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Project Management & Collaboration

Todoist

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 2 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Doist Inc. · www.todoist.com

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Read this page as one judge. Each weighs the same scores by what they care about.

The UX Purist

Weighted verdict

Measures time-to-first-value with a stopwatch. Optimizes for clarity, density and software that teaches itself. Rejects fourteen-step setups and empty screens that offer no way forward.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The UX Purist

Collaboration depth

How this is scored

How much real multi-person project work the tool carries: shared planning, assignments, dependencies, workload, comments, guest access.

0 — A personal task list; a second user has no defined place in it.

3 — Tasks can be shared and assigned, but planning stays per-person — no shared timeline, workload or dependency view.

5 — Solid shared projects with assignments, comments and at least one team-level planning view; gaps appear in cross-project or capacity planning.

8 — Team-level planning is first-class: cross-project views, workload/capacity, dependencies, guest or client access with sane permissions.

10 — Handles the full span from two freelancers to a structured department in one model — planning, capacity, permissions and client involvement all without workarounds.

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The UX Purist

A shared team workspace, team projects holding up to 250 people, guest and client sharing governed by admin-restricted permissions, and comments including audio give real multi-person bones. But we found no public information on dependencies, workload or capacity views, so planning stays task-level and a structured team eventually needs a second tool. 1 2 4 5 7

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Reporting

How this is scored

Whether the tool can answer questions about the work: progress, time, budgets, utilization — and export the answer.

0 — No reporting beyond looking at the board.

3 — Fixed per-project status views only; nothing aggregates across projects and nothing exports cleanly.

5 — Useful standard reports (progress, tracked time) with basic filters and CSV export, but limited customization and no budget/utilization depth.

8 — Configurable cross-project reporting incl. time, budgets and utilization, with dashboards and reliable exports.

10 — Reporting is a product in itself: custom report builder, scheduled delivery, API access to every metric the UI shows.

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The UX Purist

Reporting is a filtered activity log — project, person, event type, workspace, date range — with cross-workspace presets and a markdown export, and free-plan history capped at seven days until you pay. There is no time, budget or utilization dimension anywhere in the captured pages, and the export only captures what you have already scrolled onto the page, a self-inflicted paper cut. 7 2

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Integrations

How this is scored

How well the tool connects to the rest of the stack: native integrations, calendar/comms hooks, API and webhooks, import/export paths.

0 — A closed box — no API, no integrations, CSV out if anything.

3 — A handful of marquee integrations, no public API or an API that covers a fraction of the product.

5 — The common set (calendar, Slack/Teams, file storage) plus a documented public API; automation platforms partially covered.

8 — Broad native catalogue, well-documented API and webhooks, first-class automation-platform support and real import paths from competitors.

10 — Ecosystem-grade: everything in 8 plus the tool is itself extensible (apps/plugins, AI/MCP surfaces) and exit via API export is complete.

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The UX Purist

A directory of 90-plus integrations across a dozen categories, automation partners claimed to reach thousands more apps, and a documented developer API with token management and a community submission path for new integrations. We found no public information on webhooks or import paths from competing tools, which is what keeps this short of the top rung. 2 9 10 3

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Onboarding effort

How this is scored

Time and friction from signup to first real value for a small team, without paid services.

0 — No self-serve path — onboarding starts with a sales call and an implementation project.

3 — Self-serve exists but the first project requires configuration a newcomer cannot judge yet (workflows, custom fields, permissions) before anything works.

5 — A team gets a first project running within a day; trial requires payment details or key steps live behind docs.

8 — Signup to working project inside an hour: guided setup, sensible defaults, templates, trial without payment details.

10 — Minutes to value even for non-tool-people, importers pull existing work in, and the tool teaches its own advanced features as the team grows into them.

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The UX Purist

Free start with no payment details, 50-plus templates, setup templates sorted by productivity method, natural-language capture, and a purpose-built onboarding template meant to teach new Business teammates the basics — the tool largely teaches itself. We found no public information on importers that pull existing work in, the one visible gap between this and minutes-to-value perfection. 1 2 11 12

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European sovereignty

How this is scored

Where the company and the data actually sit: legal entity, ownership control, data residency, and subprocessor exposure to non-EU jurisdictions.

