As of 1 Nov 2026, the panel rates Microsoft Whiteboard 2/5 and Miro 3.5/5 in Online Whiteboard. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Miro scores higher on 6 of 6 criteria (Integrations, import & export, Security, AI controls & deployment, Workshop facilitation & participation, plus 3 more). Provenance — Microsoft Whiteboard: Rest of world, United States; Miro: Rest of world. Ratings are the AI panel’s opinion, formed from public evidence: how scores are made.
The lean runs one way: 6 judges to 0 for Miro on seven of seven criteria, and the six weighted totals span 6.4 to 7.3 for Miro against 3.3 to 4.4 for Microsoft Whiteboard. Miro's verdicts score 7 to 8 on facilitation, access and administration, and security and deployment — guests join by QR code or link, and an administrator can block AI outright. Microsoft Whiteboard's best criterion is access and administration at 6 to 7, boards as OneDrive files under retention, legal hold, DLP and eDiscovery. The genuine splits sit inside the sovereignty verdicts: Miro spans 5 to 7, the San Francisco contracting party and US subprocessors against a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan; Microsoft Whiteboard spans 2 to 4, from the US provider entity to the EU Data Boundary commitment for qualifying tenants.
Choose Microsoft Whiteboard if
You need boards to live as files in the creator's OneDrive under your existing retention policies, legal hold, DLP and basic eDiscovery — access and administration is Microsoft Whiteboard's top criterion, scored 6 to 7.
Your tenant relies on Microsoft Entra conditional access, audit logging and a tenant-wide on/off toggle — each is named in the access and administration verdict.
You must be able to transfer a departing user's boards — named in the same access and administration verdict.
You are a qualifying tenant that counts the EU Data Boundary commitment — the higher end of Microsoft Whiteboard's 2-to-4 sovereignty band rests on it.
You compare offers on capability rather than a published price — no per-user price is published and pricing transparency is excluded from Microsoft Whiteboard's totals.
Choose Miro if
You run sessions where guests must join by QR code or link with no account — Miro's facilitation verdict scores 7 to 8.
Your administrator must be able to block AI outright — Miro's security and deployment verdict names that switch and scores 7 to 8.
You need SAML single sign-on, SCIM provisioning and Enterprise audit-to-SIEM — named in Miro's access and administration verdict, scored 7 to 8.
You need a published data processing agreement with Dutch-law EU Standard Contractual Clauses and EU residency on every plan — the higher end of Miro's 5-to-7 sovereignty band.
You rely on integrations — the lean there is 6 judges to 0 for Miro, though the captured pages give different figures for the count (over 160 on one, 250+ on others).
Read this comparison as one judge. Each weighs the same scores by what they care about.
The Skeptic
Has seen a free plan with "unlimited members" that locks every board after the third, "EU data residency" that covers the database but not the AI, and an export that turns two years of workshops into a stack of PNGs. Reads that a product is "enterprise-grade" and asks who can open a board shared by link, whether the boards train anyone's model, what the export keeps — and what leaving would cost.
Microsoft Whiteboard
Miro
This judge's pick
Criterion by criterion
Canvas, templates & content
Microsoft Whiteboard
An infinite canvas designed for pen, touch and keyboard with sticky notes, inking and customizable templates is documented, and Copilot is described as visualizing, categorizing and summarizing thoughts. We found no public information on shapes and connectors, frames, images and files on the board, tables or mind maps, templates saved for the organisation, search across boards, or large-board limits — and the pages say nothing about what Copilot does with board content beyond its feature description.
Miro
An infinite canvas with sticky notes and frames, 7,000+ templates, flowcharts through UML and sequence diagrams on a single board, and AI-generated slides are all on the record. We found no public information on search across all boards, documented object or participant limits for large boards, tables and kanban on the same board, or templates managed centrally for the organisation.
Workshop facilitation & participation
Microsoft Whiteboard
Real-time collaboration is documented, and anonymous or external participants working on a board during a Teams meeting is described in detail, with read-only mode and an accessibility-tools help section. We found no public information on a timer, voting, a private or anonymous mode for notes, bringing everyone to the facilitator's view, a presentation mode or object locking — and the pages state that sharing with external users outside a Teams meeting isn't supported at this time, so outside collaboration is meeting-only by design.
Miro
Joining by QR code or link without an account, a timer, dot voting and polls, a private anonymous mode, Bring Everyone to Me, presentation mode through frames, breakout frames, locking of sections and a statement about enterprise accessibility standards are all documented. We found no published accessibility conformance report, no participant limit beyond 'up to 50 participants' for Engage activities on paid plans, and no export of vote results.
Integrations, import & export
Microsoft Whiteboard
The documented connections are the Microsoft estate — Teams meetings, chats and channels, OneNote, Loop components — plus PowerShell cmdlets for admins and Windows deployment through Intune or Configuration Manager. We found no public information on export of board content to PDF, image, CSV or any editable format, on import from other whiteboards, or on a REST API reading and writing boards — so what leaving would keep is not answerable from the captured pages.
Miro
Named apps for Slack, Confluence, Jira and Google Workspace (the captured pages give different figures for the count — over 160 on one, 250+ on others), a REST API, Web SDK, Live Embed by iFrame, a marketplace, and documented Visio and Lucidchart import. The exit path is the weak link: the terms allow export 'using the export features described in the Documentation' within 30 days of term end and no captured page names a format, and we found no public information on two-way sync with Jira or webhooks.
