As of 1 Nov 2026, the panel rates Collaboard 3.5/5 and Conceptboard 3/5 in Online Whiteboard. Weighted by what each judge cares about, 6 of the 6 judges pick Collaboard and 0 pick Conceptboard. Collaboard scores higher on 4 of 7 criteria (Sharing, permissions & administration, Canvas, templates & content, Integrations, import & export, plus 1 more). Conceptboard scores higher on 2 of 7 criteria (Security, AI controls & deployment and Pricing transparency). Provenance — Collaboard: UK / wider Europe; Conceptboard: EU-Made. Ratings are the AI panel’s opinion, formed from public evidence: how scores are made.
Collaboard is ahead on canvas and content (6.3 versus 4.5), integrations and export (6.0 versus 4.3) and access and administration (6.8 versus 4.8) — six judges lean Collaboard and zero lean Conceptboard on those criteria — and on facilitation (6.2 versus 5.8), which leans 2 to 0 with four ties. Conceptboard is ahead on security and deployment (6.5 versus 6.0; three lean its way, three tie) and pricing transparency (6.2 versus 5.7; two leans to Collaboard's one, three ties). Sovereignty ties at 8.0 on six tied judges. Conceptboard's pricing score rests on published tiers and free-plan limits set against 'additional fee' add-ons; Collaboard's 5.7 reflects 'Custom pricing' on the tier carrying single sign-on and self-hosting, and captured pages giving different figures for currency. Judge weightings give 6.3 to 5.3 (workshop facilitator) and 6.7 to 6.4 (works-council member). The leans differ by criterion; that split is the answer.
Choose Collaboard if
You need SCIM provisioning documented in depth and tenant-wide audit logs with stated retention: access and administration runs 6.8 to 4.8, with six judges leaning Collaboard.
Your boards depend on canvas basics such as sticky notes, freehand drawing and connectors: canvas and content runs 6.3 to 4.5 with six judges leaning Collaboard.
You must export board content in named formats or integrate through a documented API rather than a promise of full export with no formats named: integrations and export leans six to zero for Collaboard.
You run facilitated workshops: facilitation sits at 6.2 versus 5.8, though only two judges lean Collaboard and four tie.
Choose Conceptboard if
Your security review requires certifications: Conceptboard's verdict lists ISO 27001, 27017 and 27018, while the bench found no public information on certifications such as ISO 27001 or SOC 2 for Collaboard.
You need published tier prices and concrete free-plan limits for budgeting, rather than 'Custom pricing' on the tier carrying single sign-on and self-hosting: pricing transparency leans 2 to 1 toward Conceptboard (6.2 versus 5.7).
You must contract with a German entity and host in Germany on named infrastructure — Conceptboard Cloud Service GmbH of Halle (Saale), IONOS and AWS in the Frankfurt region — noting sovereignty ties at 8.0.
Your team weighs security and deployment heaviest: three judges lean Conceptboard and zero lean Collaboard (6.5 versus 6.0).
Read this comparison as one judge. Each weighs the same scores by what they care about.
The Skeptic
Has seen a free plan with "unlimited members" that locks every board after the third, "EU data residency" that covers the database but not the AI, and an export that turns two years of workshops into a stack of PNGs. Reads that a product is "enterprise-grade" and asks who can open a board shared by link, whether the boards train anyone's model, what the export keeps — and what leaving would cost.
Collaboard
This judge's pick
Conceptboard
Criterion by criterion
Canvas, templates & content
Collaboard
An infinitely large canvas, sticky notes, five digital pens, mind maps, tables and multimedia on the board are stated, backed by a template library of over 250 templates in English and organisation templates created and categorised centrally by owners and managers. What holds it down: we found no public information on search across boards or documented limits for large boards — the help pages only advise exporting large boards as several smaller PDFs — and no public information on what Collaboard AI does with board content or whether it clusters or summarises notes.
