AI Meeting Assistants & Notetakers
Sembly AI
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Category median
Sovereignty: 1 of 6 dimensions proven
0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Sembly AI, Inc. · www.sembly.ai
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Sembly AI at a glance
- Vendor
- Sembly AI, Inc.
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Outside the EU by default; pages mention the US and the EU source, captured 5 Nov 2026
- Free plan
- Yes, per the vendor’s own page source, captured 5 Nov 2026
- Panel verdict
- The AI panel rates Sembly AI 3/5, the mean of 6 judges. Sembly AI joins Zoom, Google Meet, Microsoft Teams and Webex — Webex in beta — from a connected calendar, records in-person meetings through iOS and Android apps, and transcribes in 45-plus languages with German named. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Sembly AI joins Zoom, Google Meet, Microsoft Teams and Webex — Webex in beta — from a connected calendar, records in-person meetings through iOS and Android apps, and transcribes in 45-plus languages with German named. Its strongest criteria are summaries and knowledge, integrations and workflow, and data control and administration, each 6-7: notes in 40-plus templates, tasks with owners and deadlines syncing to Jira or Asana, documented webhooks, an MCP server with separate US and EU endpoints, and workspace-level retention with a media-only deletion option, an exportable audit log and SOC 2 Type II. Weakest is consent and codetermination at 4: the terms place the consent burden on the customer, and the judges found no public information on a works-agreement template, DPIA support or AI Act classification. Sovereignty sits at 4-5 — the New York contracting entity under New York law, AI processing in the United States by default, EEA storage available to EU customers — and pricing transparency at 5-6, monthly billing, credit prices and VAT treatment without published figures. Disagreements were minor: no criterion varied by more than a point.
Speaks for it
- Workspace-configurable retention with a media-only deletion option and backups holding deleted content for up to 14 days
- Meeting notes in 40-plus templates, with tasks carrying owners and deadlines that sync to Jira or Asana
- Documented webhooks with a JSON schema and test button, plus an MCP server with separate US and EU endpoints
- Capture across Zoom, Microsoft Teams, Google Meet and Webex, offline recording via iOS and Android apps, and 45-plus languages with German named
- Public tier prices from Free at $0 with one meeting hour per month to MAX at $30 per user / month, billed annually
Held against it
- The terms place responsibility for obtaining participant consent on the customer
- AI processing runs in the United States by default under a New York legal entity and New York governing law
- The captured pages give different figures on training use: the terms grant a licence including AI development and training while the privacy policy excludes Enterprise data
- We found no public information on monthly-billing prices, additional-credit prices or VAT treatment, so the full annual cost cannot be computed from the pages
- We found no public information on SCIM provisioning, legal hold, a documented REST API or live transcription
Best for
- You run client-facing calls on Zoom, Microsoft Teams, Google Meet or Webex and want notes, decisions and follow-up tasks pushed to HubSpot, Salesforce, Jira or Asana
- Your consultants or field teams need in-person and offline capture through the iOS and Android apps plus uploads of pre-recorded meetings
- You administer compliance in-house and value configurable retention, a media-only deletion option, an exportable audit log and custom SSO
- You build your own automation and want documented webhooks, Zapier and MCP endpoints for Claude, Cursor or n8n
Avoid if
- You must clear a works council before rollout: the terms make the customer solely responsible for participant consent, and we found no public information on works-agreement templates or DPIA support
- You require a European contracting party or EU-default processing: Sembly AI, Inc. is a New York entity under New York law, with AI processing in the United States by default
- You need to budget a complete annual cost before committing: the published prices are billed annually and the additional credits that meter usage are sold without a published price
The scores
| Criterion | Panel median |
|---|---|
| Recording, transcription & languages | 3 of 5 |
| Summaries, action items & meeting knowledge | 3 of 5 |
| Integrations, API & workflow | 3 of 5 |
| Consent, participant rights & works council | 2 of 5 |
| Retention, AI training & administration | 3.5 of 5 |
| European sovereignty | 2 of 5 |
| Pricing transparency | 2.5 of 5 |
Recording, transcription & languages
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How this is scored
How the conversation gets in and how faithfully it is written down: a bot that joins Zoom, Microsoft Teams, Google Meet and Webex, botless capture from a desktop or mobile app, in-person meetings and phone calls, file upload, live transcription, speaker identification and names, the languages supported with German stated, meetings that switch language, custom vocabulary for names and jargon, timestamps linked to the recording, and editing of the transcript.
