Desk Booking & Hybrid Workplace
desk.ly
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by desk.ly GmbH · www.desk.ly
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desk.ly at a glance
- Vendor
- desk.ly GmbH
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Default not stated; pages mention Germany source, captured 5 Nov 2026
- Free plan
- Yes, per the vendor’s own page source, captured 5 Nov 2026
- Panel verdict
- The AI panel rates desk.ly 3/5, the mean of 6 judges. desk.ly, a desk, room and parking booking platform from desk.ly GmbH of Osnabrück, earns its top marks in booking and floorplans and integration and administration, where scores cluster at 7. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 5 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
desk.ly, a desk, room and parking booking platform from desk.ly GmbH of Osnabrück, earns its top marks in booking and floorplans and integration and administration, where scores cluster at 7. Judges credit interactive floor plans across sites with equipment filters, zones, guest and recurring bookings, Outlook and Google calendar sync, Teams and mobile apps, single sign-on, SCIM, HR sync from Entra ID, Google Workspace or Personio, a documented REST API and multi-tenancy. Occupancy analytics scores 6-7 for per-site, floor, area and desk utilisation, heatmaps, Power BI export and privacy controls judges call unusually well spelled out. Hybrid coordination spreads widest at 4-6: judges found weekly planning and colleague search, but no public information on team days or notifications when colleagues plan to come in; one judge reads the planner as showing who is in, not a coordinated home-and-office plan. Check-in and rules scores 5-6, with check-in documented only through desk.ly Connect software sensors. Sovereignty scores 6-7 on stated Frankfurt hosting, ISO 27001 and an available processing agreement, though the hoster is unnamed. Enterprise Plus is priced on request.
Speaks for it
- Desks, meeting rooms and parking sit on interactive floor plans across sites with equipment filters, zones, recurring, guest and on-behalf bookings
- Single sign-on via Microsoft or Google, SCIM and HR sync from Entra ID, Google Workspace or Personio, plus a documented REST API that hands licence plates to barrier systems
- Utilisation is measured per site, floor, area and desk with heatmaps, capacity analysis and Power BI export through the REST API
- Anonymisation runs from global to individual settings, usage data sits behind a dedicated analyst role, and the vendor states it deliberately forgoes movement-pattern monitoring to ease works council approval
- The contracting entity is desk.ly GmbH of Osnabrück with hosting stated in German data centres in Frankfurt, ISO 27001 stated, and a data processing agreement available in the system or by form
Held against it
- Check-in is documented only as automated by desk.ly Connect software sensors, with no public information on user check-in by app or QR code or on automatic release of unconfirmed bookings
- Judges found no public information on team days, favourite colleagues or notifications when colleagues plan to come in, and AI booking suggestions are marked coming soon
- We found no public information on audit logs, webhooks, SAML or OIDC specifics, or named room-display and sensor hardware models
- The hoster is external but unnamed, and the published subprocessor list covers website tools — including providers in Ireland, Israel and the United States — rather than the product's operational chain
- Enterprise Plus is priced 'Auf Anfrage', and the software-sensor add-on, setup service, room-plan service and digital signage carry no public prices
Best for
- You run desks, meeting rooms and parking across several sites on Microsoft 365 and an HR system such as Personio, and want booking inside Teams and Outlook with absence sync that releases permanent desks automatically
- You need utilisation data for a real-estate decision — per site, floor, area and desk, with heatmaps, capacity analysis and Power BI export — plus anonymisation settings a works council can accept
- You operate subsidiaries or business units that each need their own floor plans, booking rules and administrators
- You want to pilot first: a free tier covers 15 users with all Enterprise features
Avoid if
- Your hybrid programme depends on office-day coordination such as team days, office policies with nudges, or notifications when colleagues plan to come in; the bench scores this criterion lowest, at 4-6, and AI booking suggestions are marked coming soon
- Your security review must name the hosting provider and the product's operational subprocessor chain before signature; the captured pages show an unnamed external hoster and a subprocessor list covering website tools, including providers in Ireland, Israel and the United States
