As of 1 Nov 2026, the panel rates Microsoft Whiteboard 2/5 and Miro 3.5/5 in Online Whiteboard. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Miro scores higher on 6 of 6 criteria (Integrations, import & export, Security, AI controls & deployment, Workshop facilitation & participation, plus 3 more). Provenance — Microsoft Whiteboard: Rest of world, United States; Miro: Rest of world. Ratings are the AI panel’s opinion, formed from public evidence: how scores are made.
The lean runs one way: 6 judges to 0 for Miro on seven of seven criteria, and the six weighted totals span 6.4 to 7.3 for Miro against 3.3 to 4.4 for Microsoft Whiteboard. Miro's verdicts score 7 to 8 on facilitation, access and administration, and security and deployment — guests join by QR code or link, and an administrator can block AI outright. Microsoft Whiteboard's best criterion is access and administration at 6 to 7, boards as OneDrive files under retention, legal hold, DLP and eDiscovery. The genuine splits sit inside the sovereignty verdicts: Miro spans 5 to 7, the San Francisco contracting party and US subprocessors against a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan; Microsoft Whiteboard spans 2 to 4, from the US provider entity to the EU Data Boundary commitment for qualifying tenants.
Choose Microsoft Whiteboard if
You need boards to live as files in the creator's OneDrive under your existing retention policies, legal hold, DLP and basic eDiscovery — access and administration is Microsoft Whiteboard's top criterion, scored 6 to 7.
Your tenant relies on Microsoft Entra conditional access, audit logging and a tenant-wide on/off toggle — each is named in the access and administration verdict.
You must be able to transfer a departing user's boards — named in the same access and administration verdict.
You are a qualifying tenant that counts the EU Data Boundary commitment — the higher end of Microsoft Whiteboard's 2-to-4 sovereignty band rests on it.
You compare offers on capability rather than a published price — no per-user price is published and pricing transparency is excluded from Microsoft Whiteboard's totals.
Choose Miro if
You run sessions where guests must join by QR code or link with no account — Miro's facilitation verdict scores 7 to 8.
Your administrator must be able to block AI outright — Miro's security and deployment verdict names that switch and scores 7 to 8.
You need SAML single sign-on, SCIM provisioning and Enterprise audit-to-SIEM — named in Miro's access and administration verdict, scored 7 to 8.
You need a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan — the higher end of Miro's 5-to-7 sovereignty band.
You rely on integrations — the lean there is 6 judges to 0 for Miro, though the captured pages give different figures for the count (over 160 on one, 250+ on others).
Read this comparison as one judge. Each weighs the same scores by what they care about.
The Works Council Member
Sits on the works council of an insurance company and leads its IT committee, which has to agree before any tool that could show who did what goes live (§87(1) no. 6 BetrVG). Reads the admin documentation before the feature page: whether contributions and time on board are tracked per person, what a manager can see, how long logs are kept, what the AI does with retrospective notes, and where the boards are stored and by whom.
Microsoft Whiteboard
Miro
This judge's pick
Criterion by criterion
Canvas, templates & content
Microsoft Whiteboard
An infinite canvas designed for pen, touch and keyboard, sticky notes, inking and customizable templates are documented, and Copilot is described as categorizing and summarizing thoughts. The captured pages describe neither shapes and connectors, frames, images and files on the board, nor limits for large boards, which keeps this just under the middle of the scale.
Miro
An infinite canvas with sticky notes, 7,000+ templates, frames with a presentation mode, and technical diagramming — flowcharts, ERDs, UML class and sequence diagrams — edited live by several people with comments, tagging and Talktrack video walkthroughs on the same board is well documented. We found no public information on search across boards, stated limits for large boards, own templates for the organisation, or AI that clusters or summarises notes with its data use stated, which keeps this below the top levels.
Workshop facilitation & participation
Microsoft Whiteboard
Real-time collaboration and sharing inside Teams meetings are documented, and anonymous meeting participants can collaborate when the tenant setting allows it. We found no public information on timers, voting, a private or anonymous mode for notes, summoning participants to one view, or locking objects, so only the basic facilitation picture is evidenced.
Miro
People join by QR code or link with no account and no installs, and the pages document a timer, dot voting and polls, a private anonymous mode for notes, breakout frames, 'Bring Everyone to Me', presentation mode, per-member permissions with section locking, and a stated cap of 50 participants for Engage activities. The accessibility claim reads 'built to meet enterprise accessibility standards' with no conformance report behind it, and export of voting results is not described.
Integrations, import & export
Microsoft Whiteboard
Integration with Teams meetings, chats and channels, OneNote, Loop components and OneDrive storage is documented, with PowerShell cmdlets for administration. We found no public information on export as PDF, image or CSV of the notes, a REST API for board content, or import from other whiteboards.