0 — Does not record or transcribe meetings; a note template or agenda tool without capture.
3 — A bot that joins one or two conferencing tools and produces a transcript; languages, speaker names, in-person capture and accuracy are basic or not described.
5 — A bot for Zoom, Teams and Google Meet, a desktop or mobile app for in-person meetings, file upload, speaker identification, German among the supported languages, timestamps linked to the recording, and an editable transcript.
8 — Botless capture documented next to the bot, Webex and phone or dialer calls, live transcription, mixed-language meetings handled, custom vocabulary, speaker names learned across meetings, and the transcription engine or its accuracy per language stated.
10 — Capture a regulated team relies on: every channel above with accuracy published per language and method, dialects and specialist vocabulary documented, on-device or customer-hosted transcription as an option, and how errors are corrected and fed back stated.
The Management Consultant
The bot covers Zoom, Teams, Google Meet and Webex — Webex flagged as beta — and the iOS/Android apps record in-person and offline meetings, which is exactly my workshop scenario. German is named among 45-plus languages, speakers get labels with Voice-ID matching and renaming, and uploads take eight file formats up to five hours. I found no public information on timestamps linked to the recording, live transcription, custom vocabulary, or accuracy figures per language, and that keeps this off the top band. 1 2 3 11 12 13
The Sales Team Lead
The assistant joins the four platforms my team lives on — Zoom, Teams, Google Meet and Webex, with Webex still flagged beta — straight from the calendar, and mobile apps that work offline plus file upload cover the trade-fair hallway conversation; German is in the 45-plus language list, and speaker labels with Voice ID matching and renaming give me usable transcripts. I found no public information on live transcription, phone or dialer calls, custom vocabulary or published accuracy, so this sits between the solid basics and the top tier. 1 2 3 11 12 13
The Works Council Chair
Sembly joins Zoom, Microsoft Teams, Google Meet and Webex from the connected calendar, records in-person meetings offline through iOS and Android apps, accepts uploads of up to five hours, transcribes in 45-plus languages with German explicitly named, and labels speakers generically with optional Voice ID and renaming. Webex support is described as beta, and we found no public information on phone or dialer capture, live transcription, custom vocabulary, or stated accuracy per language. 1 2 3 12 13
The Data Protection Officer
The visible bot covers Zoom, Teams, Google Meet and Webex (beta), iOS and Android apps record in-person and offline meetings, files in eight formats upload with stated limits, speakers are labelled with optional Voice ID matching and renaming, and German is named among 48 languages. We found no public information on live transcription, phone or dialer capture, custom vocabulary, timestamps tied to the recording, or per-language accuracy of the transcription engine. 2 3 6 11 12 13
The IT Lead
The bot covers Zoom, Microsoft Teams, Google Meet and Webex — Webex documented as beta — joining automatically from the calendar, and next to it I see iOS and Android apps for in-person and offline meetings, uploads up to 500 MB and five hours, hybrid recording, Voice ID speaker matching with renameable speakers, and German named among 48 languages. I found no public information on dialer or phone calls, live transcription, custom vocabulary, or accuracy per language, so this sits between a solid basic setup and regulated-team capture. 2 3 11 12 13
The Skeptic
The bot joins Zoom, Teams, Google Meet and Webex — the last still marked beta — and the iOS and Android apps record in-person meetings offline, with file uploads up to five hours and German named among the 45-plus languages; speakers appear as "Speaker 0, Speaker 1" until Voice ID is set up. We found no public information on live transcription, phone or dialer calls, custom vocabulary, or which transcription engine runs and how accurate it is per language — the first questions I ask, because that is where a German meeting turns into nonsense. 1 2 3 6 11 12 13
Summaries, action items & meeting knowledge
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How this is scored
What the tool makes of the transcript: summaries and minutes by meeting type with editable templates, decisions and action items with owners and due dates, summaries in the meeting's language or a chosen one, follow-up emails, clips and highlights, search across all meetings, questions answered over the archive with citations back to the transcript passage, shared team folders or channels, and the minutes exported to Word, PDF or a wiki.