- You rely on user-initiated check-in or automatic release of unconfirmed bookings to control no-shows; the documented check-in route is automation through desk.ly Connect software sensors
- You must compute a complete annual cost from public pages before contacting sales; Enterprise Plus is 'Auf Anfrage' and the software-sensor add-on, setup service, room-plan service and digital signage carry no public prices
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 3.5 of 5 |
| Check-in, auto-release & booking rules | 3 of 5 |
| Hybrid work coordination | 3 of 5 |
| Occupancy analytics & employee privacy | 3.5 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 3 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, meeting rooms and parking all sit on interactive floor plans with real-time availability across locations, with desk attributes and filters, permanent and recurring bookings, booking for colleagues and guests, catering attached to room bookings, mobile apps, and booking from Teams and Outlook with Google/Outlook calendar sync — everything our three offices need in one tool. Zones and preferred areas are described and floor plans are uploaded (a plan service is offered), though we found no public information on wayfinding to the booked desk, Slack booking, or the accessibility of web and apps. 2 3 4 6 9 14 17
The People Lead
Desks, meeting rooms and parking sit on interactive floor plans across locations, bookable from Microsoft Teams, an Outlook add-in, web and mobile apps with automatic sync to Outlook and Google calendars, plus zones, guest bookings, catering with a room, EV-charging and number-plate attributes on parking, smart displays and a floor-plan upload service. We found no public information on CAD import or a plan editor, accessibility statements for the apps, or wayfinding to the booked desk. 1 2 3 4 6 9 14
The Microsoft 365 Administrator
Desks, meeting rooms and parking all sit on interactive floor plans across sites, with equipment filters, recurring and multi-day bookings, bookings for colleagues and guests, Outlook and Google calendar sync, an Outlook add-in, a Teams app, iOS and Android apps, digital room signs, zones, catering with the room and EV-charging attributes on parking. That covers nearly everything my six sites and forty room mailboxes need. We found no public information on wayfinding to the booked desk, documented parity across booking channels, or the accessibility of web and apps, which keeps it below the top band. 2 3 4 9 14 22
The Works Council Member
Desks, meeting rooms and parking spaces are all bookable on interactive floor plans and site maps across several locations, with zones, equipment filters, recurring and series bookings, bookings for colleagues and guests, catering attached to room bookings, EV charging as a parking attribute, digital room signs, and mobile apps for iOS and Android. Booking runs in Microsoft Teams, an Outlook add-in and via QR code, and the product appears in German and English; we found no public information on accessibility of the apps or wayfinding to the booked desk. 2 3 4 9 14 15
The Office Manager
Desks, meeting rooms and parking spaces all sit on interactive floor plans with equipment filters, zones, recurring and multi-day bookings, booking on behalf of colleagues, guest booking, room displays and catering with the room, and I can book from the iOS and Android apps, Microsoft Teams or an Outlook add-in for rooms. It stops short of the top because we found no public information on booking from Slack, on importing plans from CAD, on check-in from a room display or on the accessibility of the apps, and guest bookings are not described as linked to the host's desk. 1 2 3 4 6 9 14 17 22
The Skeptic
Desks, rooms and parking all book on interactive floor plans across sites, with equipment filters, zones, recurring and guest bookings, mobile apps for iOS and Android, and bookings synced with Outlook and Google calendars — from Teams, an Outlook add-in and QR-code express booking — while digital signage shows the day's room bookings and catering can be added to a room booking. We found no public information on floor plans imported from CAD or drawn in an editor, check-in from the room displays, or the accessibility of web and apps, so we stop short of the top band. 1 2 3 4 6 9 14
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Booking rules give persons or groups priority, allow scheduled restrictions and permanent bookings for desks, rooms and parking, with automated reminders prompting cancellation — and assigned desks are released automatically when an HR-synced absence comes through, which is exactly the behaviour I need for our permanent-desk holders. desk.ly Connect automates check-ins via software sensors without hardware, but we found no public information on automatic release of unconfirmed bookings after a set time, on check-in by QR code or room display, or on fair parking allocation by lottery or rotation. 2 7 14 16 17
