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Collaboard

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by IBV Informatik, Beratungs und Vertriebs AG · www.collaboard.app

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Collaboard: AI-assisted analysis on whats-best.ai Collaboard: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Collaboard at a glance

Vendor
IBV Informatik, Beratungs und Vertriebs AG
Headquarters
Not stated on the vendor’s pages as of 1 Nov 2026
Data hosting
Not stated on the vendor’s pages as of 1 Nov 2026
Free plan
Yes, per the vendor’s own page source, captured 1 Nov 2026
Panel verdict
The AI panel rates Collaboard 3.5/5, the mean of 6 judges. Collaboard is an online whiteboard from Swiss vendor IBV Informatik AG, and the bench scores it highest on sovereignty — the only criterion to reach 8 — citing a published Article 28(3) data processing agreement that names subprocessors with addresses, hosting on Azure Netherlands, Azure Switzerland or the German Open Telekom Cloud, and an on-premises edition, air-gapped included, documented for the Enterprise tier. how scores are made
As of
Vendor pages captured 1 Nov 2026; evaluated by the panel 1 Nov 2026. all sources

Collaboard alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Microsoft 365 Admin

Weighted verdict

Runs Microsoft 365 and Teams for a machine builder with 2,400 staff and found 600 free whiteboard accounts on company addresses, boards shared publicly by link among them. Has to decide between the whiteboard that comes with Teams and a licensed one. Wants single sign-on, SCIM, domain capture of the existing accounts, sharing rules set once for everyone, audit logs in the SIEM, retention rules, and an AI that can be switched off until legal has read the terms.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Microsoft 365 Admin

Panel median The Microsoft 365 Admin This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Microsoft 365 Admin
Canvas, templates & content 3 of 5 3.5 of 5
Workshop facilitation & participation 3 of 5 3 of 5
Integrations, import & export 3 of 5 3 of 5
Sharing, permissions & administration 3.5 of 5 3.5 of 5
Security, AI controls & deployment 3 of 5 3 of 5
European sovereignty 4 of 5 4 of 5
Pricing transparency 3 of 5 2.5 of 5

Canvas, templates & content

How this is scored

What can be put on the board and how fast: an infinite canvas, sticky notes, text, shapes and connectors, freehand drawing and pen input, frames and sections, images, files, documents and video embedded on the board, tables, mind maps, diagrams and flowcharts, a template library for workshops, retrospectives and planning, own templates for the organisation, search across boards, performance on large boards, and AI that clusters, summarises or generates content.

0 — Not a whiteboard; there is no shared canvas to put content on.

3 — A shared board with sticky notes, text, shapes and drawing; templates, embeds, diagrams and large boards are basic or not described.

5 — An infinite canvas with sticky notes, shapes and connectors, frames, images and files on the board, a template library for workshops, retrospectives and planning, own templates saved for the team, and the board usable on desktop, browser and tablet with pen input.

8 — Diagrams, mind maps, tables and kanban on the same board, embeds of live documents and video, templates managed centrally for the organisation, search across all boards, documented limits for large boards (objects, participants), and AI that clusters or summarises notes with its data use stated.

10 — A canvas a whole organisation builds on: structured data on the board (cards linked to records, custom fields), smart diagramming with shape libraries for named notations, offline work with conflict-free sync described, board performance at stated scale, and every content type exportable with its structure.

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The Microsoft 365 Admin

An infinite canvas with sticky notes, five digital pens, shapes, mind maps, tables, documents and multimedia is described, alongside a template library of over 250 English and over 350 German templates and organization-wide templates that owners and managers create, categorise and lock. We found no public information on search across all boards or documented object limits for very large boards, and while Collaboard AI is named, the pages we read state nothing about its data use. Enough canvas for our workshops, but the AI question goes to legal before anything is switched on. 1 2 12 13

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Workshop facilitation & participation

How this is scored

What it takes to run a session on the board: guests who join without an account, a timer, voting and dot voting, a private or anonymous mode for notes, bringing everyone to the facilitator's view (summon, follow), a presentation or frame mode, locking objects, reactions, breakout areas, an agenda or session plan, built-in audio or video or the call apps the board runs inside, participant limits, and accessibility for participants (keyboard, screen reader, contrast).