0 — No summaries of any kind; only the raw transcript or recording.
3 — One generic summary per meeting; templates, action items, search across meetings and citations are basic or not described.
5 — Summaries with templates per meeting type, action items and decisions extracted, the summary language selectable with German available, search across meetings, questions answered over one or several meetings, and sharing or export of the minutes.
8 — Custom templates per team, action items with owners pushed to task tools, answers that cite and link the transcript passage they rest on, topic or keyword tracking across meetings, team libraries with permissions, and the AI models used for summaries named.
10 — Meeting knowledge a company can audit: every generated statement traceable to its source passage, hallucination handling and human review documented, summary quality by language stated, and the archive queryable through an API or MCP server with the same permissions as in the app.
The Management Consultant
Notes come in 40-plus templates tailored to the discussion type, with decisions, risks and requirements sorted into categories and tasks carrying owners and deadlines that sync to Jira or Asana — minutes I could actually send, exported as editable Word and PowerPoint. Questions are answered over one meeting in the chat, or over several meetings on the paid plans. I found no public information on choosing the summary language, on answers cited back to the transcript passage, or on which AI models produce the summaries. 1 2 4 6 14
The Sales Team Lead
This is what I buy for: notes with summary, key topics and next steps in a template per meeting type, forty-plus templates we can extend with our own, decisions and risks sorted into categories, tasks with owners and deadlines pushed to Jira or Asana, and a follow-up email draft ready to send right after the call, all searchable with questions answered over one or several meetings. I found no public information on answers that cite and link the transcript passage they rest on, on the AI models used, or on choosing the summary language. 1 2 3 13 14
The Works Council Chair
Notes come in over forty templates including custom ones, tasks carry owners and deadlines and sync to Jira and Asana, decisions, risks and issues land in a key-items tab, and minutes export as editable Word or PowerPoint with a follow-up email draft. A single-meeting chat and a separate assistant cover several meetings on paid plans, but we found no public information on answers citing the transcript passage they rest on, summary quality by language, or the AI models used. 1 2 13 14
The Data Protection Officer
Notes come in 40-plus templates including custom ones, tasks carry owners and deadlines and sync to Jira or Asana, decisions and risks land in a Key Items tab, minutes are editable and export to Word and PowerPoint, and questions run over one meeting or several via the multi-meeting assistant. We found no public information on the language models used, summary language selection, or answers that cite and link the transcript passage they rest on. 1 2 6 13 14
The IT Lead
Notes arrive in 40-plus templates including custom ones per team, decisions, risks, issues and requirements are sorted into six categories, tasks carry owners and deadlines and sync to Jira or Asana, and Ask Sembly answers over a single meeting with Semblian 2.0 covering several, all searchable with editable minutes exported to Word or PowerPoint. I found no public information on choosing the summary language, on answers that cite the transcript passage they rest on, or on which AI models generate the summaries. 1 2 6 13 14
The Skeptic
Notes come in 40-plus templates with custom options, tasks carry owners and deadlines and sync to Jira or Asana, key items are sorted into decisions, risks and requirements, and minutes export as editable Word or PowerPoint. But the chat answers from one meeting's transcript at a time, multi-meeting answers sit on the higher plans, and we found no public information on answers that cite the transcript passage they rest on, on which model writes the summary, or on choosing the summary language. Every statement in a summary should be traceable to the transcript, and nothing captured shows that. 1 2 6 13 14
Integrations, API & workflow
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How this is scored
How the notes reach the place where work happens: calendar connection with rules for which meetings are recorded, CRM fields filled from the call (HubSpot, Salesforce, Pipedrive, Microsoft Dynamics), project and task tools, Slack and Microsoft Teams channels, Notion, Confluence and SharePoint, Zapier, Make or n8n, a documented REST API and webhooks, an MCP server for AI assistants, and browser extensions and native apps.
0 — No integrations and no export; the notes stay in the app.
3 — A calendar connection and an email or Slack summary; CRM, API and task tools are basic or not described.
5 — Google and Microsoft calendars, a native CRM integration (HubSpot or Salesforce), Slack or Teams, a task or wiki tool, Zapier or Make, and a documented API or webhooks.
