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Recruiting

Eploy

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Eploy Ltd · www.eploy.co.uk

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Read this page as one judge. Each weighs the same scores by what they care about.

The Works Council Advocate

Weighted verdict

Sits on the Betriebsrat, which co-determines selection guidelines and questionnaires. Asks what any ranking evaluates, whether it can be switched off, who sees which applicant, and whether an internal candidate's file leaks into their personnel record. No answer, no agreement.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Works Council Advocate

Applicant management & hiring workflow

How this is scored

The daily work of hiring: pipeline stages per job, collaboration with hiring managers, structured evaluation, interview scheduling and candidate communication — judged on whether a decision is documented rather than merely made.

0 — An inbox of applications with a status field; no stages per job, no shared evaluation and no record of who decided what.

3 — A fixed pipeline with drag-and-drop stages and email templates, but hiring managers see everything or nothing, and evaluation is free-text comments.

5 — Configurable pipelines per job, hiring-manager access limited to their own vacancies, structured scorecards, interview scheduling with calendar integration, and templated candidate emails in German.

8 — Approval workflows for requisitions and offers, role-based access per team and location, structured interview kits, bulk actions with automated but reviewable candidate communication, and a history on each candidate of every stage change and who made it.

10 — The pipeline is an auditable record of a fair process: every decision attributed and reasoned, evaluation criteria fixed before applications arrive, reporting on time-to-hire and drop-off per stage, and the full history exportable per candidate for an AGG dispute.

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The Works Council Advocate

Structured panel reviews with required forms, configurable reviewer counts, and scorecards that grade automatically are well documented, alongside a full history of team comments and communications on each candidate and granular control over who may move a candidate and what reviewers see. We found no public information on approval workflows for requisitions and offers, on a per-stage log naming who moved a candidate and when, or on interview scheduling with calendar integration — exactly the records a works council needs to reconstruct a fair process afterwards. That places this between solid structured evaluation and an auditable process. 2 3 8

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Multiposting, career page & candidate experience

How this is scored

Getting a vacancy in front of the right people and letting them apply: job-board distribution for the German market, the career page, and an application process that does not lose candidates on a phone.

0 — No career page and no job-board distribution; vacancies are posted by hand elsewhere.

3 — A basic hosted job list and free aggregator feeds, with no named German boards, and an application form that requires an account or a desktop.

5 — A branded career page, multiposting to named boards including the Bundesagentur für Arbeit and at least one major German paid board, Google for Jobs markup, and mobile application without an account.

8 — Multiposting with booking and budget tracking per board from inside the system, source attribution per applicant, career page in several languages with an embeddable widget, accessibility stated, and an application form configurable per job.

10 — Distribution is measured, not only broadcast: cost and applicants per channel reported, the career page meets a stated accessibility standard, one-click or CV-parse application on mobile, and candidates can see their own status and withdraw themselves.

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The Works Council Advocate

The evidenced distribution story centres on Indeed: automatic posting via XML feed, paid advertising booked from inside the system, mobile-optimized Indeed Apply, and source reporting on hires. We found no public information on the vendor's own career page, on any German board such as the Bundesagentur für Arbeit, on Google for Jobs markup, or on accessibility — so for a German hiring market only one named channel is evidenced. 4 5 8

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Retention, deletion & talent-pool consent

How this is scored

What happens to the data of people who were not hired: automatic deletion on a configurable deadline, talent-pool consent that expires, data-subject requests, and access logging — the criterion the employer is actually liable for.

0 — Nothing stated about retention or deletion; applicant data stays until someone removes it by hand.

3 — Manual deletion and an anonymise button exist, but no automatic deadline, and talent-pool storage has no stated consent step.

5 — Automatic deletion or anonymisation after a configurable period after rejection, talent-pool storage only with recorded consent, and a documented way to answer an access or erasure request.

8 — Retention rules per country or entity, consent with expiry and automated re-consent requests, candidate self-service for their own data, a log of who viewed or exported an applicant file, and permissions a works council can review.

10 — Governance that can be evidenced: deletion runs are logged and reportable, special-category data can be excluded or restricted by field, every export is recorded, and the vendor publishes how deletion propagates to backups and to the job boards and tools it syncs with.

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The Works Council Advocate

This is the strongest part of the offer: anonymisation that deletes CVs and files on a monthly schedule, talent-pool consent with expiry and automated re-consent reminders, an audit history of every consent change naming who edited it and when, and a candidate portal where applicants can view, rectify and request deletion of their data. We found no public information on a log of who viewed or exported an applicant file, on retention periods set per country or entity, or on whether deletion runs are themselves recorded — the evidencing my colleagues and I would insist on in an agreement. The one gap that worries me is who saw which internal candidate's file. 6 7

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AI screening transparency & control

How this is scored

Whether any automated ranking, matching, parsing or rejection is disclosed, explained and switchable — recruitment is a high-risk use under the EU AI Act, and an undisclosed score next to a candidate's name is a co-determination matter. A product without AI features is judged on stating so.

0 — AI matching or scoring is marketed with no statement of what it evaluates, where it runs, or whether it can be turned off.

3 — AI features are described as a benefit, with a general assurance that humans decide, but no documentation of inputs, no per-feature switch and no model or provider named.

