Converia vs Cvent

Converia

The booking flow is documented step by step — ticket category, add-ons such as a workshop, personal data, special requests, review and payment — and I can add my own form fields as required or optional, set discount codes from personalised single-use vouchers to hidden price groups, let early-bird tiers activate and end on schedule, and take group registrations with approval workflows plus a separate billing address. That covers most of what my course shop needs, though I found no public information on embedding the shop on my own website, waiting lists that refill a cancelled seat, or seat reservations.

Cvent

The registration product is real and grown-up: event websites I build myself with drag-and-drop widgets, my own branding and templates, early-bird prices for prompt registrants, automated reminder emails, follow-up to people who abandoned their registration, and event sites that can be replicated for the next course round. But the questions each of my courses needs asked at sign-up, a waiting list that fills a cancelled seat by itself, quotas and discount codes — on all of that I found no public information, and for a course business that is the heart of registration.

Converia

Converia Pay offers bank transfer, Visa and Mastercard, Apple Pay and Google Pay through secupay as a BaFin-certified processor, with funds held in escrow and paid out gross, without fee deduction, on the first working day of the following month; refunds of overpaid invoices can be initiated in the product and any shortfall is reclaimed from me. On-site payment at the counter is a standard payment type and cancellation fee scales are configurable per rate group, but I found no public figures for the platform's fees, no public information on passing payment costs to the buyer, and none on chargebacks or ticket transfer.

Cvent

Cvent Payments is documented collecting money on my behalf in all major credit cards plus Apple Pay and Google Pay, paying out weekly in the newer service or monthly in the older one, across six payout currencies, with refund balances managed automatically and a reader for taking payment at the door. What I cannot see is what any of it costs: the payments pages promise 'One Flat Fee with no hidden costs' without stating the fee, and I found no public information on invoice or bank transfer payment for the employers who book my seminars, on partial refunds, or on chargebacks.

Converia

Administrators create tax rates with their own percentage and assign them per service type, which can be used in offer packages and sub-packages and flagged as reverse-charge capable — the shape I need for exempt teaching and taxable workshops in one basket. Invoices and payment data are generated in the conference process and flow via ready interfaces to DATEV and SAP or into the customer's own accounting, and participants can track bookings, invoices and payment statuses. I found no public information on consecutive invoice numbering, VAT ID validation, e-invoices, or the platform's own fee invoice.

Cvent

The payment pages mention automated tax collection and consolidated billing statements, and that is where the public record stops: I found no public information on setting a VAT rate per ticket, on invoices issued in my name with consecutive numbers, on capturing an employer's company name and VAT ID, on credit notes after a cancellation, or on an export to DATEV or any other named accounting system. My shop mixes exempt teaching with taxable workshops, and nothing captured shows how that distinction would reach my books.

Converia

A web-based check-in app with no installation scans QR codes on tickets or print-at-home badges with a smartphone camera, gates admit by event day, ticket offer or option, can check payment status, and record check-in and check-out times with timestamps for attendance documentation such as CME points; a counter or self-service terminal checks people in and equips them with badges generated straight from the person database, and certificates sit in the platform's exports and certificates module. The app requires an active internet connection, so I found no public information on offline scanning, and none on dedicated scanner hardware, walk-in registration or live attendance figures.

Cvent

This is the strongest part for my kind of business: OnArrival scans QR codes, checks people in by searching name, email or company on desktop, phone or tablet, prints branded badges wirelessly on demand, takes walk-ins at self-serve kiosks, sells on the spot with the OnArrival payment reader, and controls session capacity with admit/deny checks. It also tracks signatures for continuing-education credits and can award those credits across events, which comes close to the attendance evidence my participants ask for; I found no public information on offline scanning limits or documented failover.

Converia

Every person record of an event exports to Excel with master data, contact and address details, company and membership data and custom fields, using filters, and a data processing agreement is provided, tailored for scientific, medical and public sector clients rather than a small school like mine. I found no public information on whether I would be named controller for my attendees, whether buyers can register without a platform account, newsletter consent in the checkout, or configurable deletion after the event.

Cvent

A data processing agreement is published and entered with the customer, the pages state plainly that Cvent never sells my data or my attendees' data, users keep rights to correction, deletion and blocking, attendee records sync to named CRMs such as Salesforce, and reminder and follow-up emails to registrants go out from the registration product. What I could not find is who is controller for each data flow, whether my participants can book without an account on Cvent, whether I can export everything at any time, or how deletion after a course ends is configured.

Converia

The contracting entity is Converia GmbH of Weimar with a German commercial register number and VAT ID, conference data is stated to sit in an ISO-27001-certified European data center explicitly not with American providers, and the privacy policy lists subprocessors with locations and safeguards — support via Intercom in Ireland without third-country processing, payments via the German secupay. The data center operator itself is not named and ownership is not stated on the pages I read, so I stop short of the top band.

Cvent

The German security pages describe first-class European data-centre infrastructure that keeps customer data within the EU, a Cvent Deutschland GmbH sits in the affiliates alongside Cvent Europe Ltd., a data processing agreement with a subprocessor list last updated 2026-07-15 is published, and ISO 27001 and SOC attestations are stated. On the other side, the contracting party is Cvent, Inc. of the USA, which relies on the EU-U.S. Data Privacy Framework for transatlantic transfers, and the chain for payments, email and analytics is not laid out on named, located infrastructure.

Converia

The pricing page describes packages with fixed monthly prices under an annual contract, one variant for a single conference and one for organisers running several events a year, with an upgrade to a larger package at any time, and the payout terms are stated as gross with no fee deduction. No euro figure appears anywhere and the pages steer me to a consultation or demo, so I cannot work out from public information what one of my eight-week courses would cost me.

Cvent

Everything public on price fits in one sentence: a 14-day free trial of the registration product, the phrase 'One Flat Fee with no hidden costs' with no amount attached, and 'no hidden fees' on the payments pages. No euro, dollar or percentage is printed anywhere, and the path to a figure is a demo form asking for my company and phone number, so I cannot begin to compute what an eight-week evening course would cost me.