8 — CRM field mapping per meeting type, several CRMs including Microsoft Dynamics or Pipedrive, a full REST API with webhooks and reference documentation, an MCP server, SharePoint or Confluence export, and recording rules per calendar or meeting type.
10 — An integration layer a company builds on: every object reachable by API with rate limits and versioning stated, granular OAuth scopes, data residency kept across integrations, and the integrations administered centrally with logs.
The Management Consultant
The calendar connection auto-joins the four conferencing platforms, HubSpot and Salesforce take notes and follow-up tasks, and Confluence, SharePoint and Notion (two-way sync) receive the output. The webhook layer is genuinely documented — configurable endpoint, JSON payload, published schema, test button — and an MCP server with separate EU and US endpoints connects Claude, Cursor and n8n under admin control. I found no public information on a REST API for reading data, on Slack or Teams channel delivery, or on CRM field mapping per meeting type. 1 2 4 13 15 16
The Sales Team Lead
HubSpot and Salesforce receive meeting notes, transcripts and follow-up tasks, which is the core of what I need after every call, and Jira, Asana, Confluence, SharePoint, Notion, Zapier, documented webhooks with a test button and an MCP server with a European endpoint round it out, all admin-gated. I found no public information on CRM field mapping per meeting type or a documented REST API for reading data back, so the layer is wide but not yet deep. 1 2 4 15 16
The Works Council Chair
Beyond calendar auto-join, HubSpot and Salesforce, Jira and Asana, Confluence, SharePoint, Google Docs and two-way Notion are named, Zapier plus documented webhooks with schema and a test button cover the rest, and an MCP server with separate EU and US endpoints serves Claude, Cursor and n8n under admin control. We found no public information on a documented REST API, Slack channels, or recording rules per calendar or meeting type. 1 2 4 15 16
The Data Protection Officer
Calendars drive automatic joining, HubSpot and Salesforce receive notes and tasks, Confluence, SharePoint, Google Docs and two-way Notion sync handle documents, documented webhooks with a JSON schema and test button carry automation, and an MCP server with US and EU endpoints connects Claude, Cursor and n8n under admin gating. We found no public information on a documented REST API, Microsoft Dynamics or Pipedrive, CRM field mapping per meeting type, or recording rules per calendar. 1 2 4 11 15 16
The IT Lead
For my Microsoft 365 estate the good news is SharePoint and Confluence export, HubSpot and Salesforce, Jira, Asana and two-way Notion, Zapier, outbound webhooks with a documented JSON schema and a test button, and an MCP server with separate US and EU endpoints that stays off until an admin enables it. I found no public information on a documented REST API, Slack or Teams channel delivery, Microsoft Dynamics or Pipedrive, or CRM field mapping per meeting type. 2 4 15 16
The Skeptic
Calendar-driven auto-join, HubSpot and Salesforce, Jira and Asana, Confluence, SharePoint and Notion in two-way sync, Zapier, webhooks with a documented JSON schema and test button, and an MCP server with separate US and EU endpoints and bearer-token authentication, gated by admins. We found no public information on a documented REST API with reference documentation, on CRM field mapping per meeting type, or on Microsoft Dynamics and Pipedrive. 1 2 4 6 15 16
Consent, participant rights & works council
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How this is scored
Whether every person in the meeting knows and can decide, and whether the tool can be introduced under German co-determination: a recording notice to all participants including external guests, consent or opt-out before the recording starts, a visible bot or a stated notice for botless capture, rules for when the assistant joins automatically, stopping and deleting a recording on request, per-person analytics (talk time, sentiment, engagement scores) off by default or switchable per organisation, material or a template for a works agreement (Betriebsvereinbarung, § 87 (1) no. 6 BetrVG), and support for a data protection impact assessment.
0 — Built to record people without their knowledge, or sells covert recording or individual performance scoring as a feature.
3 — A general privacy statement and a bot that appears in the participant list; notices to guests, opt-out, per-person analytics and works councils are basic or not described.
5 — A recording notice to participants by chat message, email or the bot's name, a way for a participant to stop the recording or opt out, admin rules for when the assistant joins, recordings deletable on request, and per-person analytics described with how to switch them off.
8 — Consent collected before recording starts for external participants, per-person analytics off by default or switchable per organisation, botless capture with its notice method documented, a works-council information pack or works-agreement template published, DPIA support, and the EU AI Act classification stated.
