Deputy vs When I Work

Deputy

Auto-Scheduling, Demand Forecasting, Wage And Labor Budgets and Micro-Scheduling are named features, alongside Location Hierarchies and solutions for single- up to enterprise-scale multi-location businesses — that says the product proposes the roster rather than just drawing one, which is what I want on a Thursday night. But the names come without detail: I found no public information on templates, qualifications, staffing requirements per shift, open-shift claiming, or the named data source behind the demand forecast.

When I Work

Shift templates, skills and certification management, open shifts, an auto-scheduler matching eligibility, availability and preferences, and labor sharing across unlimited locations give me most of what a Thursday-night build needs. It stops short of the top band because the demand side stays fuzzy: labor forecasting is described against 'future demand' with no named source such as POS revenue or footfall feeding it, and I found no public information comparing forecast, proposed roster and actual hours in one place.

Deputy

Compliance is claimed by name — Advanced Labor Law Compliance, Break planning compliance, Fair workweek compliance — but I found no public information on the specific rules a German roster must obey: no rest-period or daily-hours check, no youth protection, no Minijob earnings warning. Nor is there anything on whether a warning appears before I publish, or whether it blocks an illegal shift rather than just flagging it.

When I Work

The captured pages show only generic overtime and break tracking plus 'custom scheduling rules' — no specific statute, rest period, youth-protection or collective-agreement rule is named anywhere, and the terms state the service is designed for use in the United States. That means the eleven-hour rest, Minijob limit and Tarifvertrag surcharges stay in my memory, not in the system.

Deputy

A mobile app with shift swapping and find-a-replacement, leave and availability management, time clocking and a messaging news feed covers most of what my floor staff touch every week. I found no public information on push notification of roster changes, offline clock-in, a multilingual interface, or whether swaps get checked against qualifications and rest periods before approval.

When I Work

The mobile app covers availability and time-off requests, swap requests with manager review, open-shift claiming, GPS clock-in and built-in messaging that keeps shift talk out of private messengers. I found no public information on whether swap approval checks qualifications or rest periods first, on offline clock-in handling, or on language coverage.

Deputy

Custom Access Levels on the Pro plan are the one thing I could take to a works council about who sees whose data. Beyond that I found no public information on retention or deletion of employee records, on a data-processing agreement, on an audit trail of who viewed what — or on switching biometric time clocking off. A privacy centre with sub-processor change notifications exists, but that will not carry a works agreement.

When I Work

Four roles with custom permissions and 'advanced privacy and data controls' are described, and GPS location collection is permission-based on the user side. But I found no public information on a published data-processing agreement, retention or deletion periods for employee records, or an audit log of views — and with GPS geofencing marketed prominently and no public information on a workplace-level switch for it, a works-council conversation would be starting from scratch.

Deputy

Payroll appears as Deputy's own add-on available on annual Core and Pro plans in the US, whose monthly base and per employee fee varies by business size, plus generic Payroll & HR Integrations and a named Deputy API. I found no public information on DATEV or any European payroll path, no named POS or HR integration, and nothing on how surcharges reach payroll.

When I Work

Four named payroll systems — Rippling, ADP, QuickBooks, Gusto — sync attendance and labor data, POS integration and tips tracking are listed, and an API with public documentation is available. I found no public information on a lock step before transmission, wage-type mapping for surcharges, or any German payroll path such as DATEV, so my Steuerberater stays on retyped paper.

Deputy

The contracting entity named is Deputy Corporation, 548 Market St PMB 77267, San Francisco, from a company founded in Sydney, and I found no public information on where employee data is hosted; the privacy centre confirms further sub-processors that go unnamed. GDPR resources and sub-processor change notifications are the only European-facing signals, and neither says anything about where my staff's availability and absence data actually sits.

When I Work

The vendor is a US company in Minneapolis with primary data centers in the United States, fees in USD, and the service explicitly designed for use in the United States; the captured pages give different names for the contracting entity — When I Work, Inc. and When I Work, LLC. I found no public information on any EU hosting option, and the only subprocessor named on the pages is Clair for on-demand pay.

Deputy

Lite at $5 per user per month, Core at $6.50, Pro at $9, each stated as USD excl. all applicable taxes, billed upfront or in monthly installments with a SAVE 10% annual option — the base invoice for my headcount is computable from the pricing page. But the payroll add-on's fee varies by business size, the Flexi plan carries no number, and I found no public information on how seasonal or inactive staff are counted or on any minimum term.

When I Work

Two tiers are priced publicly — $2.50/user/month for a single location, $5/user/month for multiple locations — with month-to-month or annual billing, no setup fees, no minimum term, and every plan said to include full access with no enterprise-only paywall. For the real annual invoice, though, the enterprise tier is contact-sales only, no separate annual price is stated, and I found no public information on VAT treatment or how seasonal and inactive staff are counted.