0 — No real-time collaboration; only one person can work on a board at a time.

3 — Several people edit the same board in real time and see each other's cursors; facilitation tools and guest access are basic or not described.

5 — Guests join by link without an account, a timer, voting, bringing participants to the facilitator's view, a presentation mode through frames, locking objects, and comments with mentions.

8 — A private or anonymous mode for brainstorming, voting with results and export, breakout areas or assigned frames, a session agenda or facilitator panel, the board running inside Teams, Zoom or Webex meetings, participant limits per session stated, and an accessibility statement for the board.

10 — Facilitation that a large event runs on: hundreds of participants per board with stated limits, facilitator controls over who may edit what and when, session recordings or summaries with their data use stated, a published accessibility conformance report (WCAG), and facilitation features documented step by step.

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The Microsoft 365 Admin

Guests edit without an account with per-tier limits stated (up to 20 on Basic, unlimited on Advanced), the board runs inside Teams and Webex, and the help pages document voting in detail: anonymous votes and star ratings, a timer visible to all participants, archived results, and the facilitator choosing which results to share on the board. We found no public information on an anonymous mode for brainstorming notes, breakout areas, a session agenda, or an accessibility statement. For the Teams-run sessions I book weekly, the stated participant limits per plan are what I can actually plan against. 1 2 6 14 15

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Integrations, import & export

How this is scored

How the board connects to the work around it and whether the content can leave: apps for Teams, Zoom, Webex, Slack and Google or Microsoft files, a two-way sync with Jira, Azure DevOps or other work tools, embedding boards in Confluence, SharePoint or intranets, a documented REST API and webhooks, import from Miro, Mural or other boards and from CSV or images, and export as PDF, image, CSV of the notes or an editable file another tool can open.

0 — No integration and no export of any kind; content can only be viewed on the vendor's board.

3 — Export as image or PDF and a few named integrations; an API, imports and structured export are basic or not described.

5 — Apps for at least Teams or Zoom and Slack, an integration with Jira or another work tool, embedding a board in other tools, export as PDF, image and CSV of the notes, and a documented API.

8 — A two-way sync with Jira or Azure DevOps that keeps cards and issues aligned, a REST API with webhooks covering boards and items, import from other whiteboards documented, an export in an editable or open format, and a marketplace or app framework for extensions.

10 — Integration and exit both complete: an API that can read and write everything the board holds, a full account export in an open format that another tool imports with structure kept, SDKs or an embeddable board for own applications, and the export and deletion on termination documented.

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The Microsoft 365 Admin

Named integrations cover Teams, Webex, Confluence, Jira, Nextcloud and Rocket.Chat plus a public API with user-bound keys and expiry dates, and imports from Miro, Mural and Conceptboard are documented down to the object mapping, with sticky notes, text, shapes, images and lines remaining editable after import. We found no public information on a two-way Jira sync, webhooks, CSV export of notes, or an editable export format; the Miro path is a vector-PDF import and kanban boards and mind maps arrive as images to be rebuilt. That the Teams integration also works on-premises is the detail that matters to us. 1 2 16 17

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Sharing, permissions & administration

How this is scored

Who can see and change a board and how the organisation controls it: sharing by link with expiry and password, guest and external-user rules, roles per board, project and team, default sharing settings set by the admin, single sign-on (SAML, OpenID Connect), user provisioning (SCIM), domain capture and control of shadow accounts, audit logs, content retention and legal hold, transfer of boards when a person leaves, and admin reports.

0 — No accounts or permissions; anyone with a board's address can see and edit it, with no way to restrict it.

3 — Boards are shared with named people or by link with view or edit rights; admin controls, SSO and audit are basic or not described.

5 — Roles per board and per team, link sharing that can be restricted or switched off, guest access controlled by the admin, single sign-on with SAML, a user and board admin console, and boards transferred when a person leaves.