10 — Co-determination built into the product: every analytic and its granularity documented for the works council, consent and opt-out logged per participant, configuration changes logged, minimum group sizes for any team statistics, and references of works-council-approved rollouts published.
The Management Consultant
There is a real notice mechanism — auto-notification of participants, a bot visible under its own name, and consent tracking supporting one-party and all-party consent laws — plus pause and resume for sensitive passages. But the co-determination dimension I need is undocumented: I found no public information on a works-agreement template, DPIA support, or the EU AI Act classification, and I found no public information on how to switch off the sentiment analysis offered on the paid plans. The terms also place responsibility for obtaining participant consent squarely on the customer. 2 4 6 9 17
The Sales Team Lead
The assistant joins visibly under its own name, participants can be auto-notified that the call is recorded with consent tracking covering one-party and all-party rules, and pause and resume protects sensitive stretches — enough to tell a Mittelstand prospect politely. The terms put obtaining every participant's consent squarely on us as the customer, and I found no public information on a participant opt-out, on switching the sentiment analysis off, or on works-agreement material and DPIA support. 2 4 6 9
The Works Council Chair
The bot is visible in the participant list, participants can be auto-notified about the recording, consent tracking covers one-party and all-party laws, and recording can be paused — but the terms make us, the customer, solely responsible for obtaining every participant's consent, and I found no public information on an external participant stopping or opting out of a recording. Sentiment analysis is sold on Pro and above while the pages are silent on per-person talk time or engagement scores and how to switch them off, and no works-agreement template, DPIA support or EU AI Act classification is published — for a § 87 BetrVG introduction I would be negotiating largely on trust. 2 4 6 9
The Data Protection Officer
The assistant is visible in the participant list, participants can be auto-notified of the recording, one-party and all-party consent tracking is offered, and recordings are deleted on request through support. The terms of service place responsibility for obtaining participant consent on the customer, and we found no public information on a participant opt-out before recording starts, switching per-person analytics such as sentiment analysis off by default, a works-agreement template, DPIA support, or the EU AI Act classification. 2 4 6 9 10
The IT Lead
The assistant joins under its own visible name, participants are auto-notified of the recording, one-party and all-party consent tracking is supported, and users can pause or resume to protect sensitive stretches — but the terms place responsibility for obtaining participant consent squarely on the customer. I found no public information on an opt-out for external participants before recording starts, on switching per-person analytics such as sentiment analysis off organisation-wide, on a works-agreement template, DPIA support, or the EU AI Act classification. 2 4 6 9
The Skeptic
The bot is visible in the participant list under its own name, participants can be auto-notified, consent tracking supports one-party and all-party consent laws, and the owner can pause the recording or have data deleted. What I cannot find is a way for a participant — rather than the owner — to stop the recording or opt out, an off-switch for the sentiment analysis and team analytics, or any works-council material, DPIA support or AI Act classification; the terms put the consent burden squarely on the customer. 2 4 6 9 10
Retention, AI training & administration
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How this is scored
What the employer can govern: retention periods and automatic deletion of recordings, transcripts and summaries, whether audio and video can be discarded after transcription, sharing defaults and link permissions, customer content excluded from model training by contract, the AI and transcription providers named with their region and their own retention, encryption, single sign-on (SAML), SCIM, roles and workspaces, admin policies on auto-recording and sharing, audit logs, export of the whole archive, and security certifications such as ISO 27001 and SOC 2.
0 — No administration and no deletion; every user decides alone and recordings are kept indefinitely.
3 — Users can delete their own recordings and a security page exists; retention policies, model training, SSO and audit logs are basic or not described.
5 — Retention settings per workspace, customer content excluded from model training, team workspaces with roles, single sign-on, admin control over sharing and auto-recording, encryption at rest and in transit, and ISO 27001 or SOC 2 stated.
8 — Automatic deletion by policy with audio discardable after transcription, the AI and transcription subprocessors named with region and zero retention, SAML with SCIM, granular roles, audit logs, legal hold or export of the full archive, and certifications with their scope published.
