As of 1 Nov 2026, the panel rates Microsoft Whiteboard 2/5 and Miro 3.5/5 in Online Whiteboard. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Miro scores higher on 6 of 6 criteria (Integrations, import & export, Security, AI controls & deployment, Workshop facilitation & participation, plus 3 more). Provenance — Microsoft Whiteboard: Rest of world, United States; Miro: Rest of world. Ratings are the AI panel’s opinion, formed from public evidence: how scores are made.
The lean runs one way: 6 judges to 0 for Miro on seven of seven criteria, and the six weighted totals span 6.4 to 7.3 for Miro against 3.3 to 4.4 for Microsoft Whiteboard. Miro's verdicts score 7 to 8 on facilitation, access and administration, and security and deployment — guests join by QR code or link, and an administrator can block AI outright. Microsoft Whiteboard's best criterion is access and administration at 6 to 7, boards as OneDrive files under retention, legal hold, DLP and eDiscovery. The genuine splits sit inside the sovereignty verdicts: Miro spans 5 to 7, the San Francisco contracting party and US subprocessors against a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan; Microsoft Whiteboard spans 2 to 4, from the US provider entity to the EU Data Boundary commitment for qualifying tenants.
Choose Microsoft Whiteboard if
You need boards to live as files in the creator's OneDrive under your existing retention policies, legal hold, DLP and basic eDiscovery — access and administration is Microsoft Whiteboard's top criterion, scored 6 to 7.
Your tenant relies on Microsoft Entra conditional access, audit logging and a tenant-wide on/off toggle — each is named in the access and administration verdict.
You must be able to transfer a departing user's boards — named in the same access and administration verdict.
You are a qualifying tenant that counts the EU Data Boundary commitment — the higher end of Microsoft Whiteboard's 2-to-4 sovereignty band rests on it.
You compare offers on capability rather than a published price — no per-user price is published and pricing transparency is excluded from Microsoft Whiteboard's totals.
Choose Miro if
You run sessions where guests must join by QR code or link with no account — Miro's facilitation verdict scores 7 to 8.
Your administrator must be able to block AI outright — Miro's security and deployment verdict names that switch and scores 7 to 8.
You need SAML single sign-on, SCIM provisioning and Enterprise audit-to-SIEM — named in Miro's access and administration verdict, scored 7 to 8.
You need a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan — the higher end of Miro's 5-to-7 sovereignty band.
You rely on integrations — the lean there is 6 judges to 0 for Miro, though the captured pages give different figures for the count (over 160 on one, 250+ on others).
Read this comparison as one judge. Each weighs the same scores by what they care about.
The Product Team Lead
Leads three product teams at a logistics software company in Hamburg, with developers in Poland and Portugal. The board is where story maps, quarterly planning, architecture sketches and retrospectives happen, and the outcome has to land in Jira without anyone retyping it. Wants diagrams and sticky notes on one board, a two-way sync with the tickets, an API for the team's own automation, and an export that still makes sense when the company switches tools.
Microsoft Whiteboard
Miro
This judge's pick
Criterion by criterion
Canvas, templates & content
Microsoft Whiteboard
An infinite canvas designed for pen, touch and keyboard with sticky notes, inking and customizable templates is documented, and Copilot is described as visualising, categorising and summarising thoughts, with boards indexed for keyword search through OneDrive. We found no public information on shapes and connectors, frames, images and files on the board, own templates for the organisation, or documented limits on large boards — the diagram depth my teams need for story maps and architecture sketches is not described.
Miro
The infinite canvas carries sticky notes, frames, video and audio walkthroughs, and technical diagramming with named notations — flowcharts, ERDs, UML class and sequence diagrams — all described as living on a single board, backed by 7,000+ templates. That covers our story maps, planning and architecture sketches. The captured pages don't describe tables and kanban on the board, search across boards, centrally managed organisation templates, or documented limits for large boards, so I stop short of the top.
Workshop facilitation & participation
Microsoft Whiteboard
Real-time collaboration and whiteboards inside Teams meetings, chats and channels are documented, with anonymous and external participants able to view and collaborate during a meeting under tenant-controlled settings. We found no public information on a timer, voting, bringing participants to the facilitator's view, a presentation mode or locking objects — the retrospective and planning facilitation I run every quarter is not described on the captured pages.
Miro
Guests join by QR code or link with no account, and there is a timer, dot voting, polls, a private anonymous mode, breakout frames, Bring Everyone to Me and a frames-based presentation mode — everything my retros and quarterly plannings need, with participant limits stated for the engagement activities (50 on Business and Enterprise). Accessibility is addressed as a claim to meet enterprise standards. We found no public information on a published accessibility conformance report, a facilitator agenda panel, or export of voting results.
Integrations, import & export
Microsoft Whiteboard
Teams, OneNote and Loop components are named integrations and a PowerShell module manages boards, but we found no public information on export as PDF, image or CSV, a REST API for board content, import from other whiteboards, or any sync with Jira or Azure DevOps. For my teams the deciding fact is that the board has no documented path into the ticket system and no documented way to leave with its structure.
Miro
A documented REST API, a JavaScript Web SDK, Live Embed and an MCP server give my developers what they need for automation, and the Atlassian integration brings Jira tasks, dependency visualisation and Confluence embeds onto the board alongside 250+ tools and a marketplace; Visio and Lucidchart import is documented for Starter upward. The captured pages don't state that the Jira link is a two-way sync keeping cards and issues aligned, don't mention webhooks, and name no export formats — only that export is possible during the subscription term and 30 days after it.