Miro
A REST API, Web SDK, MCP server, Live Embed via iFrame, oEmbed, a marketplace and 250+ integrations including Jira, Confluence, Teams and Slack are documented, with import from Visio and Lucidchart from the Starter plan. Export is evidenced only contractually — customers may export their content 'using the export features described in the Documentation' — with no formats, no webhooks and no two-way Jira sync described, so how content leaves the platform stays open.
Sharing, permissions & administration
Microsoft Whiteboard
The admin can enable or disable the product tenant-wide, control anonymous meeting access centrally, apply conditional access through Entra, and transfer a departing user's boards to another person; boards on OneDrive fall under retention policies, legal hold, DLP and basic eDiscovery, with file-level audit of create, modify, share and delete. We found no public information on SCIM provisioning, domain capture, or audit export to a SIEM.
Miro
SCIM and just-in-time provisioning, SAML SSO, admin roles split into Company, User and Content Admins, audit logs that 'track every action across your organization — from board creation to sharing permission changes' with SIEM export, automated classification and retention, an eDiscovery API and guardrails that block public sharing of high-sensitivity boards are all documented. What is missing for our sign-off is a stated retention period for those audit logs and any word on domain capture of existing accounts.
Security, AI controls & deployment
Microsoft Whiteboard
Boards inherit the OneDrive compliance controls, and Microsoft states that personal data in system-generated logs must be pseudonymized using encryption, masking and tokenization. But the published privacy statement says data may be used to develop and train AI models, and we found no public information on an admin off-switch for Copilot, encryption statements, deletion periods, or what managers can see of individual contributions — nothing here yet that would carry a works council agreement.
Miro
Encryption in transit and at rest, customer-hosted keys in the customer's own AWS account, admin control to block Miro AI or MCP entirely, prompt blocking, provider choice, AI audit trails, data-loss controls and annual penetration tests are documented, and the AI subprocessors are named with their locations. But we found no public information on a dedicated-tenant or on-premises option, deletion follows unstated 'data deletion timelines and policies', and nothing describes what a manager can see of an individual's contributions or offers a works council statement.
European sovereignty
Microsoft Whiteboard
The declared provider is Microsoft Corporation in Redmond, and storage under the EU Data Boundary applies only to qualifying tenants, with the documentation itself acknowledging limited circumstances where data continues to be transferred outside that boundary. Subprocessors appear only as unnamed vendors acting on Microsoft's behalf, and we found no published data processing agreement on the captured pages.
Miro
The contracting party and data importer is RealtimeBoard Inc. of San Francisco under California law — the EU representative in Amsterdam and the German imprint company Miro DACH GmbH do not change that — while boards can live in AWS EU regions on every plan, though no page states which region hosts new accounts by default. The DPA with Dutch-law SCCs is published and twelve subprocessors are listed, but every named one — AWS, Anthropic, Braze, ElevenLabs, Gainsight — is a US company, and the privacy policy warns that data may be transferred to and processed in the United States.
Pricing transparency
Microsoft Whiteboard
The captured pages publish only trial terms — one month free, converting automatically to a 12-month paid subscription with a credit card required and cancellation possible during the trial. We found no public price per user or tier for the product itself, so a real annual cost cannot be computed from these pages.
Miro
Free at €0, Starter at '€8/month per member, billed yearly', Business at '€20/month per member, billed yearly' with a 20% yearly saving, and per-tier inclusions down to '50 AI credits/member/month' and MCP call limits, plus the 12-month auto-renewal with 90 days' notice, are all public. But the Enterprise tier is 'Custom pricing—from 30 members', every governance add-on is marked 'Paid add-on' with no figure, and free-plan limits and guest counting are not stated, so the cost of a compliant deployment cannot be computed.
Sovereignty, side by side
Dimension
Microsoft Whiteboard
Miro
Legal entity
Incorporated in US
Not determined
Hosting location
Not determined
Not determined
Hosting options
Not determined
Not determined
Open source
Not determined
Not determined
Data processing agreement
Not determined
Not determined
Transfer impact assessment
Not determined
Not determined
Facts, side by side
Only facts both products carry under the same definition — anything else would not be a fair row.
As of 1 Nov 2026, the panel rates Miro higher: 3.5/5 against 2/5. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Which one fits depends on the criteria that matter to you; the table on this page shows both side by side, and each judge’s reading has its own page. Both were scored by the same AI bench under the same rubric, from public evidence only, as the methodology describes.
Is Microsoft Whiteboard or Miro European?
Microsoft Whiteboard is not European by provenance (Rest of world, United States). Miro is not European by provenance (Rest of world). Provenance is read from each company’s own legal pages: who builds it and who owns it.
Where do Microsoft Whiteboard and Miro store customer data?
Per the vendors’ own pages as captured — Microsoft Whiteboard: its pages as captured do not say. Miro: Default not stated; pages mention the EU, the US, Australia and Japan.
Do Microsoft Whiteboard and Miro have a free plan?
As of 1 Nov 2026, Miro’s own pages state a free plan; Microsoft Whiteboard’s pages as captured do not. Each product page links the pricing page it was read from.