10 — Governance an auditor accepts: every retention, sharing and recording policy enforceable centrally and logged, models run on the vendor's own or the customer's infrastructure as an option, audit logs exportable to a SIEM, and the deletion of every copy, including at subprocessors, documented.
The Management Consultant
Retention is properly governed — workspace-wide rules, a media-only deletion that keeps transcripts, irreversible deletion on a daily schedule, fourteen days in backups — alongside custom SSO, role-based access, an exportable audit log and SOC 2 Type II. On training, the enterprise page states Enterprise content is never used for model training and other plans get an opt-out; the captured pages give different statements here, since the terms of service also grant a broad licence for internal purposes including AI development and training, so a buyer must settle in the DPA which text governs. I found no public information on SCIM, legal hold, or subprocessor retention terms. 4 6 9 10 17 18
The Sales Team Lead
Retention is genuinely governable: workspace-wide data retention with options for no auto-deletion, delete-everything or delete-only-media, deletions final and purged daily, Enterprise content excluded from model training with opt-out elsewhere, plus custom SSO, domain-based access, roles, an exportable audit log, encryption and SOC 2 Type II. The captured pages describe the right to use meeting content for AI training differently — the privacy policy speaks of opt-outs and enterprise exclusion while the terms grant a broad license including AI development — and I found no public information on SCIM or legal hold. 4 7 9 10 17 18
The Works Council Chair
Retention is genuinely governable: the default is no automatic deletion, but workspace admins can erase meetings in bulk on a chosen period, discard only audio and video after a set number of days, and deletions run daily with backups purged after up to 14 days; audit logs are exportable, single sign-on and role-based access exist, and SOC 2 Type II is stated. The captured pages give different pictures of training use — the terms grant a licence including AI development and training, while the privacy policy states Enterprise data is never trained on and other plans opt out — and we found no public information on SCIM, legal hold, or the scope of the certifications. 4 9 10 17 18
The Data Protection Officer
Retention is well governed: workspace admins set the period, media alone can be discarded after a chosen number of days while transcripts remain, deletion runs daily and is final, deleted content leaves backups after 14 days, and an exportable audit log sits next to custom SSO and SOC 2 Type II. The captured pages give different positions on model training — the privacy policy excludes Enterprise content and offers an opt-out elsewhere, while the terms of service grant a licence including AI development and training — so the exclusion must be fixed in the DPA before any recording. We found no public information on SCIM, legal hold, or subprocessor retention terms. 4 6 9 10 17 18
The IT Lead
Retention is configurable at workspace level with options to delete all meeting data or only media after a chosen number of days, plus a retention history, custom SSO with domain-based access, an exportable audit log, SOC 2 Type II, encryption in transit and at rest, and admin gating of sharing groups and automations, with Enterprise workspaces excluded from model training and opt-out elsewhere. The gaps that matter to me at 450 seats are provisioning and the chain: I found no public information on SCIM, zero retention at subprocessors, or legal hold, and the captured pages give different pictures on training use — the terms grant a broad license including AI development while the privacy policy excludes Enterprise data. 1 4 9 10 17 18
The Skeptic
Retention is genuinely governable — no auto-deletion by default, a media-only option that keeps transcripts, workspace-wide bulk deletion, backups purged within 14 days, final deletions — with an exportable audit log, custom SSO, role-based access and a SOC 2 Type II report on top. On training, the captured pages give different figures: the privacy policy says Enterprise content never trains models and every plan has an opt-out, while the terms of service grant a license covering research, product improvement and AI development and training. We found no public information on SCIM, legal hold, or the regions and retention of the AI and transcription subprocessors. 1 4 9 10 17 18
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where recordings, transcripts, summaries, voice profiles and account data are stored and processed, which language model and transcription providers read them and where, and who the other subprocessors are (hosting, email, support, analytics and payment tools). Independently sourced by the sovereignty pipeline. A conferencing platform outside Europe that the customer already uses is part of the meeting, not counted against the notetaker; where the notetaker stores and processes the conversation is.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (language models, transcription, email, support, payment) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors including the AI providers listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, with transcription and language models run in Europe by European operators, data export and deletion documented, and certifications published with their scope rather than implied.
