clockodo vs Toggl Track

clockodo

Browser, desktop and smartphone apps plus a named time-recording terminal give several capture paths, the mobile app records offline and syncs automatically, and employees can book forgotten times themselves, with a note left on every changed entry and digital signatures releasing work records. We found no public information on GPS or geofenced check-in, on badge readers, or on bulk correction with an attributable trail of who changed what.

Toggl Track

Web, mobile, desktop and browser extensions give desk staff several ways to start a timer, and timesheet approvals in Premium mean corrections at least pass a reviewer. We found no public information on offline capture, shared terminals or kiosks for site crews, geofenced check-in, or an audit trail of who changed what on an entry. This is a timer built for people at a desk, not a capture model for a mixed workforce.

clockodo

Begin, duration and end are recorded minute-accurately with the recording duty cited, break rules are adjustable, breaks can be enforced in company settings, and both employee and employer are warned when working times are not kept. The vendor's own help pages state the automatic break deduction books no break period, so an inspection would not show when the break was taken unless the employee records it, and retention appears only as the privacy policy's four-year default with a ten-year tax archive. We found no public information on daily-maximum or eleven-hour rest-period checks, tamper-evident storage, or an export built for an inspection.

Toggl Track

Nothing in the captured pages addresses the German recording duty: no break rules, no daily maximum or rest-period checks, and no statement that time entries are kept for the statutory period. The privacy policy shows a formal retention policy and ISO/IEC 27001 certification, but those govern personal data generally, not a working-time record that survives inspection. I would not hand this month to an auditor as evidence of compliant working time.

clockodo

Vacation accounts with remaining leave and holidays are calculated automatically, sickness and a long list of absence types carry per-type approval rules into a team calendar, country-specific public holidays can be stored, and absences sync to Personio. We found no public information on shift or duty rostering, availability, substitution or swap workflows — the planner in view arranges absences by drag and drop, not shifts.

Toggl Track

Capacity basics list PTO, public holidays and flexible hours, and a Time Off Pro add-on promises to connect leave management with capacity planning. We found no public information on automatic entitlement, carry-over, sickness recording, or any shift roster with substitution and coverage checks — the planning on show is project planning, not a duty roster. Vacation appears as a capacity assumption rather than an administered entitlement.

clockodo

Every entry carries client, project, subproject, service and an hourly rate, hour and money budgets trigger automatic warnings before a project runs at a loss, and invoice drafts pass per click into named invoicing tools — Lexware Office, sevdesk and easybill — without retyping, with approvals by digital signature on the work record. We found no public information on cost centres, role-based rate cards, or rate behaviour when a rate changes mid-project.

Toggl Track

Unlimited projects and tags, billable rates from the Starter tier, and labor costs, fixed-fee projects and profitability reports in Premium mean recorded time genuinely carries a billable dimension through to reporting. We found no public information on a client-project-task or cost-centre structure, rate rules that survive a mid-project rate change, budget warnings, or a maintained handoff into any invoicing or accounting system. Strong for project time, unfinished for revenue.

clockodo

A maintained connection to DATEV Lohn & Gehalt exists in the product, with client number, consultant number, personnel-number type and salary-type mapping to configure, and absences and the hours account stand ready for payroll preparation. But the vendor's own setup pages state this export is exclusively for hourly wage earners and excludes any employee who has entered surcharges — so night, Sunday and holiday work leaves the payroll run through no documented path. We found no public information on a lock step before transmission or on corrections after the close; the captured pages show reports leaving as PDF or CSV.

Toggl Track

The month leaves as a CSV export, a PDF or through the API — no named payroll system, no defined format, no night, Sunday or holiday surcharges, no time account, no lock before transmission and no path for corrections after the close. A CSV is an admission the handoff was never designed; someone retypes the month and owns the surcharge maths themselves. For a payroll run this sits at the bottom of the scale.

clockodo

Clockodo GmbH is the German contracting entity with German register details, the product stores data on German servers, and the privacy policy names processors with addresses — including a US payment provider processed under the EU-US Data Privacy Framework — alongside a trust centre carrying the data-processing agreement, technical measures and data-centre information. Processor categories such as the conference platforms remain unnamed, and we found no public information on data-centre certification or an on-premises option.

Toggl Track

The default contracting party is Toggl OÜ in Tallinn with processing operations in Estonia, and transfers outside the EU are at least given named mechanisms such as adequacy decisions and Standard Contractual Clauses. But the full sub-processor list sits on a page whose contents we have not captured, a Delaware sister entity can also be the contracting party, and we found no public information on the data-centre provider or its certification. Sovereignty is plausible but asserted, not evidenced end to end.

clockodo

All plans carry public per-user net prices — Basic at 4 € per user per month, Pro at 8 € for the first twelve months then 10 €, Pro Plus at 10 € then 12 €, the plus package at +2 € — with monthly or annual billing, cancellation at month end, VAT treatment stated, and no base or setup fee. A time-recording terminal is offered as a capture point, but we found no public information on terminal pricing or on a calculator that produces the annual invoice for a given headcount.

Toggl Track

Starter at $9 per user per month and Premium at $16 per user per month are public with the monthly period stated, annual billing is spelled out as 4 months free, and a compare-all-plan-features page exists. The Time Off Pro add-on, the expert onboarding package and the Enterprise tier carry no price, and VAT treatment is not stated, so a buyer can price the seats but not the whole annual invoice.