Conceptboard
A template library for workshops and retrospectives, templates adaptable to the organisation and saved as team templates, Kanban and Gantt views, sections for presentations, and files from Google Drive, OneDrive and Dropbox on the board are documented, with per-board object limits stated for the free plan. We found no public information on the canvas basics — sticky notes, freehand drawing, shapes and connectors — nor on tables, mind maps, search across boards, or any AI content features. What the pages prove is a shared workspace with templates and project views, short of the structured-data and diagramming level.
Workshop facilitation & participation
Collaboard
Guests edit without a login, there is a timer, anonymous voting with archived results that the facilitator can share selectively, a presentation mode where all participants follow the presenter, object locking, and participant limits stated per tier (5 per board on the free plan, 50 on Basic, unlimited on Advanced). We found no public information on an accessibility statement, breakout areas, a session agenda, or a private mode for note-writing, and no public information on exporting voting results.
Conceptboard
Timer, voting, live moderation that guides the audience through the content, presentation sections clicked through in order, and guest contributor access for externals are documented, with boards running inside Teams and Webex meetings. An external audit against EN 301 549 and BITV 2.0 from July 2025 is published — partially compliant, with none of the templates marked accessible and not all PDFs accessible. We found no public information on anonymous or private note modes, breakout areas, participant limits per session, or the locking of objects.
Integrations, import & export
Collaboard
Import from other whiteboards is documented unusually honestly — Miro, Mural and Conceptboard, with an object mapping that shows Kanban boards and mind maps arriving as images — alongside Teams, Webex, Jira, Confluence, Nextcloud and a public API with API keys. The exit story is thin: the documented export is a vector PDF, and we found no public information on CSV export of notes, webhooks, or an export in an editable format another tool can open.
Conceptboard
Named integrations run to Teams, Webex, Confluence embedding via iFrame, Jira on the board, and file imports from Google Drive, Dropbox and OneDrive; the terms of use mention APIs for programmatic access without documenting them. Export appears only as the promise to "fully export or delete your data, either automatically or on request" — no format, no structure, no import path into another tool — so the exit cost of two years of workshops cannot be answered from public pages. We found no public information on Slack, two-way Jira sync, webhooks, imports from other whiteboards, or export as PDF, image or CSV.
Sharing, permissions & administration
Collaboard
SCIM is documented in depth (the entire scope except bulk, with group-based license assignment), sharing policies are set centrally — required passwords, disabled guest invitations, disabled API keys, link expiry with separate values for registered users and guests — and audit logs cover authentication, projects, spaces and templates, exportable as CSV with a stated retention of 90 days for WEB and CH and 365 days for DE. We found no public information on domain capture, streaming audit logs to a SIEM, content retention and legal hold, or transferring a person's boards when they leave.
Conceptboard
Granular role-based access rights per file, board and project, guest contributors, single sign-on with SAML 2.0 and OAuth 2.0, and audit logs and admin controls named at the paid tiers are documented, with LDAP support in the self-hosted edition. We found no public information on link-sharing expiry and passwords, centrally set guest or sharing policies, SCIM provisioning, domain capture, retention rules and legal hold, or the transfer of boards when a person leaves. Who can open a given board is answerable; what the organisation controls centrally is not described.
Security, AI controls & deployment
Collaboard
Encryption in transit (TLS) and at rest (256-bit AES) are stated, and deployment is the strong part: on-premises with air-gapped support, a virtual appliance, AWS GovCloud or Azure Government, and a confidential-cloud mode that encrypts data even during processing. The AI story goes quiet exactly where I look: Collaboard AI and an MCP server for AI workflows are offered, but we found no public information on an admin switch for AI, on which providers process board content or where, or on a statement that boards do not train models — and the captured pages promise deletion of all user data on termination but give no period.
Conceptboard
Encryption in transit and at rest with stated ciphers, ISO 27001/27017/27018 recertified in March 2025, regular penetration tests under a bug bounty, and deployment that goes deep — a dedicated server and a Data Center Edition shipped as an OCI bundle on Kubernetes that can run fully air-gapped — are documented. Deletion is offered "automatically or on request" with no period stated, and the penetration test summary is available only on customer request. We found no public information on AI features and their controls, customer-managed keys, data loss prevention, or what individual activity is tracked and shown to managers.