The People Lead
QR codes for spontaneous bookings, scheduled booking restrictions, priority rules per person or group, time-based blocking of desks or whole floors, waitlists and automated reminders are documented, and permanent desks release automatically when the HR system reports an absence — the release logic I want for fixed desks. We found no public information on automatic release of unconfirmed bookings after a set time, approvals for restricted areas, or fair parking allocation by lottery or rotation. 3 4 14 16 17
The Microsoft 365 Administrator
Booking rules give persons or groups priority, scheduled restrictions, permanent bookings for every resource type including meeting rooms and parking, and time-based blocking of single desks or whole floors, with automated reminders so owners can cancel; permanent desks are released automatically when the HRIS sync reports absence or holiday. desk.ly Connect automates check-ins through software sensing for accurate utilisation data. We found no public information on check-in by room display, NFC or Wi-Fi, automatic release of unconfirmed bookings after a set time, approval steps for restricted areas, or documented no-show logic. 5 14 16 17
The Works Council Member
Prioritised booking rights for persons or groups, scheduled booking restrictions, permanent bookings for every resource type including rooms and parking, time-based blocking of desks or whole floors, waiting lists and automated reminders are documented, and permanent desks are released automatically during absences synced from the HR system — desk.ly Connect also automates check-ins via software sensors. For our works agreement I still need answers the captured pages do not give: we found no public information on check-in by app or QR code as a user action, automatic release of unconfirmed bookings after a set time, or fair allocation of scarce parking by lottery or rotation. 7 14 16 17
The Office Manager
Assigned desks are documented with automatic release during HR-synced absence and reminders to cancel, and booking rules give priority to persons or groups with scheduled restrictions, time-based blocking of desks or whole floors and waitlists. We found no public information on automatic release of unconfirmed bookings after a set time, on app or QR check-in confirmation, on approvals for restricted areas or on fair parking allocation by lottery or rotation — my twelve spaces would be shared on priority rules, not a draw. 4 7 9 14 16 17
The Skeptic
The rules are real: prioritised booking rights for people or groups, scheduled restrictions, blocking of single desks or whole floors, and permanent desks that are released automatically during HR-synced absence, with reminders nudging holders to cancel. But the honest-booking half is thin — check-in is documented only as automated by the desk.ly Connect software sensors, and we found no public information on user check-in by app or QR code or on automatic release of unconfirmed bookings after a set time, which is exactly where a no-show costs somebody a desk. 5 9 16 17
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
A weekly planner and a 'Who is in the office?' view with colleague search let teams plan office days together, kiosk screens show who is on site, and each employee can activate individual anonymisation so colleagues see only 'Someone' — privacy control my works council will welcome. We found no public information on favourite colleagues, anchor days with nudges or notifications when colleagues plan to come in; AI-based booking suggestions for the working week are announced as coming soon rather than available. 2 18 19 21
The People Lead
The weekly planner showing who is in the office when and where, a colleague search with seat locations, the full interface inside Microsoft Teams and anonymisation each employee controls themselves cover the essentials before anyone commutes. We found no public information on favourite colleagues, explicitly booking next to a named colleague, notifications when colleagues plan to come in, or team anchor-day policies with nudges — the AI booking suggestions are marked coming soon. 2 8 18 19 21 22
The Microsoft 365 Administrator
The weekly planner and the "Who is in the office?" view show who is in, when and where, the full desk.ly interface runs inside Microsoft Teams, kiosk mode shows who is on site, absences sync from the HR system, and employees can individually anonymise their presence with documentation for admins and users. We found no public information on favourite colleagues, notifications when colleagues plan an office day, team or anchor days, office policies with nudges, or office events, so this reads as solid presence planning rather than full hybrid policy coordination. 2 9 18 19 21
The Works Council Member
