Desk Booking & Hybrid Workplace
Envoy Workplace
Rest of world Report an errorPanel rating · 6 judges · How to read the stars
Category median
Sovereignty: 1 of 6 dimensions proven
0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Envoy, Inc. · envoy.com
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Envoy Workplace at a glance
- Vendor
- Envoy, Inc.
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Outside the EU by default source, captured 5 Nov 2026
- Free plan
- Yes, per the vendor’s own page source, captured 5 Nov 2026
- Panel verdict
- The AI panel rates Envoy Workplace 3/5, the mean of 6 judges. Envoy Workplace, the desk, room and parking booking platform from Envoy, Inc., a Delaware corporation in San Francisco, scores strongest on integration and administration, occupancy analytics and booking and floorplans, where scores cluster at 6-7, and weakest on pricing transparency and sovereignty at 3-4; check-in and rules at 5-6 and hybrid coordination at 4-5. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Envoy Workplace, the desk, room and parking booking platform from Envoy, Inc., a Delaware corporation in San Francisco, scores strongest on integration and administration, occupancy analytics and booking and floorplans, where scores cluster at 6-7, and weakest on pricing transparency and sovereignty at 3-4; check-in and rules at 5-6 and hybrid coordination at 4-5. Strengths rest on interactive maps with automatic no-show release, occupancy drawn from door access scans and Wi-Fi connections rather than bookings alone, and over a hundred integrations behind an open API and SAML 2.0 single sign-on. Pricing transparency fell because public prices cover the visitor product only — a free Basic tier with 100 entries/month, Premium at $362 per location/month billed annually, Enterprise at custom pricing — and we found no public price for the booking products or the Premium+ plan single sign-on requires. Sovereignty fell: every listed subprocessor is located in the USA, with no public information on EU hosting or an EU contracting entity. No category's scores spread more than a point; hybrid coordination's gap reflects missing team days, in-Teams planning and visibility settings.
Speaks for it
- Desks, rooms and parking bookable on interactive maps with amenity filtering, team neighbourhoods, and automatic release after a no-show grace period
- Occupancy measured from door access scans and Wi-Fi connections rather than bookings alone, reported per desk, room, floor, neighbourhood and location
- Over a hundred integrations, an open API with SDKs, free webhooks and SAML 2.0 single sign-on with deprovisioning
- Retention configurable per plan and even per question, sign-in data purgeable on request, and deletion within thirty days after the service ends
- A GDPR data processing addendum with Standard Contractual Clauses governed by Irish law is published, with ISO 27001 and SOC 2 Type II stated
Held against it
- We found no public price for the desk, room and parking products; published tiers cover the visitor product only, fees exclude VAT and renewals revert to Envoy standard list price
- Single sign-on requires an Envoy Premium+ plan whose price we found no public information on
- Every listed subprocessor is located in the USA, no page explicitly states a default hosting location for customer data, and we found no public information on EU hosting or an EU contracting entity
- Return-to-office analytics report attendance down to the individual, and we found no public information on minimum group sizes in reports or works-council documentation
- The captured pages give different states for seeing teammates' schedules — available in one place, still "coming soon" in another — and we found no public information on per-user visibility settings
Best for
- You manage desks, rooms and parking across several locations and want occupancy measured from badge scans and Wi-Fi connections to guide space decisions
- Your estate already runs SAML single sign-on and HR systems such as Workday, BambooHR, ADP or Paylocity, and you connect further tools through an open API
- You already use Envoy's visitor management and want booking and analytics alongside it on one platform
Avoid if
- You must compute an annual cost from public prices before procurement — only the visitor product has published tiers
- Your works council or data protection officer requires EU hosting or an EU contracting entity, which we found no public information on
- You need documented limits on individual-level attendance reporting, such as minimum group sizes in reports
- You need per-user visibility settings for schedules before rollout; the app shows teammates each other's scheduled work weeks, and we found no public information on restricting that
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 3.5 of 5 |
| Check-in, auto-release & booking rules | 3 of 5 |
| Hybrid work coordination | 2.5 of 5 |
| Occupancy analytics & employee privacy | 3.5 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 2 of 5 |
| Pricing transparency | 1.5 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, rooms and parking all sit on interactive maps with live availability: employees filter desks by amenities like dual monitors and standing desks, mark desks hot, permanent or unavailable, book from mobile, desktop, Google Calendar, Office 365, room displays, Slack or Microsoft Teams, and neighbourhoods give teams their own areas. Room displays support one-tap check-in, maps are searchable for coworkers and rooms, and parking spots carry EV-charging and accessibility designations. What holds it below the top band for an estate like mine: I found no public information on importing floor plans from CAD, booking desks for colleagues or guests, catering with rooms, or app accessibility and available languages. 2 3 4 14 15 16 17
The People Lead
Desks, rooms and parking are all bookable on interactive maps, with desk amenities like dual monitors and standing desks, hot and permanently assigned desks, neighbourhoods for teams, room displays with one-tap check-in, and EV-charging and accessible-space tagging in parking. Booking runs from the mobile app, desktop, Office 365, Google Calendar and the display by the door, and the maps even search for coworkers and meeting rooms, which is exactly how my people would use it. I found no public information on an Outlook add-in that books a room and desk together, guest bookings tied to the host's desk, CAD import, or stated accessibility and languages for the apps. 2 3 4 14 15 16
The Microsoft 365 Administrator
