Fathom AI Notetaker vs Leexi

Fathom AI Notetaker

A bot that joins Zoom, Google Meet, Microsoft Teams and even Slack Huddles, with a documented bot-free mode that keeps speaker attribution — but that mode is a Mac-only beta and the in-person iOS app is explicitly not live yet. Beyond the platforms, the capture story goes quiet: we found no public information on supported languages, German included or not, transcription accuracy, timestamps, custom vocabulary or transcript editing. Which engine writes the words down, and how well, is not stated anywhere we read.

Leexi

A bot documented for Meet, Teams, Zoom, Webex and more, VoIP calls from Aircall to Teams Phone, a mobile app for in-person meetings, live captioning, a company dictionary for jargon, and speech-to-text engines named as Gladia, ElevenLabs and Azure Speech. We found no public information on accuracy per language, mixed-language meetings, or editing the transcript, so I stop below the top level.

Fathom AI Notetaker

Summaries, decisions and action items assigned by name appear the moment a meeting ends, with search and Ask Fathom across team calls, a shared workspace and recap emails. But the developer documentation for the summary endpoint says it is "Always displayed in English", and we found no templates per meeting type, no named summarizing models, and no answers that cite the transcript passage they rest on. For a German-speaking team I cannot confirm the minutes would arrive in the meeting's language.

Leexi

Templates adapt per meeting type and are customizable, decisions, actions with suggested owners and deadlines are extracted, Ask Leexi searches the archive, minutes export to Word, PDF or Google Docs, and the summarizing models are named — OpenAI via Azure France and Mistral in the subprocessor list. We found no public information on selecting the summary language with German, nor on answers that cite and link the transcript passage they rest on.

Fathom AI Notetaker

A real integration layer: the calendar connection is mandatory and read-only, HubSpot and Salesforce receive AI-extracted field sync, Slack, Asana, Notion, Zapier and Make are listed, and there is a documented REST API with webhooks, SDKs, OAuth and an MCP server at a public URL. Two CRMs is where the breadth stops — we found no public information on Microsoft Dynamics or Pipedrive, SharePoint or Confluence export, or recording rules per calendar or meeting type. A three-user-per-domain cap on CRM sync appears on the pricing page and deserves a look before anyone counts seats.

Leexi

Calendars including Exchange on-premise, a wide CRM list among them Dynamics and Pipedrive, Slack, Notion, SharePoint, Zapier, Make, webhooks, a public REST API with reference documentation, and an MCP server with OAuth scopes and read-only tools — a layer a builder can start from. We found no public information on API rate limits, versioning, or data residency maintained across integrations.

Fathom AI Notetaker

The terms forbid using the service if any participant does not consent to be recorded, and the data processing agreement promises reasonable assistance with a data protection impact assessment — that is the whole story. We found no public information on a recording notice to guests, a participant opt-out or way to stop a recording, or rules for when the assistant joins automatically. Coaching metrics and AI scorecards exist as features with no documented default-off or off switch, and there is no works-council pack or works-agreement template that we could find.

Leexi

The vendor states participants must be informed before recording begins and cites the EU AI Act Article 50 transparency duty, calendar-connected auto-join is configurable, and deleted files are irrecoverable. We found no public information on an opt-out or stop control for the person being recorded, on whether the individual scorecards and AI coaching in Leexi Coach are off by default or switchable per organisation, or on a works-council pack or DPIA support.

Fathom AI Notetaker

Retention is configurable with regional storage options and audit logs described for admins, SSO with SCIM provisioning exists, encryption and a SOC 2 Type II audit are stated, and third parties are barred from training on your content — with the in-house training on de-identified data openly disclosed and an opt-out. But the default retention reads only "as long as necessary or legally required", backups persist up to 30 days after deletion, and we found no public information on discarding audio after transcription, SAML specifically, legal hold, or export of the full archive.

Leexi

A Governance module carries retention policies (two-year default reducible in settings, six months on Starter), audit logs, SSO with SCIM and eight roles; ten subprocessors are named with regions, encryption in transit and at rest is stated, ISO 27001:2022 is certified, and at contract end the archive is returned or deleted. The DPA review itself notes the non-training commitment lives in the privacy policy and compliance FAQ rather than in that contract, and we found no public information on discarding audio after transcription or zero retention at the AI and transcription subprocessors.

Fathom AI Notetaker

The contracting entity is Fathom Video Inc., a Delaware corporation in San Francisco, and the privacy policy says plainly that the service is hosted in the United States. There is a Common Paper data processing agreement, Standard Contractual Clauses, Data Privacy Framework certification and an EU representative in Cork — safeguards for an American chain, not a European one — and the trust page that should list the subprocessors was captured empty, so I cannot say who else reads the recordings; Google Analytics and HubSpot appear as analytics providers. Regional storage options are mentioned for admins without any EU hosting being documented.

Leexi

Belgian contracting entity in Brussels, recordings and transcripts on AWS Paris with a Scaleway option above certain licence volumes, OpenAI's model run via Azure France in a closed circuit, Mistral and Gladia in the EU, a public DPA version 2.0, ISO 27001, and a ten-entry subprocessor list with locations. The vendor itself concedes AWS is theoretically subject to the US Cloud Act and points to Scaleway for strict sovereignty; we found no public information on European ownership beyond the registered share capital, and the contact-form CRM is a US-law tool.

Fathom AI Notetaker

Four price points are public: a free plan with unlimited recordings and no usage caps, Team at $15/month/per user, Business at $25/month/per user, and Enterprise at $35/month/per user annual only, each paid tier with a two-user minimum, plus a stated annual saving of 25% or more, currency, tax treatment and cancellation terms. What I still cannot compute: whether the listed prices are the monthly or the annual basis, what counts as a seat, and the price of the Launch Assist add-on, which the feature matrix marks with a dollar sign but no figure.

Leexi

Tiers are public — Starter 12€, AI-Meeting 23€, Business 39€ per licence per month, annual invoice excluding VAT, with a seven-day free trial, minimum users of 1 or 3, and volume discounts from 10 licences. Enterprise — which holds SSO, SCIM, audit logs and retention governance — is priced only on contact, and we found no public information on monthly billing, included minutes or credits, or overage handling.