European sovereignty
Collaboard
The chain is laid out with unusual honesty: the contracting entity is IBV in Bonstetten with a German office in Lörrach, hosting runs on named infrastructure (Azure Netherlands or Switzerland, Open Telekom Cloud in Germany, with an environment table per login URL), and the published Article 28 agreement lists subprocessors with street addresses and locations — including SendGrid in San Francisco for email in the global environment, while DE and CH hosting excludes HubSpot and Google Analytics. On-premises deployment, air-gapped included, is documented for the Enterprise tier, which keeps every board on the customer's own servers. What keeps it from the top: we found no public information on certifications such as ISO 27001, BSI C5 or SOC 2, and German or Swiss hosting is available only from the Advanced tier upward.
Conceptboard
A German contracting entity in Halle with a commercial register entry, boards hosted in Germany on named infrastructure — IONOS and AWS in the Frankfurt region, with IONOS or STACKIT as paid options — a published data processing agreement, ISO certifications, and a self-hosted edition that keeps every board on the customer's own servers. The privacy policy lists the subprocessors and covers website-embedded providers based in third countries under standard contractual clauses, but locations are stated only for some, such as the email provider, and unstated for the help-centre, payment and applicant-management providers. We found no public information on the parent company or ownership.
Pricing transparency
Collaboard
Three tiers are public with per-user prices ($6/user per month billed yearly for Basic, $11.50/user per month billed yearly for Advanced), the free plan's limits are stated (3 whiteboards, 5 participants per board), and participants, guest editors and upload limits are stated per tier — with a 12-month term, 1 month's notice and prices exclusive of VAT in the terms. The enterprise tier is 'Custom pricing', German hosting is 'available for an additional charge' whose amount the captured pages do not give, and we found no public information on minimum seats or a monthly billing price; the captured pages also give different figures for the currency, the pricing page showing dollars while the terms state prices in Euro.
Conceptboard
Free-plan limits are unusually concrete — 3 active boards, 100 objects per board, 250 MB storage, 10 MB per upload — and three tiers carry prices: 5€ / user / month for Starter from 1 user, From 10€ / user / month for Advanced at 10+ users on a 12-month term, From 14€ / user / month for Corporate & Government at 100+ users on 24 months, with VAT treatment stated. Single sign-on and the IONOS or STACKIT hosting options are marked "additional fee" without amounts, Special Plans are "On request", the dedicated and on-premises editions are unpriced, and we found no public information on how guest contributors are counted. The terms add a 90-day cancellation notice outside card payments, an annual inflation-based price adjustment, and the vendor's right to delete anonymous free content at intervals without indicating a reason.
Sovereignty, side by side
Dimension
Collaboard
Conceptboard
Legal entity
Not determined
Not determined
Hosting location
Not determined
Not determined
Hosting options
Not determined
Not determined
Open source
Not determined
Not determined
Data processing agreement
Not determined
Not determined
Transfer impact assessment
Not determined
Not determined
Facts, side by side
Only facts both products carry under the same definition — anything else would not be a fair row.
As of 1 Nov 2026, the panel rates Collaboard higher: 3.5/5 against 3/5. Weighted by what each judge cares about, 6 of the 6 judges pick Collaboard and 0 pick Conceptboard. Which one fits depends on the criteria that matter to you; the table on this page shows both side by side, and each judge’s reading has its own page. Both were scored by the same AI bench under the same rubric, from public evidence only, as the methodology describes.
Is Collaboard or Conceptboard European?
Collaboard is European (UK / wider Europe). Conceptboard is European (EU-Made). Provenance is read from each company’s own legal pages: who builds it and who owns it.
Where do Collaboard and Conceptboard store customer data?
Per the vendors’ own pages as captured — Collaboard: its pages as captured do not say. Conceptboard: Default not stated; pages mention Germany.
Do Collaboard and Conceptboard have a free plan?
As of 1 Nov 2026, both vendors’ own pages state a free plan. Each product page links the pricing page it was read from.