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Property & WEG Management

Condomana

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 3 of 4 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Condomana · www.condomana.com

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Read this page as one judge. Each weighs the same scores by what they care about.

The Skeptic

Weighted verdict

Has read many pages claiming "WEG-konform" and wants the feature that makes it true — the post-2021 settlement form, the maintained Beschluss-Sammlung, the majority arithmetic. Also reads for the per-unit minimum, the setup fee, and what it costs a community to leave with its own records.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Skeptic

Wirtschaftsplan, Jahresabrechnung & Rücklage

How this is scored

The statutory financial cycle: business plan, annual settlement in the form the law and the BGH require, distribution keys, and the separate handling of reserve funds held in trust for the community.

0 — General bookkeeping only; no Wirtschaftsplan, no Jahresabrechnung, no distribution keys, reserves treated as ordinary balances.

3 — Templates that help a human produce the documents, with distribution keys entered by hand and no separation of the Rücklage.

5 — Wirtschaftsplan and Jahresabrechnung generated from the ledger with configurable distribution keys (MEA, units, consumption), and reserves booked separately.

8 — Settlement in the post-2021 BGH form with the Abrechnungsspitze shown separately, Vermögensbericht produced, heating-cost apportionment per HeizkostenV integrated, owner-change apportionment mid-year handled, and Hausgeld arrears tracked with dunning.

10 — The whole financial year is discharged inside the system: multi-community bookkeeping with strict per-WEG separation, trust accounting for reserves with its own reporting, settlement documents an accountant would sign, and the arithmetic auditable back to individual postings.

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The Skeptic

Wirtschaftsplan and Jahresabrechnung are drafted from the year's bookings and apportioned 'by your keys', with unit advance payments computed on approval — that is exactly the anchor-5 picture, and the unit model tracks MEA. But nothing evidences the post-2021 BGH form with a separately shown Abrechnungsspitze, a Vermögensbericht, HeizkostenV apportionment, owner-change splits mid-year, dunning of Hausgeld arrears, or the Rücklage kept in trust with its own reporting; 'Sonderumlagen' is named and nothing more. 1 2 5

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Eigentümerversammlung & Beschluss-Sammlung

How this is scored

Convening, running and recording the owners' meeting — including the resolution register the law requires the administrator to maintain, and the majority arithmetic that decides whether a resolution stands.

0 — No meeting support; invitations and minutes are written elsewhere and the Beschluss-Sammlung is a document somewhere.

3 — Invitation templates and a place to store minutes, but no agenda structure, no voting support and no maintained resolution register.

5 — Agenda-driven invitations respecting the notice period, attendance and proxy recording, voting with the common majority types, and a Beschluss-Sammlung kept as a numbered register.

8 — Quorum and majority computed per resolution type including MEA-weighted and qualified majorities, proxies and voting restrictions handled, minutes generated from the recorded votes, and the register maintained continuously with amendment and invalidation notes as § 24 (7) requires.

10 — The meeting is conducted in the system: hybrid or written circulation procedures supported with their own legal rules, contested resolutions flagged within the challenge period, the register complete and exportable as evidence, and every entry traceable to the meeting that produced it.

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The Skeptic

There is a real voting engine — each agenda item carries its basis (per head or by ownership share) and its majority, and closing the item computes the result — and the Beschluss-Sammlung is gapless, numbered, append-only with challenges and corrections annotated, which is solidly rubric level 5 and touches § 24(7) discipline. What I don't see: notice-period invitations, attendance and proxy recording, quorum or qualified majorities per resolution type, minutes generated from recorded votes, or any written-circulation procedure — the arithmetic that decides whether a Beschluss stands is only half evidenced. 1 2 5

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Owner & tenant self-service

How this is scored

How an owner exercises their right to see the records, and how much routine correspondence the portal removes: statements, documents, meeting papers, defect reporting.

0 — No portal; every request is answered by email or post.

3 — A document download area with no per-owner scoping — everyone sees the same folder, or access is by emailed link.

5 — Per-owner login showing their own statements, documents and meeting papers, with a defect or request form that reaches the administrator.

8 — Owners and tenants scoped separately with correct visibility, meeting papers and voting available in the portal, defect reports with status visible to the reporter, and consumption or arrears shown per unit.

10 — The portal discharges the disclosure duty: every record an owner is entitled to see available on demand with an access log, tenant and owner views strictly separated, notifications for statutory deadlines, and enough self-service that routine correspondence largely disappears.

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The Skeptic

Owners see their building's documents, defects and news with per-owner document permissions, defect reports go in with a photo and a status everyone can see, and letting owners can invite their tenants — good scoping and real defect self-service. But nothing shows per-owner statements, meeting papers or voting available in the portal, nor consumption or arrears per unit, and no access log evidencing the disclosure duty being discharged on demand. 1 2 5 4

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Maintenance, defects & contractors

How this is scored

The building side: defect intake and tracking, recurring maintenance obligations, contractor assignment, and the evidence trail when something goes wrong.

0 — Defects arrive by phone and live in a notebook; no maintenance schedule.

3 — A ticket or note list per property, contractors contacted outside the system, no recurring maintenance calendar.

5 — Defect records per unit or property with status and photos, contractor assignment with a work order, and a recurring maintenance schedule with reminders.

8 — Warranty and Gewährleistung periods tracked against the responsible trade, statutory inspections (lift, heating, fire safety, drinking-water) scheduled with proof of completion stored, quotes and invoices linked to the defect, and cost allocated to the correct account.

