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Property & WEG Management

DOMUS

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by DOMUS Software AG · www.domus-software.de

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Read this page as one judge. Each weighs the same scores by what they care about.

The Data Protection Officer

Weighted verdict

The system holds names, addresses, bank details and arrears for people who never chose the vendor. Wants owner and tenant visibility strictly separated, an access log over the archive, retention that executes, and an answer on where the AI invoice reader sends a document.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Data Protection Officer

Wirtschaftsplan, Jahresabrechnung & Rücklage

How this is scored

The statutory financial cycle: business plan, annual settlement in the form the law and the BGH require, distribution keys, and the separate handling of reserve funds held in trust for the community.

0 — General bookkeeping only; no Wirtschaftsplan, no Jahresabrechnung, no distribution keys, reserves treated as ordinary balances.

3 — Templates that help a human produce the documents, with distribution keys entered by hand and no separation of the Rücklage.

5 — Wirtschaftsplan and Jahresabrechnung generated from the ledger with configurable distribution keys (MEA, units, consumption), and reserves booked separately.

8 — Settlement in the post-2021 BGH form with the Abrechnungsspitze shown separately, Vermögensbericht produced, heating-cost apportionment per HeizkostenV integrated, owner-change apportionment mid-year handled, and Hausgeld arrears tracked with dunning.

10 — The whole financial year is discharged inside the system: multi-community bookkeeping with strict per-WEG separation, trust accounting for reserves with its own reporting, settlement documents an accountant would sign, and the arithmetic auditable back to individual postings.

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The Data Protection Officer

The vendor's own pages carry product functions for posting the Wirtschaftsplan and creating the owner settlement under WEG 2.0, which is more than generic bookkeeping. We found no public information on configurable distribution keys, separate trust accounting for the reserve fund, or the separately displayed settlement balance, so I place this between template help and verified generation from the ledger. 4 5

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Eigentümerversammlung & Beschluss-Sammlung

How this is scored

Convening, running and recording the owners' meeting — including the resolution register the law requires the administrator to maintain, and the majority arithmetic that decides whether a resolution stands.

0 — No meeting support; invitations and minutes are written elsewhere and the Beschluss-Sammlung is a document somewhere.

3 — Invitation templates and a place to store minutes, but no agenda structure, no voting support and no maintained resolution register.

5 — Agenda-driven invitations respecting the notice period, attendance and proxy recording, voting with the common majority types, and a Beschluss-Sammlung kept as a numbered register.

8 — Quorum and majority computed per resolution type including MEA-weighted and qualified majorities, proxies and voting restrictions handled, minutes generated from the recorded votes, and the register maintained continuously with amendment and invalidation notes as § 24 (7) requires.

10 — The meeting is conducted in the system: hybrid or written circulation procedures supported with their own legal rules, contested resolutions flagged within the challenge period, the register complete and exportable as evidence, and every entry traceable to the meeting that produced it.

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The Data Protection Officer

Two product pages evidence a voting module for online owners' meetings and further meeting functions in the homecase portal — actual voting support, not just invitation templates. We found no public information on the resolution register, per-resolution majority arithmetic, or amendment and invalidation notes; and because such a module records how named owners voted, where that processing runs matters, and we found no public information on that either. 6 7

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Owner & tenant self-service

How this is scored

How an owner exercises their right to see the records, and how much routine correspondence the portal removes: statements, documents, meeting papers, defect reporting.

0 — No portal; every request is answered by email or post.

3 — A document download area with no per-owner scoping — everyone sees the same folder, or access is by emailed link.

5 — Per-owner login showing their own statements, documents and meeting papers, with a defect or request form that reaches the administrator.

8 — Owners and tenants scoped separately with correct visibility, meeting papers and voting available in the portal, defect reports with status visible to the reporter, and consumption or arrears shown per unit.

10 — The portal discharges the disclosure duty: every record an owner is entitled to see available on demand with an access log, tenant and owner views strictly separated, notifications for statutory deadlines, and enough self-service that routine correspondence largely disappears.

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The Data Protection Officer

The captured pages show a portal that puts documents online for owners and carries the online meeting functions, alongside a service-case maintenance portal — more than a shared download folder. We found no public information on per-owner visibility separation, a distinct tenant view, or an access log showing who opened which document, so the statutory inspection right cannot be shown to be discharged inside the portal. 6 8 11

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Maintenance, defects & contractors

How this is scored

The building side: defect intake and tracking, recurring maintenance obligations, contractor assignment, and the evidence trail when something goes wrong.

0 — Defects arrive by phone and live in a notebook; no maintenance schedule.

3 — A ticket or note list per property, contractors contacted outside the system, no recurring maintenance calendar.

5 — Defect records per unit or property with status and photos, contractor assignment with a work order, and a recurring maintenance schedule with reminders.

8 — Warranty and Gewährleistung periods tracked against the responsible trade, statutory inspections (lift, heating, fire safety, drinking-water) scheduled with proof of completion stored, quotes and invoices linked to the defect, and cost allocated to the correct account.