The Management Consultant
The contracting entity is Sembly AI, Inc. of New York, with New York courts and AI processing in the United States by default; EU customers can choose EEA storage for meeting data, which is genuinely useful, and transfers rest on GDPR and the Data Privacy Framework. The privacy policy points to a subprocessor list by link, but the captured pages do not name the providers or their locations. I found no public information on an EU contracting entity or EU representative, so I would be drafting the DPA with an American counterparty. 4 7 9 10
The Sales Team Lead
Sembly is a New York company with New York governing law and US-default storage and AI processing, though EU customers can choose EEA storage for recordings, transcripts and reports with AI processing in the EEA, and the company points to its Data Privacy Framework certification for transfers. A subprocessor list is published by link, DPAs are signed on request, and SOC 2 is stated — but I found no public information on a European contracting entity or on where the named AI and transcription providers run. 4 7 9 10 13
The Works Council Chair
Sembly AI, Inc. sits in New York with New York courts as the stated venue; EU customers may choose EU data centres, which moves processing of meeting content into the EEA, but the stated default for AI processing is the United States, with the speech-to-text and model providers named only in a linked subprocessor list without locations. The EU-US Data Privacy Framework, SOC 2 Type II and a DPA signed on request are documented, but no EU contracting entity appears anywhere we read. 4 7 9 10
The Data Protection Officer
For EU customers choosing EU storage, recordings, transcripts and reports sit in EEA data centres on named clouds — Azure, and Google Cloud for the private datastore — but the contracting entity is Sembly AI, Inc. of New York under New York law, and AI processing including speech-to-text and language models runs in the United States by default, with the Data Privacy Framework given as the transfer safeguard. A subprocessor list is published at a link, yet we found no public information on an EU contracting entity or representative, and the names and regions of the AI providers were not on the captured pages. 4 7 9 10 13
The IT Lead
Sembly AI, Inc. is a New York company with New York governing law and FTC oversight; EU customers can opt for EEA storage and EU MCP endpoints, with Azure and Google Cloud named as US/EU regions and transfers covered by the Data Privacy Framework. I found no public information on a European contracting entity or representative, the speech-to-text and AI providers are referenced only through a linked third-party list, and AI processing runs in the United States by default. 4 7 9 10
The Skeptic
Sembly AI, Inc. is a New York company under New York law, processing in the United States by default with an EEA storage option for EU customers on named US and EU regions; a DPA is offered and the EU-US Data Privacy Framework covers transfers. The subprocessor list is linked, but the providers who read the meetings — the speech-to-text and model operators — are not named on the pages we captured, and the contracting entity sits in New York rather than Europe. 4 7 9 10 13
Pricing transparency
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per seat and tier, what counts as a seat (every invited user, only recording users), transcription minutes or credits included, storage limits, which features (CRM integrations, API access, SSO, custom retention, EU hosting, AI credits) cost extra, the free tier and its limits, monthly versus annual billing, minimum seats and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with seats, minutes or features is unclear.
5 — Tiers are public with their seat price and main inclusions, but at least one commonly needed piece (SSO, CRM integration, API, custom retention, EU hosting, minute or credit limits) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule (seats, minutes, credits, storage), add-ons priced, what counts as a seat stated, overage handling stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given team size and meeting volume, with every add-on, overage and support fee and the cancellation and data-return terms published.