Sharing, permissions & administration
Microsoft Whiteboard
Tenant-wide enablement, conditional access, a PowerShell-controlled anonymous sharing setting, audit activities for OneDrive-stored boards, and retention policies, legal hold, DLP and basic eDiscovery for those boards are all documented, including transferring a departed user's whiteboards to another user. We found no public information on SCIM provisioning, domain capture or centrally restricted link policies, sensitivity labels are listed only as planned, and Azure-stored boards are stated to sit outside those data controls.
Miro
SCIM and just-in-time provisioning, SAML single sign-on from Business upward, admin roles split into company, user and content scopes, audit logs feeding a SIEM, sensitivity classification labels and automated retention are all documented — an admin story I could hand to our IT. Guardrails that block public sharing of highly classified boards also exist. We found no public information on domain capture, link sharing with expiry and password, guest-domain rules, or transfer of boards when a person leaves.
Security, AI controls & deployment
Microsoft Whiteboard
Conformance to SOC 1, SOC 2, ISO 27001 and EU Model Clauses is stated, and deletion behaviour for shared boards of deleted users plus OneDrive-based data subject request tooling is documented. The privacy statement says Microsoft may use data to develop and train its AI models, and we found no public information on an administrative switch for Copilot, encryption in transit and at rest, stated deletion periods, individual activity tracking, or a statement for works councils — the only alternative environments documented are US Government GCC and GCC High.
Miro
TLS 1.3 in transit and 256-bit AES at rest, customer-managed keys hosted in the customer's own AWS account, admin control over AI with model-provider choice, prompt blocking and named AI providers with their locations, plus annual penetration tests and deletion or return on termination give a strong picture. We found no public information on a dedicated, private-cloud or on-premises edition, on what managers can see of individual activity, or on a statement for works-council agreements — the last one matters for a rollout here in Germany.
European sovereignty
Microsoft Whiteboard
The declared provider is Microsoft Corporation in Redmond, and the legal notice states explicitly that Microsoft Deutschland GmbH is not the provider or an authorised representative. The EU Data Boundary documentation commits qualifying EU and EFTA tenants to processing in named European datacenters while acknowledging limited circumstances where data continues to be transferred outside the boundary, and the privacy statement reserves storage and processing in the United States and other jurisdictions; the chain is described only as affiliates and vendors acting on Microsoft's behalf, and we found no public information on a published data processing agreement or named subprocessors with locations.
Miro
EU data residency is included on every plan with boards in AWS EU data centers, a data processing agreement is published under Dutch law, and subprocessors are listed with locations alongside ISO 27001, SOC 2 and GDPR badges. But the contracting entity is RealtimeBoard Inc. of San Francisco, and the named subprocessors for AI (Anthropic), captions (ElevenLabs), email (Braze) and support (Gainsight) sit in the United States, with transfers to the US acknowledged in the privacy policy. A Berlin affiliate (Miro DACH GmbH) and an Amsterdam EU representative exist alongside the US entity, which is why I land above the middle rather than at it.
Pricing transparency
Microsoft Whiteboard
The captured pages show a one-month free trial of Microsoft 365 Business Standard that requires a credit card and automatically converts to a 12-month paid subscription, with the applicable subscription fee unstated. We found no public information on a per-user price for the whiteboard product itself, tier limits, how guests or external participants are counted, or which features such as single sign-on or AI cost extra.
Miro
Prices are public: Free at €0, Starter at €8/month per member billed yearly, Business at €20/month per member billed yearly, Enterprise custom pricing from 30 members, with a yearly saving of 20%, a 14-day Business trial, 50 AI credits/member/month on Business and per-tier MCP call limits stated. Which features are gated to which plan is visible, including add-ons my security team would want — key management, automated classification, eDiscovery, prompt blocking — but those add-ons carry no prices. We found no public information on free-plan board limits, VAT treatment, or the cost of the Enterprise tier and residency migrations.
Sovereignty, side by side
Dimension
Microsoft Whiteboard
Miro
Legal entity
Incorporated in US
Not determined
Hosting location
Not determined
Not determined
Hosting options
Not determined
Not determined
Open source
Not determined
Not determined
Data processing agreement
Not determined
Not determined
Transfer impact assessment
Not determined
Not determined
Facts, side by side
Only facts both products carry under the same definition — anything else would not be a fair row.
As of 1 Nov 2026, the panel rates Miro higher: 3.5/5 against 2/5. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Which one fits depends on the criteria that matter to you; the table on this page shows both side by side, and each judge’s reading has its own page. Both were scored by the same AI bench under the same rubric, from public evidence only, as the methodology describes.
Is Microsoft Whiteboard or Miro European?
Microsoft Whiteboard is not European by provenance (Rest of world, United States). Miro is not European by provenance (Rest of world). Provenance is read from each company’s own legal pages: who builds it and who owns it.
Where do Microsoft Whiteboard and Miro store customer data?
Per the vendors’ own pages as captured — Microsoft Whiteboard: its pages as captured do not say. Miro: Default not stated; pages mention the EU, the US, Australia and Japan.
Do Microsoft Whiteboard and Miro have a free plan?
As of 1 Nov 2026, Miro’s own pages state a free plan; Microsoft Whiteboard’s pages as captured do not. Each product page links the pricing page it was read from.