10 — A defensible operating record: every obligation, inspection and defect with its evidence and dates, contractor performance visible, budget consumption against the Wirtschaftsplan tracked live, and a history that answers the question of what the administrator knew and when.

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The Data Protection Officer

A service-case maintenance portal and a communications platform run with trades and service providers are both evidenced, so defect intake and contractor contact sit within the product's own ecosystem rather than outside it. We found no public information on recurring maintenance schedules with reminders, warranty period tracking, or stored proof of statutory inspections, and nothing on which party holds the contractor correspondence data. 8 9

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Documents, retention & handover

How this is scored

The archive and the exit. A Verwalter's appointment is finite by law, and the records belong to the community — so handover is a statutory event, not a support ticket.

0 — Documents live on a shared drive; no retention rules, and handover means copying folders.

3 — Central document storage per property with folders and upload, but no versioning, no retention policy and no defined handover export.

5 — Structured document management per property and unit with search, retention periods stated, and a documented export of a community's records.

8 — Full-text search across the archive, version history, documents linked to the resolutions and settlements that reference them, and a complete handover package (ledger, register, documents, master data) in open formats.

10 — Handover is a first-class feature rather than an obstacle: a complete, structured export a successor administrator can actually load, retention executed per statutory period, an access log over the archive, and no commercial friction placed in the way of a community leaving.

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The Data Protection Officer

Documents can be placed online in the portal and a reports-and-data export function exists, but we found no public information showing that export as a structured handover package a successor administrator could load. The only retention figures we found govern the vendor's own website and application files — seven-day logs, 360-day self-hosted analytics, three years for subject-rights records — and we found no public information on retention executed for the statutory periods of community records, version history, or an access log over the archive. 3 10 11

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European sovereignty

How this is scored

Where the community's financial and personal records live, who the contracting entity is, and which subprocessors touch them. Independently sourced by the sovereignty pipeline; scored here as this buyer weighs it.

0 — Non-EU vendor and contracting entity, hosting unstated or non-EU, subprocessors unnamed.

3 — EU hosting offered as an option while the contracting entity is non-EU, or the subprocessor list is absent.

5 — EU hosting as standard and an EU contracting entity, but parts of the chain — document OCR, AI features, support tooling — are non-EU without an explained safeguard.

8 — German or EU hosting on named infrastructure, EU contracting entity, complete subprocessor list published, any non-EU processing named with its legal basis.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor European, certification published, and an export that keeps the community compliant for the full retention period after the appointment ends.

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The Data Protection Officer

The vendor is a German stock corporation with a Munich commercial register entry, self-hosted analytics, and a privacy policy naming EU adequacy decisions or standard contractual clauses as the basis for any third-country transfer. We found no public information on where the communities' records — names, addresses, bank details, arrears of people who never chose this vendor — are hosted, on ownership, or on any subprocessor list, and no answer on where automated document or invoice processing would send a file, which is precisely the chain this buyer needs named. 2 3

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether an administrator can compute the real annual cost for the units under management — including modules, per-community fees and setup — from public pages alone.

0 — No public prices at all; every quote is a sales conversation.

3 — A per-unit or per-community headline exists, but modules, minimum terms, setup or migration fees are unstated.

5 — Per-unit or per-community prices public with billing period stated, but at least one commonly needed piece (portal, accounting module, document storage) sits in an unpriced bundle.

8 — Every tier and module priced publicly with per-unit maths, minimum term, setup and migration costs and VAT treatment stated; only genuinely custom enterprise work lacks a number.

10 — Complete price computability: annual invoice derivable for a given number of units and communities including every module, with no per-seat surprises and any exit or export fee stated outright.

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The Data Protection Officer

Pricing on the captured pages arrives as a quote requested inside a consultation call, with a product configurator beforehand and the online shop of the distribution partner TSA Solution GmbH named as a purchase route — the only reason this is not the floor. We found no public prices per unit or per community, no billing period, setup or migration costs, and no VAT treatment, so an administrator cannot compute the annual cost from public pages. 3

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European sovereignty — proven facts

1 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined ⚠ unverified — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.domus-software.de Checked 15 Sep 2026 Details →
  2. 2 Imprint www.domus-software.de Checked 15 Sep 2026 Details →
  3. 3 Privacy policy www.domus-software.de Checked 15 Sep 2026 Details →
  4. 4 Wirtschaftsplan, Jahresabrechnung & Rücklage — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  5. 5 Wirtschaftsplan, Jahresabrechnung & Rücklage — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  6. 6 Eigentümerversammlung & Beschluss-Sammlung — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  7. 7 Eigentümerversammlung & Beschluss-Sammlung — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  8. 8 Maintenance, defects & contractors — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  9. 9 Maintenance, defects & contractors — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  10. 10 Documents, retention & handover — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →
  11. 11 Documents, retention & handover — found from sitemap www.domus-software.de Checked 1 Oct 2026 Details →