8 — SCIM provisioning, domain capture of existing accounts, sharing policies set centrally (no public links, guests only from allowed domains), audit logs exportable to a SIEM, retention rules and legal hold, data classification labels on boards, and admin roles split by scope.

10 — Administration that a regulated organisation can sign off: every sharing and access setting the admin controls listed with its effect, complete audit trails with a stated retention, eDiscovery and export for investigations, delegated administration across subsidiaries, and every control documented in the help centre.

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The Microsoft 365 Admin

SCIM is documented in full for users and groups with licenses assigned by group, single sign-on with SAML and OAuth2 is stated, and centrally set security flags — disabling guest invitations, requiring passwords on shared projects, separate link expiry for registered users and guests — take effect immediately for everyone in the tenant including connected free users. Audit logs cover the whole tenant, export as CSV with user, IP and action, and are kept 90 days on the global and Swiss environments or 365 days on the German one. We found no public information on domain capture for existing free accounts on our company addresses, content retention and legal hold, classification labels, or board transfer when someone leaves. 7 18 19 20

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Security, AI controls & deployment

How this is scored

How the content of the boards is protected and where the product can run: encryption in transit and at rest, customer-managed encryption keys, a dedicated or private-cloud tenant and an on-premises edition, AI features that the admin can switch off and that do not train on customer boards, which AI providers process board content, data loss prevention, deletion of boards and accounts with stated periods, and whether individual activity (logins, contributions, time on board) is tracked and shown to managers, with a statement for works councils. Who processes the data and where, and the certifications, are scored under sovereignty.

0 — Content is not protected in transit, or boards are used for the vendor's own purposes by default with no way to opt out.

3 — Encryption is mentioned and the product is described as secure or GDPR-compliant; AI use, deletion and deployment options are basic or not described.

5 — Encryption in transit and at rest stated, AI features that the admin can switch off, a statement that customer content is not used to train AI models, deletion of boards and accounts with a stated period, and a security page describing the measures.

8 — Customer-managed keys or a dedicated tenant, a private-cloud or on-premises edition documented, the AI providers that process board content named with their location, data loss prevention or classification controls, individual activity tracking described with what managers can see, and a statement or template for works council agreements.

10 — Protection that can be verified: client-side or end-to-end encryption for boards with the method published, an on-premises or sovereign-cloud edition with feature parity stated, no AI processing outside the customer's chosen region, a published penetration test summary, and every security and AI control listed with its effect.

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The Microsoft 365 Admin

TLS in transit and 256-bit AES at rest are stated, all user data is deleted when the contract ends, and functions can be activated or deactivated centrally according to data protection regulations with those changes appearing in the audit log. The deployment story is the strongest part: a virtual appliance installed in hours, air-gapped environments, government clouds and compatibility with Kubernetes, OpenShift or Proxmox. We found no public information naming which AI providers process board content, stating that customer boards do not train AI models, on data loss prevention, or on what managers can see of individual activity — exactly the answers legal needs before any AI feature is enabled. 2 5 7 10 20

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where boards, files and user data are stored and processed, and who the subprocessors are (hosting, CDN, real-time collaboration servers, AI providers, email, support and payment tools). Independently sourced by the sovereignty pipeline; boards hold personal data of participants and often of customers, so the whole chain counts, not only the database. An on-premises or self-hosted edition the customer runs on its own European servers counts as the customer's chain, whatever the vendor's seat.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (AI features, CDN, real-time servers, email, support, payment) run through non-EU providers without a stated safeguard, or EU residency is an option of the top tier only.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, BSI C5, SOC 2) stated — or an on-premises edition documented that keeps every board on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor including AI, or an on-premises or open-source edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The Microsoft 365 Admin

The contracting entity is IBV in Bonstetten, Switzerland, with a registered German office in Lörrach, and the published data processing agreement lists subprocessors with street addresses: Microsoft Azure in the Netherlands and Switzerland, Open Telekom Cloud in Bonn, Flowmailer in Rotterdam for German and Swiss hosting, with contract data processed exclusively in the EU, EEA or Switzerland. HubSpot and Google Analytics are excluded from the German and Swiss environments, though SendGrid in the United States handles email on the global one, and German or Swiss hosting is offered only on the Advanced and Enterprise tiers. We found no public information on security certifications, but the documented on-premises edition that keeps every board on our own servers is the sovereign option our factory data can rest on. 4 5 8 11