The weekly planner and the 'Who is in the office?' search show who is in when and where, team bookings and a kiosk mode put presence on a screen, the full interface runs inside Microsoft Teams, and absences sync from the HR system. The individual anonymisation — each employee decides whether colleagues see where they sit, the name replaced by 'Someone', with the admin able to set a fully anonymous mode — is exactly the visibility control a works council wants; we found no public information on favourite colleagues, team or anchor days, or office policies enforced by nudge rather than restriction. 2 7 18 19 21
The Office Manager
A weekly planner showing who is in and where, a colleague search, a Teams app carrying the full interface, absences synced from HR software and per-user anonymisation give a team what it needs to pick office days together, with a kiosk screen showing who is on site. We found no public information on favourite colleagues, team or anchor days, office events and invitations, or notifications when colleagues plan to come in. 2 7 18 19 21 22
The Skeptic
There is a weekly planner for planning office days together, a 'Who is in the office?' colleague search, team bookings, absence matching through the HRIS connection, the full interface inside Teams, and per-user anonymisation so each employee decides who sees where they sit. We found no public information on favourite colleagues, booking next to a colleague, notifications when colleagues plan to come in, or office policies with nudges — the planner shows who is in, not a coordinated home-and-office plan. 2 7 9 18 19 21 22
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Utilisation is reported per location, floor, area, desk and room, by weekday and over time, with heatmaps, a dashboard showing current occupancy and a seven-day outlook plus home-office share — and because desk.ly Connect automates check-ins, the figures rest on real use rather than bookings alone, which is the standard I need for the Munich consolidation case. Data reaches Power BI via the documented REST API, an analyst role gates usage data, anonymisation runs from global down to individual choice, and the vendor states it deliberately forgoes control functions such as movement patterns to ease works council approval; we found no public information on minimum group sizes, no-show rates, or retention periods per data type. 5 8 14 20 21 23
The People Lead
Utilisation by location, floor, area and desk with weekday patterns, a seven-day outlook, heatmaps down to a single resource, Power BI export through the open REST API, capacity analysis flagging under-used sites and software sensors automating check-ins make this credible for a real-estate decision. Anonymisation from global to individual and a dedicated analyst role for usage data are documented, but we found no public information on minimum group sizes, configurable retention or no-show rates. 2 5 8 9 20 21
The Microsoft 365 Administrator
Utilisation is reported per site, floor, area and desk, current and over time, with weekday patterns, heatmaps down to single desks and rooms, resource-type breakdowns including parking, a seven-day outlook, portfolio capacity analysis, and export into Power BI or corporate reporting via the REST interface, with a dedicated analyst role governing access to usage data. Privacy treatment is credible: anonymisation from global down to individual, a deliberate refusal to build movement-pattern tracking to ease works council approval, and deletion offered on decommissioning. We found no public information on minimum group sizes in reports, retention periods per data type, no-show rates, or sensor accuracy documentation. 5 8 20 21
The Works Council Member
Utilisation is measured per location, floor, area, desk and room, by weekday and over time, with colour-coded heatmaps, home-office share, portfolio capacity analysis and export into Power BI via the REST API, plus a software-sensor option that automates bookings and check-ins for occupancy data. On the privacy side the vendor states the system deliberately does without control functions such as movement patterns to ease works council approval, anonymisation runs from global to individual settings, and usage data sits behind a dedicated analyst role; we found no public information on minimum group sizes in reports, no-show rates, or configurable retention of individual booking records. 5 8 14 20 21
The Office Manager
Utilisation by site, floor, area and desk over time, colour-coded heatmaps, home-office share, capacity analysis and a seven-day outlook are documented, backed by software sensors that capture real use without hardware and a documented REST API into Power BI with an analyst role for usage data. The privacy side is unusually well spelled out — global or individual anonymisation, a deliberate renunciation of movement-pattern tracking to ease works council approval, and deletion 30 days after termination — though we found no public information on minimum group sizes, retention per data type or occupancy sensor hardware. 1 5 8 9 11 20 21