Sharing, permissions & administration
Microsoft Whiteboard
Ownership transfer of one or all of a departing user's whiteboards, OneDrive audit logging of create, modify, share and delete, and retention policies, legal hold, DLP and basic eDiscovery for OneDrive-stored boards are documented, on top of a tenant-wide switch, a Microsoft Entra enterprise app and conditional access. But whiteboards shared in Teams meetings use company-shareable links accessible by anyone in the organization regardless of the default setting (default link type support is still planned), boards still stored in Azure are stated not to support DLP, eDiscovery or retention, and shared whiteboards are deleted when the owner's account is deleted unless transferred first, with sensitivity labels listed only as planned.
Miro
SAML SSO from the Business plan up, SCIM and just-in-time provisioning, Company/User/Content admin roles, classification labels, audit logs with SIEM integration on Enterprise, and Intelligent Guardrails that stop high-sensitivity boards being shared publicly are all on the record. We found no public information on domain capture, link expiry and password controls, or the transfer of a leaver's boards.
Security, AI controls & deployment
Microsoft Whiteboard
We found no public information on encryption in transit or at rest, on a stated deletion period for boards or accounts, or on an admin switch for Copilot or an assurance that board content is excluded from model training; the captured privacy statement instead says Microsoft may use data to develop and train its AI models. Deployment options beyond the public cloud are the US Government GCC and GCC High environments and Windows rollout via Intune or Configuration Manager, and pseudonymization of personal data in system-generated logs is required — while Azure-stored boards are stated to sit outside DLP and retention controls.
Miro
TLS 1.3 in transit and 256-bit AES at rest are stated, with bring-your-own keys hosted in the customer's AWS account, AI subprocessors named with their region (Anthropic, United States), admin controls that can block Miro AI or MCP outright, annual independent penetration tests, and deletion on account closure stated as permanent. No on-premises or private-cloud edition appears anywhere we read, no works-council statement, and several of these controls — key management, classification, prompt blocking — are Enterprise paid add-ons.
European sovereignty
Microsoft Whiteboard
The declared provider is Microsoft Corporation of Redmond — the German legal notice states explicitly that Microsoft Deutschland GmbH is not the provider — and the EU Data Boundary, though its EU datacenters are named, applies only to tenants signed up or billed in the EU or EFTA, excludes customers who bought Multi-Geo capabilities, and the captured pages acknowledge limited circumstances where data continues to be transferred outside the boundary. Subprocessors appear only as categories (affiliates, subsidiaries and vendors acting on Microsoft's behalf), we found no published data processing agreement on the captured pages, and boards started on Surface Hub or Teams Rooms devices sit in Azure storage wherever that tenant's data resides.
Miro
AWS's EU region is available on every plan, the data processing agreement is published with EU Standard Contractual Clauses under Dutch law, subprocessors are listed with their regions, and ISO 27001 and SOC 2 are stated. But the contracting party is RealtimeBoard Inc. dba Miro of San Francisco under California law, and the named chain — Anthropic for AI, ElevenLabs for captions, Braze for email, Gainsight for support — sits in the United States, with the privacy policy warning that collected data may be transferred to and processed in the United States.
Pricing transparency
Microsoft Whiteboard
The product pages show one-month free trials for Microsoft 365 for home and Business Standard that automatically convert to a 12-month paid subscription charged at an unspecified "applicable subscription fee", with a credit card required to sign up. We found no public information on a price for Whiteboard itself, tier or board limits, how guests or external participants are counted, or what an enterprise arrangement costs — and creating boards requires a provisioned OneDrive, which ties the cost to a wider Microsoft 365 subscription these pages do not price.
Miro
The self-serve tiers are public with their inclusions — Free at €0, Starter at €8/month per member, billed yearly, Business at €20/month per member, billed yearly, each mapped against AI credits, MCP calls, SSO and data residency. But the Enterprise tier is 'Custom pricing—from 30 members', the classification, key-management and AI-trust add-ons carry no figures, and we found no public information on the free plan's limits or how guests and viewers are counted.
Sovereignty, side by side
Dimension
Microsoft Whiteboard
Miro
Legal entity
Incorporated in US
Not determined
Hosting location
Not determined
Not determined
Hosting options
Not determined
Not determined
Open source
Not determined
Not determined
Data processing agreement
Not determined
Not determined
Transfer impact assessment
Not determined
Not determined
Facts, side by side
Only facts both products carry under the same definition — anything else would not be a fair row.
As of 1 Nov 2026, the panel rates Miro higher: 3.5/5 against 2/5. Weighted by what each judge cares about, 0 of the 6 judges pick Microsoft Whiteboard and 6 pick Miro. Which one fits depends on the criteria that matter to you; the table on this page shows both side by side, and each judge’s reading has its own page. Both were scored by the same AI bench under the same rubric, from public evidence only, as the methodology describes.
Is Microsoft Whiteboard or Miro European?
Microsoft Whiteboard is not European by provenance (Rest of world, United States). Miro is not European by provenance (Rest of world). Provenance is read from each company’s own legal pages: who builds it and who owns it.
Where do Microsoft Whiteboard and Miro store customer data?
Per the vendors’ own pages as captured — Microsoft Whiteboard: its pages as captured do not say. Miro: Default not stated; pages mention the EU, the US, Australia and Japan.
Do Microsoft Whiteboard and Miro have a free plan?
As of 1 Nov 2026, Miro’s own pages state a free plan; Microsoft Whiteboard’s pages as captured do not. Each product page links the pricing page it was read from.