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per user and tier, how guests, viewers and external participants are counted, limits of the free plan (number of boards, objects, members), which features (SSO, SCIM, audit logs, EU data residency, AI credits, on-premises) cost extra, the enterprise tier's price or minimum, annual versus monthly billing, minimum seats and term.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free plan exists, but how cost scales with users, guests or features is unclear.

5 — Tiers are public with their price per user and main inclusions, but at least one commonly needed piece (SSO, EU data residency, guests, AI credits, the enterprise tier) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule (members, guests, boards), free-plan limits stated, add-ons and AI credits priced, the on-premises or dedicated edition's cost or licence stated, minimum seats, term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given team size, guest count and feature set, with every add-on, setup, support and AI fee and the cancellation and data-return terms published.

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The Microsoft 365 Admin

The tiers are public with their per-user prices — Basic at $6/user per month billed yearly and Advanced at $11.50/user per month billed yearly — plus free-plan limits of up to 3 whiteboards and 5 participants per board, and stated terms: annual contracts with 1 month's notice, automatic renewal, prices exclusive of VAT. The pricing page shows these amounts in dollars while the terms state that all prices are in euro, and everything we would need — single sign-on, SCIM, audit logs, self-hosting, German hosting at an unstated additional charge — sits in the Enterprise tier at custom pricing. I cannot compute the annual cost for 2,400 staff from the public pages, so it is a sales call. 6 10 21

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined ⚠ unverified — uncited Report an error
Hosting options Not determined ⚠ unverified — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Collaboard

Is Collaboard European?

Yes, though not from the EU. whats-best.ai classifies Collaboard as UK / wider Europe.

Where does Collaboard store data?

Not stated on the vendor’s pages as of 1 Nov 2026.

Does Collaboard have a free plan?

Yes. Collaboard has a free plan, per the vendor’s page captured 1 Nov 2026.

What are the best alternatives to Collaboard?

As of 1 Nov 2026, the panel rates Miro (3.5/5), Klaxoon (3/5) and FigJam (3/5) highest among the other 12 Online Whiteboard products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is Klaxoon (EU origin, foreign-owned, United States). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Collaboard alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about Collaboard? Tell us Report an error on this page

Sources (21)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.collaboard.app Checked 1 Nov 2026 Details →
  2. 2 Features page www.collaboard.app Checked 1 Nov 2026 Details →
  3. 3 Integrations page www.collaboard.app Checked 1 Nov 2026 Details →
  4. 4 Features page (hosting options) www.collaboard.app Checked 1 Nov 2026 Details →
  5. 5 Features page (on-premises and self-hosting) www.collaboard.app Checked 1 Nov 2026 Details →
  6. 6 Pricing page www.collaboard.app Checked 1 Nov 2026 Details →
  7. 7 Security / trust page www.collaboard.app Checked 1 Nov 2026 Details →
  8. 8 Legal notice www.collaboard.app Checked 1 Nov 2026 Details →
  9. 9 Privacy policy www.collaboard.app Checked 1 Nov 2026 Details →
  10. 10 Terms of service www.collaboard.app Checked 1 Nov 2026 Details →
  11. 11 Data processing agreement (dpa) www.collaboard.app Checked 1 Nov 2026 Details →
  12. 12 Canvas, templates & content — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  13. 13 Canvas, templates & content — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  14. 14 Workshop facilitation & participation — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  15. 15 Workshop facilitation & participation — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  16. 16 Integrations, import & export — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  17. 17 Integrations, import & export — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  18. 18 Sharing, permissions & administration — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  19. 19 Sharing, permissions & administration — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  20. 20 Security, AI controls & deployment — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →
  21. 21 Security, AI controls & deployment — found from sitemap help.collaboard.app Checked 1 Nov 2026 Details →