5 — Each AI feature is described with its purpose and inputs, can be disabled per account, never rejects a candidate without a human action, and the model provider or subprocessor is named.

8 — AI outputs are shown with their reasoning to the recruiter, candidates are informed when AI is used, protected attributes are stated to be excluded, EU processing is available for the AI features, and the vendor publishes its EU AI Act position.

10 — The vendor treats recruitment AI as the high-risk system the law says it is: documentation a works council can base an agreement on, bias testing described and repeated, logs of every AI-assisted decision retained for audit, and every AI feature off by default until the customer enables it.

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The Works Council Advocate

The captured pages point to generative AI features and an AI partner in the marketplace, yet we found no public information on what any AI feature evaluates, what inputs it uses, where it runs, who the model provider is, or whether a customer can switch each feature off. Without documentation of inputs, a per-feature switch and a named provider, no works council can base a co-determination agreement on this — no answer, no agreement. 8 9

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HR handover, integrations & API

How this is scored

The hire does not end in the ATS: handover to the HR system and payroll, identity and calendar integration, e-signature for contracts, and an API a team can build on.

0 — No integrations and no API; a hired candidate is retyped into the HR system.

3 — A CSV export and an email integration, with a partner marketplace that names no German HR or payroll systems.

5 — A documented API, calendar and video-interview integration, and a named handover to at least one HR system common in DACH (e.g. Personio, DATEV-connected systems, SAP SuccessFactors).

8 — Maintained integrations with several named HR systems carrying the hire's data without retyping, SSO and SCIM, e-signature for offers and contracts, webhooks, and an API with published limits.

10 — Integration is designed rather than bolted on: a versioned API with a deprecation policy, handover that carries documents and consent status into the HR record, deletion that propagates to connected systems, and the vendor maintaining the German integrations itself.

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The Works Council Advocate

A documented REST API with endpoints for candidates, applications, placements and files — explicitly framed for building HR and payroll integrations without retyping — plus native e-signature for contracts, SSO and multi-factor authentication is more than bolt-on. We found no public information on maintained integrations with named HR systems common in the DACH market, on SCIM, on webhooks, or on published API limits. 7 10 11

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European sovereignty

How this is scored

Where applicant data lives, who the contracting entity is, who the subprocessors are — including the job boards, CV parsers and AI providers the system passes CVs to. Independently sourced by the sovereignty pipeline; weighted higher here than in categories holding the customer's own data, because every record belongs to a third party who never chose the vendor.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and CV parsing or AI processing of unclear location.

3 — EU hosting offered as an option while the contracting entity is non-EU, or the subprocessor list is absent, or CV parsing and AI features run outside the EU without saying so.

5 — EU hosting as standard and an EU contracting entity, but parts of the chain — parsing, AI, email delivery — are non-EU without an explained safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessor list published including parsing and AI providers, and a DPA that covers applicant data as the customer's processing.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor European, certification published, and the AI and CV-parsing features run within the EU on providers the customer can see.

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The Works Council Advocate

Hosting is stated as UK-only datacentres with ISO27001-certified suppliers, the vendor registers with the UK ICO as a processor under UK GDPR, and the contracting entity is British, not European. We found no public information on a subprocessor list, or on where CV parsing and the AI features run — UK hosting alone is no answer to the question of where applicants' data, and the job boards and AI providers it flows to, actually sit. 5 7

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Pricing transparency not rated — the vendor publishes no price

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: the pricing model (per employee, per open job, per recruiter seat), job-board posting costs, add-ons for AI, career page or integrations, and the minimum term.

0 — No public prices at all; every tier is a sales conversation.

3 — A starting price exists, but the pricing basis (employees, jobs, seats) or which features sit in which tier is unstated — the invoice is unknowable.

5 — Tier prices public with the pricing basis and main limits given, but at least one commonly needed piece (paid job-board postings, AI features, integrations, extra seats) is unpriced.

8 — Every tier priced publicly with its basis and limits, add-on prices listed, job-board posting costs or the booking model stated, minimum term and VAT treatment given.

10 — Complete price computability: annual invoice derivable for a given company size, number of open roles and recruiter seats, with every add-on, posting package and overage published.

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The Works Council Advocate

We found no public pricing information on the captured pages: no tier prices, no pricing basis in employees, jobs or recruiter seats, no add-on prices for AI, career page or integrations, and no minimum term. A buyer cannot compute any part of the annual invoice from what is published; every figure is a sales conversation. 1

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European sovereignty — proven facts

0 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency Not determined — uncited Report an error
Subprocessors Not determined — uncited Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (11)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor page www.eploy.co.uk Checked 29 Sep 2026 Details →
  2. 2 Applicant management & hiring workflow — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  3. 3 Applicant management & hiring workflow — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  4. 4 Multiposting, career page & candidate experience — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  5. 5 Multiposting, career page & candidate experience — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  6. 6 Retention, deletion & talent-pool consent — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  7. 7 Retention, deletion & talent-pool consent — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  8. 8 AI screening transparency & control — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  9. 9 AI screening transparency & control — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  10. 10 HR handover, integrations & API — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →
  11. 11 HR handover, integrations & API — found from sitemap www.eploy.com Checked 1 Oct 2026 Details →