The Skeptic
Utilisation is measured per location, floor, area and desk, tagesaktuell and over time, heatmaps break down to the single desk or room, capacity analysis flags permanently under-used sites, and data moves through a RESTful API into Power BI. The privacy side is genuinely thought through — anonymisation from global down to individual, an analyst role for usage data, deliberate omission of movement-pattern monitoring to ease works council approval — but we found no public information on booked-versus-checked-in reconciliation, no-show rates, minimum group sizes in reports, or a configurable retention period; the only deletion figure published is 30 days after termination. 1 5 8 11 20 21 23
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Single sign-on via Microsoft or Google, SCIM, user sync from Entra ID, Google Workspace or Personio with automatic absence matching, a documented REST API, bulk upload, six standard roles with custom tags, and separate tenants with their own floor plans, rules and administration cover how our estate would actually be run. Licence plates flow to access-control and barrier systems through the API, and the terms state support hours plus a 99.5 percent annual availability commitment; we found no public information on webhooks, audit logs, or named room-display hardware models. 4 6 7 11 18 22 23
The People Lead
Calendar sync with Microsoft and Google, a Teams app and Outlook add-in, single sign-on plus SCIM, user sync from Entra ID or Personio, licence plates coupling parking bookings to barrier systems, multi-tenancy with per-tenant rules and admins, six standard roles with custom tags and a documented REST API fit our Microsoft-and-Personio stack. We found no public information on webhooks, admin audit logs or named room-display hardware, and the API requires the top plan. 3 6 7 9 22 23
The Microsoft 365 Administrator
Single sign-on via Microsoft or Google, SCIM synchronisation, automated user sync from Entra ID, Google Workspace or Personio, HRIS absence matching, a Teams app and an Outlook add-in, a documented REST API that also serves licence plates to barrier systems, multi-tenancy with separate administration per tenant, six standard roles plus custom ones, and bulk user import cover most of my checklist. We found no public information on audit logs, webhooks, SAML or OIDC specifics, named room-display or sensor hardware models, or audit export to a SIEM — audit logs especially are what my security team will ask for first — and the API and SCIM sit in the top plan. 6 7 9 22 23
The Works Council Member
Single sign-on via Microsoft or Google, SCIM including sync of absences, rights and roles, HR sync from Entra ID, Google Workspace or Personio, two-way calendar sync, a Teams app, an Outlook add-in, barrier coupling through stored number plates, a documented REST API and more than 250 integrations are stated, alongside multi-tenancy with own administration per tenant, six standard roles and bulk user import. We found no public information on webhooks, audit logs, or room display and sensor hardware supported by named models. 4 6 7 22 23
The Office Manager
Single sign-on via Microsoft or Google, SCIM, HR sync with absence matching (Personio named), a documented REST API with public technical documentation, a Teams app and Outlook add-in, licence-plate integration with the barrier system, multi-tenancy with separate administration, bulk import, a 14-day setup with customer success manager and a stated 99.5% availability commitment cover how I would run it next to reception. We found no public information on webhooks, audit logs, SAML or OIDC specifics or named display hardware, and the API plus heatmap analytics sit in the top tier, which matters for budgeting. 4 6 7 9 11 15 22 23
The Skeptic
Calendar sync with Outlook and Google, a Teams app carrying the full interface, an Outlook add-in, single sign-on via Microsoft or Google, SCIM, HR sync with Personio named as a source, licence plates handed to barrier systems through the API, and multi-tenancy where subsidiaries run their own floor plans, booking rules and administrators — plus a documented API. We found no public information on webhooks, SAML or OIDC specifics, audit logs, or named room-display hardware models, which caps the administration side. 6 7 9 18 22 23
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
desk.ly GmbH is registered in Osnabrück under German law, the application is hosted in German data centres in Frankfurt, an order-processing agreement can be requested through the system or a form, ISO 27001 certification is stated, and a German data protection officer is appointed. The privacy policy names website service providers with their locations — including ClickCease from Israel and an OpenAI measurement pixel — but confirms only an unnamed external hoster under a processing agreement, and we found no public list of the subprocessors behind the platform's email, push and support chain. 1 8 11 12