10 — A defensible operating record: every obligation, inspection and defect with its evidence and dates, contractor performance visible, budget consumption against the Wirtschaftsplan tracked live, and a history that answers the question of what the administrator knew and when.

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The Skeptic

Defect intake tracked open-to-done with photos, contractor assignment, and recurring maintenance that raises its own tickets at due date — rubric level 5 is fully met, and the forward-only timeline is an evidence trail a Verwalter can stand behind. Beyond that: no warranty/Gewährleistung periods tracked against a trade, no statutory inspections (lift, heating, fire, drinking water) scheduled with stored proof, and no quotes or invoices linked to the defect with cost allocated to the right account. 1 2

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Documents, retention & handover

How this is scored

The archive and the exit. A Verwalter's appointment is finite by law, and the records belong to the community — so handover is a statutory event, not a support ticket.

0 — Documents live on a shared drive; no retention rules, and handover means copying folders.

3 — Central document storage per property with folders and upload, but no versioning, no retention policy and no defined handover export.

5 — Structured document management per property and unit with search, retention periods stated, and a documented export of a community's records.

8 — Full-text search across the archive, version history, documents linked to the resolutions and settlements that reference them, and a complete handover package (ledger, register, documents, master data) in open formats.

10 — Handover is a first-class feature rather than an obstacle: a complete, structured export a successor administrator can actually load, retention executed per statutory period, an access log over the archive, and no commercial friction placed in the way of a community leaving.

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The Skeptic

Full-text search with documents filed per building and unit, per-owner sharing permissions, and a 'vollständiger CSV-Export' plus a migration import — that is rubric level 5. But no version history, no evidence documents are linked to the resolutions and settlements that reference them, no structured handover package (ledger, register, documents, master data) a successor could actually load, and the only retention statement covers the vendor's own invoices, not the WEG archive. 2 5 4

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European sovereignty

How this is scored

Where the community's financial and personal records live, who the contracting entity is, and which subprocessors touch them. Independently sourced by the sovereignty pipeline; scored here as this buyer weighs it.

0 — Non-EU vendor and contracting entity, hosting unstated or non-EU, subprocessors unnamed.

3 — EU hosting offered as an option while the contracting entity is non-EU, or the subprocessor list is absent.

5 — EU hosting as standard and an EU contracting entity, but parts of the chain — document OCR, AI features, support tooling — are non-EU without an explained safeguard.

8 — German or EU hosting on named infrastructure, EU contracting entity, complete subprocessor list published, any non-EU processing named with its legal basis.

10 — Sovereign end to end and evidenced: vendor, entity, hosting and every subprocessor European, certification published, and an export that keeps the community compliant for the full retention period after the appointment ends.

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The Skeptic

Hetzner in Gunzenhausen for hosting and mail, a German contracting entity (nelo digitalagentur GmbH & Co KG, HRA 725183 Ulm) as controller, tenant isolation and RBAC — the core chain is European and named, and third-country transfers are generally excluded. But the optional AI text-processing of Mängelmeldungen, Dokumente and portal requests runs through 'einen weiteren Auftragsverarbeiter' who is never named, and Buffer, Inc. (San Francisco) is a non-EU subprocessor whose legal basis I don't see stated; no certification published either. 3 2 4

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Pricing transparency

How this is scored

Whether an administrator can compute the real annual cost for the units under management — including modules, per-community fees and setup — from public pages alone.

0 — No public prices at all; every quote is a sales conversation.

3 — A per-unit or per-community headline exists, but modules, minimum terms, setup or migration fees are unstated.

5 — Per-unit or per-community prices public with billing period stated, but at least one commonly needed piece (portal, accounting module, document storage) sits in an unpriced bundle.

8 — Every tier and module priced publicly with per-unit maths, minimum term, setup and migration costs and VAT treatment stated; only genuinely custom enterprise work lacks a number.

10 — Complete price computability: annual invoice derivable for a given number of units and communities including every module, with no per-seat surprises and any exit or export fee stated outright.

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The Skeptic

€10 per unit per year plus VAT, parking and storage at a quarter of that, worked examples for 24 units (€240) and 120 units in five buildings (€1,200), all features in one tier with unlimited free verwalter and owners and no per-seat surprises — the annual invoice is derivable from the public page alone. Two unstated items keep it off the top: the minimum term is only implied by 'nichts automatisch', and the migration/rollout service has no number at all — the one figure a porting administrator will ask for. 2 5

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European sovereignty — proven facts

3 of 4 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Ownership Not determined — uncited Report an error
Data residency EU only ⚠ unverified 3/3 pts 4 Report an error
Subprocessors EU only ⚠ unverified 2/2 pts 4 Report an error

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (5)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.condomana.com Checked 15 Sep 2026 +1 earlier capture: 11 Sep 2026 Details →
  2. 2 German homepage www.condomana.com Checked 15 Sep 2026 +1 earlier capture: 11 Sep 2026 Details →
  3. 3 Imprint www.condomana.com Checked 15 Sep 2026 Details →
  4. 4 Privacy policy www.condomana.com Checked 15 Sep 2026 +2 earlier captures: 11 Sep 2026, 1 Sep 2026 Details →
  5. 5 Pricing www.condomana.com Checked 30 Sep 2026 +2 earlier captures: 21 Sep 2026, 11 Sep 2026 Details →