The Management Consultant
The ladder is public and unusually detailed: Free at $0 with one meeting hour and stated credit limits, Basic at $10 per month, billed annually for one user, Pro at $20 per user / month, billed annually, MAX at $30 per user / month, billed annually, and Enterprise custom with a ten-user minimum; per-tier limits on meeting history, integrations and webhooks are spelled out. But the additional credit packs are unpriced, the prices shown are billed annually, and I found no public information on monthly billing prices, VAT treatment or overage handling — so I cannot compute our full annual cost from the page alone. 1 4 6 9
The Sales Team Lead
Tiers and seat prices are public — Free at $0, $10 per month billed annually for one user, $20 per user / month and $30 per user / month billed annually, Enterprise custom from ten users — with plan limits for meeting history, integrations and webhooks tabulated. The credit packs that meter usage are unpriced, monthly billing prices are not shown, VAT treatment is unstated and Enterprise is a sales call, so I cannot compute our real annual cost from the pages alone. 1 6 9
The Works Council Chair
The tiers are public — Free at $0 with one meeting hour and 750 monthly credits, Basic at $10 per month billed annually, Pro at $20 per user per month billed annually, MAX at $30 per user per month billed annually, and Enterprise custom from 10 users — with per-plan limits on meeting history, integrations and webhooks. Additional credits are purchasable without a published price, monthly billing and VAT treatment are not shown, and cancellation takes effect next cycle with no refund of the current one. 1 6 9
The Data Protection Officer
Tiers are public — Free at $0, Basic at $10 per month billed annually for one user, Pro at $20 per user per month billed annually, MAX at $30 per user per month billed annually, Enterprise on request starting at 10 users — each with history length, credits and integration counts. We found no public information on the price of additional credits, a monthly-billing price, what counts as a seat, overage handling, or VAT treatment. 1 4 6 9
The IT Lead
Tier prices are public — Free at $0 with one meeting hour per month, Basic at $10 per month, billed annually, Pro at $20 per user / month, billed annually, and MAX at $30 per user / month, billed annually covering 3 to 500 users — with per-plan limits on history, integrations and webhooks, and cancellation taking effect next billing cycle. I still cannot compute a full annual cost: I found no public information on monthly-billing prices, the price of additional credits, what counts as a seat, or VAT treatment, and Enterprise is custom pricing through sales. 1 6 9
The Skeptic
The tiers are public — free at $0 with one meeting hour and 750 monthly credits, Basic at $10 per month billed annually, Pro at $20 per user per month billed annually, Max at $30 per user per month billed annually, Enterprise on request with a ten-user minimum — with meeting-history limits per plan stated. But the monthly-billing price is not shown, additional credits are sold without a price, VAT treatment is unstated, and payment is described for cards issued by U.S. banks; a buyer cannot compute the full annual cost from the page alone. 1 4 6 9
European sovereignty — proven facts
1 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Outside the EU ⚠ unverified | 0/4 pts | 10 Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Sembly AI
Is Sembly AI European?
No. whats-best.ai classifies Sembly AI as Rest of world.
Where does Sembly AI store data?
Sembly AI stores customer data outside the EU by default, per the vendor’s page captured 5 Nov 2026. The vendor’s pages mention the US and the EU as hosting locations, per the vendor’s page captured 5 Nov 2026.
Does Sembly AI have a free plan?
Yes. Sembly AI has a free plan, per the vendor’s page captured 5 Nov 2026.
What are the best alternatives to Sembly AI?
As of 6 Nov 2026, the panel rates MeetGeek (3.5/5), Noota (3.5/5) and Jamie (3.5/5) highest among the other 14 AI Meeting Assistants & Notetakers products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is MeetGeek (EU-Made). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Sembly AI alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Hosting options. Not confirmed on the vendor’s own pages as captured.
- Weak sourcing — Hosting location. The United States is the stated default, but customers who choose EU data storage get EEA hosting, so residency depends on the customer's choice.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 8 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 integrations fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (18)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.sembly.ai Checked 5 Nov 2026 Details →
- 2 Features page (meetings) www.sembly.ai Checked 5 Nov 2026 Details →
- 3 Features page (transcription and recording) www.sembly.ai Checked 5 Nov 2026 Details →
- 4 Features page (enterprise) www.sembly.ai Checked 5 Nov 2026 Details →
- 5 Help centre help.sembly.ai Checked 5 Nov 2026 Details →
- 6 Pricing page www.sembly.ai Checked 5 Nov 2026 Details →
- 7 Trust center trustcenter.sembly.ai Checked 5 Nov 2026 Details →
- 8 About page www.sembly.ai Checked 5 Nov 2026 Details →
- 9 Terms of service www.sembly.ai Checked 5 Nov 2026 Details →
- 10 Privacy policy www.sembly.ai Checked 5 Nov 2026 Details →
- 11 Recording, transcription & languages — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 12 Recording, transcription & languages — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 13 Summaries, action items & meeting knowledge — found from sitemap www.sembly.ai Checked 5 Nov 2026 Details →
- 14 Summaries, action items & meeting knowledge — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 15 Integrations, API & workflow — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 16 Integrations, API & workflow — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 17 Retention, AI training & administration — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →
- 18 Retention, AI training & administration — found from sitemap help.sembly.ai Checked 5 Nov 2026 Details →