The People Lead
A German GmbH in Osnabrück under German law, hosting in data centres in Frankfurt, ISO 27001, an appointed data protection officer, encryption at rest with logged key access and a data processing agreement available in the system or by form give our DPO a workable base. We found no public information naming the hosting provider, the captured pages list only website-side subprocessors — among them US providers and an Israeli one — and the terms note third-party large language models in the services without naming them. 1 8 10 11 12
The Microsoft 365 Administrator
desk.ly GmbH of Osnabrück contracts under German law with exclusive venue in Osnabrück, hosting is stated as German data centres in Frankfurt, ISO 27001 certification is claimed, a data processing agreement is offered in-system or by form, and an external data protection officer is appointed. The captured subprocessor list covers website and marketing tools — including providers in Israel and the United States — while we found no named hosting infrastructure and no published list of the service chain's own subprocessors, so my security team cannot yet review the full chain behind our booking data. 8 10 11 12
The Works Council Member
The contracting entity is desk.ly GmbH in Osnabrück under German law and venue, hosting is stated as German data centres in Frankfurt, with ISO 27001, encryption in transit and at rest with logged key access, an appointed data protection officer, and a processing agreement obtainable directly in the system or via form. The hoster is external but unnamed, and we found no public information naming the hosting infrastructure or the platform's own subprocessors for push, email and analytics; the published list covers website tools, including Google Analytics (Ireland), the Facebook Pixel (Ireland), ClickCease (Israel) and Featurebase Inc. 8 10 11 12
The Office Manager
The contracting entity is desk.ly GmbH in Osnabrück under German law and venue, hosting is stated in German data centres in Frankfurt, a data processing agreement is published, an external data protection officer is named and ISO 27001 certification is stated. The subprocessor list we could find covers website tools — including providers in Ireland, Israel and the US — rather than the product's operational chain, the hosting operator is not named, and the third-party AI providers behind the services are unnamed. 8 10 11 12 22
The Skeptic
The contracting entity is desk.ly GmbH in Osnabrück under the exclusive jurisdiction of the Osnabrück courts, hosting is stated in German data centres in Frankfurt with at-rest encryption under a logged key-management system, a data processing agreement is offered, and ISO 27001 is claimed. The privacy policy does name subprocessors with their addresses — including ClickCease in Israel, Featurebase Inc and an OpenAI measurement pixel — but these serve the marketing website. We found no public information on the identity of the external hoster, on the product chain's own subprocessors for email, push, support or payment, on a parent company, or on safeguards for the non-EU providers named. 7 8 10 11 12
Pricing transparency
not rated — the vendor publishes no price
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
Two of three paid tiers carry public prices — Corporate from 1,65 € and Enterprise from 2,75 € per user and month — with inclusions listed per tier, a free tier with all Enterprise features for up to 15 users, the terms stating all fees exclude taxes, and help pages documenting which tier unlocks booking rules, permanent bookings, heatmaps and the API. Enterprise Plus is 'Auf Anfrage', and the software-sensor add-on, digital room displays, setup and room-plan services carry no public prices, so the full annual cost of a 900-user rollout with sensors cannot be computed from public pages alone. 9 11 16 17 20 23
The People Lead
Two plans are public with their unit — "Ab 1,65 € pro Nutzer und Monat" for Corporate and "Ab 2,75 € pro Nutzer und Monat" for Enterprise — a free tier with 15 users is stated, and the feature-to-plan mapping, VAT-exclusive pricing and 90-day renewal notice are visible. But Enterprise Plus is "Auf Anfrage", the software-sensor add-on is price-on-request, and setup service, floor-plan service and digital room signs carry no prices, so I cannot compute our annual cost from public pages alone. 9 11
The Microsoft 365 Administrator
