms — so I cannot compute my annual invoice for 200 heads from the public pages alone.