0 — Non-European vendor, data on US infrastructure under US law, no DPA worth the name.

3 — DPA and GDPR language present, but hosting defaults to the US or ownership sits outside Europe — compliance paperwork over substance.

5 — EU data residency is available and contractually fixed, but the vendor or its controlling owner is non-European, or core subprocessors put data within CLOUD Act reach.

8 — European company under European control with EU-resident data and a public DPA; remaining exposure is limited to identifiable subprocessors (e.g. a US hyperscaler's EU region) and is documented.

10 — European company, European control, EU-only data residency on European infrastructure, subprocessor list free of extraterritorial reach — verifiable, not asserted.

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The UX Purist

GDPR language, Standard Contractual Clauses and an EU representative exist, but the captured policy states information is processed in the U.S., the entity is registered in Delaware, no EU region option is offered, and named U.S. subprocessors — Zendesk, Google, SendGrid, Mailgun, MailChimp — run support and email. Compliance paperwork over substance. 3 4

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Support & documentation

How this is scored

Whether a stuck user gets unstuck: docs quality, support channels and their availability per plan, and the health of the learning surface.

0 — No docs beyond marketing pages; support is a contact form that may answer.

3 — Docs exist but are thin or stale; support on entry plans is effectively email-only with slow turnaround.

5 — Searchable help center covering the core product; chat or email support on all plans with reasonable response times.

8 — Deep, current docs incl. onboarding guides and templates; fast chat support not gated to top tiers; visible changelog.

10 — Docs, academy, community and support so good they are a reason to buy; SLAs published, support quality independent of plan.

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The UX Purist

The help center is alive — articles stamped updated within weeks of capture, a status page, webinars, a feedback form, and a Toolkit of four short courses for admins and members; support runs on submitted tickets with no phone channel. We found no public information on chat support, response times or SLAs, so I cannot confirm a stuck user gets unstuck fast. 8 13 14

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Pricing transparency

How this is scored

Can a buyer determine the real, payable cost of the tool for their team before talking to anyone?

0 — No public pricing at all — every number sits behind "contact sales".

3 — Some tiers are public, but a deciding factor (seat minimums, mandatory add-ons, billing-period surcharge, tax treatment) only surfaces at checkout or in fine print.

5 — Self-serve tiers are publicly priced and the billing-period difference is stated, but the headline number still needs qualifying — e.g. annual-only headline, taxes excluded without saying so, or an opaque enterprise tier doing real work.

8 — Every self-serve tier is fully priced with billing periods and tax treatment plain on the page; only genuinely custom enterprise work lacks a number.

10 — Every tier including enterprise has a public price or published price formula, and the headline number is the number on the invoice.

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The UX Purist

Every tier carries a public number — free Beginner, "5€ per user/month" for Pro, "8€ plus local tax per user/month, 96€ billed yearly" for Business — with yearly totals and a stated 20% saving on the page. The Pro line leaves tax treatment unstated and the buyer must squint at how the monthly headline relates to the yearly total, which is why this is not a clean sweep. 2

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European sovereignty — proven facts

2 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined ⚠ unverified — uncited Report an error
Subprocessors US CLOUD Act reach ⚠ unverified 0/2 pts 3 Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (14)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.todoist.com Checked 16 Sep 2026 Details →
  2. 2 Vendor pricing page www.todoist.com Checked 16 Sep 2026 Details →
  3. 3 Privacy policy www.todoist.com Checked 16 Sep 2026 Details →
  4. 4 Security page www.todoist.com Checked 16 Sep 2026 Details →
  5. 5 Collaboration depth — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  6. 6 Collaboration depth — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  7. 7 Reporting — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  8. 8 Reporting — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  9. 9 Integrations — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  10. 10 Integrations — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  11. 11 Onboarding effort — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  12. 12 Onboarding effort — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  13. 13 Support & documentation — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →
  14. 14 Support & documentation — found from sitemap www.todoist.com Checked 1 Oct 2026 Details →