Corporate at "Ab 1,65 € pro Nutzer und Monat" and Enterprise at "Ab 2,75 € pro Nutzer und Monat" are public, with unusually clear per-tier inclusions (rooms, parking and guest booking from Enterprise; SCIM, HRIS and the REST API from Enterprise Plus), a free tier for 15 users with Enterprise features, fees exclusive of taxes, and credit for removed licences. Enterprise Plus is "Auf Anfrage", and the software-sensor add-on, digital room signs, floor-plan service and setup service carry no public prices, so I cannot compute the annual cost for 1,200 people across six sites. 9 11 17
The Works Council Member
Two of three tiers carry public per-user monthly prices — "Ab 1,65 € pro Nutzer und Monat" for Corporate and "Ab 2,75 €" for Enterprise — alongside a free tier of 15 users with Enterprise features, VAT-exclusive fees, and renewal, price-change and license-credit terms. The top tier is "Auf Anfrage Individuell", the software-sensor add-on is unpriced, and we found no public prices for the setup service, the floor plan service or digital room signs. 9 11 20 23
The Office Manager
Two of three plans carry a per-user monthly price read straight off the website — Corporate from 1,65 € and Enterprise from 2,75 € per user and month — plus a free tier with 15 users and all Enterprise features, and the terms state that all fees exclude taxes. Enterprise Plus is priced only on request, the software-sensor add-on, digital signage, the room-plan service and the setup service are unpriced, and no minimum term length appears on the captured pages, so I could not compute the full annual cost without a sales conversation. 9 11 16 17 20 23
The Skeptic
Two of three tiers are public — 'Ab 1,65 €' and 'Ab 2,75 €' pro Nutzer und Monat — with a free tier of 15 users, fees stated as tax-exclusive, and tier gates visible for booking rules, heatmaps and the API. But the top tier is 'Auf Anfrage', and the software-sensor add-on, setup service, room-plan service and digital signage are unpriced; we found no public information on minimum users, minimum term, or hardware prices, so a real annual total is not computable from public pages alone. 9 11 17 20 23
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined ⚠ unverified | — | uncited Report an error |
| Hosting options | Not determined | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about desk.ly
Is desk.ly European?
Yes. whats-best.ai classifies desk.ly as EU-Made.
Where does desk.ly store data?
The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 5 Nov 2026.
Does desk.ly have a free plan?
Yes. desk.ly has a free plan, per the vendor’s page captured 5 Nov 2026.
What are the best alternatives to desk.ly?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: desk.ly alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Hosting location. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 28 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 9 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 9 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 data facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 legal facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 hosting fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 2 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (23)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.desk.ly Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) www.desk.ly Checked 5 Nov 2026 Details →
- 3 Features page (room booking) www.desk.ly Checked 5 Nov 2026 Details →
- 4 Features page (parking booking) www.desk.ly Checked 5 Nov 2026 Details →
- 5 Features page (analytics) www.desk.ly Checked 5 Nov 2026 Details →
- 6 Features page (administration) www.desk.ly Checked 5 Nov 2026 Details →
- 7 Integrations page www.desk.ly Checked 5 Nov 2026 Details →
- 8 Features page (data protection) www.desk.ly Checked 5 Nov 2026 Details →
- 9 Pricing page www.desk.ly Checked 5 Nov 2026 Details →
- 10 Legal notice www.desk.ly Checked 5 Nov 2026 Details →
- 11 Terms of service www.desk.ly Checked 5 Nov 2026 Details →
- 12 Privacy policy www.desk.ly Checked 5 Nov 2026 Details →
- 13 Security / trust page www.desk.ly Checked 5 Nov 2026 Details →
- 14 Desk, room & parking booking — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 15 Desk, room & parking booking — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 16 Check-in, auto-release & booking rules — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 17 Check-in, auto-release & booking rules — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 18 Hybrid work coordination — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 19 Hybrid work coordination — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 20 Occupancy analytics & employee privacy — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 21 Occupancy analytics & employee privacy — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 22 Integrations, identity & administration — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →
- 23 Integrations, identity & administration — found from sitemap www.desk.ly Checked 5 Nov 2026 Details →