Desks, rooms and parking are all bookable on interactive maps with amenity filtering, hot and permanently assigned designations, neighbourhoods for teams, colour-coded room displays and searchable maps for coworkers and amenities; rooms book from mobile, Google Calendar, Office 365 or the display by the door, and reservations reach Slack and Microsoft Teams. We found no public information on an Outlook add-in booking a room and desk together, booking on behalf of colleagues, guest bookings tied to a host's desk, CAD import for floor plans, supported languages or stated accessibility of the apps. 2 3 4 14 15 16 17
The Works Council Member
Desks, rooms and parking are all bookable on interactive maps, with neighbourhoods per team, desk amenities such as dual monitors and standing desks, hot and permanently assigned desks, and room displays with one-tap check-in; booking runs from the mobile app, the desktop, Google Calendar, Office 365 and the display by the door. We found no public information on guest bookings tied to the host's desk, CAD import or a plan editor, accessibility of the apps, or product languages. 1 2 3 4 14 16
The Office Manager
Desks, rooms and parking all get interactive maps, desk amenities like dual monitors and standing desks are filterable, and the parking product tags EV-charging, accessible and carpool spaces with live open-spot maps and a CSV import that suggests I could set the twelve spaces up in an afternoon. Rooms book from the phone, Google Calendar, Office 365 or the display by the door, desks can be hot, permanent or unavailable, and neighbourhoods give teams their zones. We found no public information on recurring bookings, booking on behalf of a colleague, or which languages the apps come in. 2 3 4 14 15
The Skeptic
Desks, rooms and parking are bookable on interactive maps — desks filterable by amenities like dual monitors and standing desks and marked hot, permanent or unavailable, parking spots tagged for EV charging, accessibility and carpool, rooms bookable from a phone, Google Calendar, Office 365 or the display by the door, across one or many locations. Neighbourhoods per team and searchable maps that locate coworkers, rooms and amenities push it past the middle; we found no public information on CAD imports, an editor for floor plans, booking for guests, the apps' accessibility, or product languages. 2 3 4 14 15 16
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Desks auto-release after a configurable no-show grace period, parking spots release automatically when nobody checks in by a set time, check-in works from the app, the room display, a badge scan or Wi-Fi, and built-in rules govern who books which spot and when, with rotation by team, day or seniority. Before I trusted this across Cologne, Munich and Vienna I would miss what I could not find: the pages give no public information on approvals for restricted areas, capacity limits per floor, or permanent desks released automatically when the owner is away. 3 4 14 15 18 20
The People Lead
A grace period with auto-release frees desks nobody checks in to, parking spots are released automatically and allocated by team, day or seniority, rooms are checked in from the display and freed when meetings end early, and reminders nudge people before they become no-shows. Time-off data from HR systems feeds the picture, and scheduling ahead reserves a spot even at capacity. I found no public information on NFC or Wi-Fi check-in for desks, approvals for restricted areas, or permanent desks released automatically during absence. 3 4 14 15 16
The Microsoft 365 Administrator
Check-in from the app or the room display, a no-show grace period that auto-releases a desk for someone else, automatic release of unchecked-in parking spots, admin rules for full-day, partial-day or rotating parking by team, day or seniority, and reminders to check in are all documented. Approvals are documented only for visitor requests, and we found no public information on release of a permanent desk during the owner's absence, capacity limits per floor, or check-in by NFC, Wi-Fi or sensor. 3 4 14 15 18
The Works Council Member
Unclaimed desks and parking spots are auto-released after a set grace period, rooms are checked in from the display or the collaboration tool, reminders nudge users, and parking rules can rotate by team, day or seniority. We found no public information on approvals for restricted areas, capacity limits per floor, or permanent desks released automatically from HR absence data — exactly the release rules a works agreement must spell out. 3 4 14 15 18
The Office Manager
This is the Monday-argument solver: desks auto-release after a no-show grace period, parking spots auto-release if nobody checks in by a set time, and admins set full-day, partial-day or rotating rules by team, day or seniority. Rooms check in from the display or the collaboration tool, ending early frees the room, and reminders nudge people to check in. We found no public information on priority allocation for disabled or EV drivers beyond the amenity tags, or permanent desks released automatically when their owner is away. 3 4 14 15
The Skeptic
The no-show mechanics are documented where it matters: desks auto-release after a set check-in grace period, unclaimed parking spots release automatically by a set time, rooms check in from the display or a collaboration tool, and badge scans through access-control integrations sign employees in so occupancy is not just bookings. Rules by team, day, role or seniority with full-day, partial-day and rotating parking assignments exist; we found no public information on approvals for restricted areas, capacity limits per floor, automatic release of permanent desks when their owner is away, or NFC, Wi-Fi or sensor check-in for desks. 3 4 14 15 20
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
Employees set their office schedule days or weeks ahead, see teammates' scheduled weeks, book a desk next to a colleague who is in, and admins get a daily view of who is coming, with time-off data flowing in from Workday, ADP, BambooHR and Rippling. The captured pages stop short of team or anchor days, favourite colleagues, notifications when colleagues plan to come in, a planner inside Microsoft Teams, and per-user visibility settings — the last of which my works council would ask about first. 2 3 16 18 20
The People Lead
The core loop I care about is evidenced: people set their office days in the app, teammates see each other's planned weeks and can book a desk nearby, and admins see who is coming in each day, with HRIS time-off sync feeding attendance views. But I found no public information on favourite colleagues, team or anchor days, per-user visibility settings, a planner living inside Microsoft Teams, or office-day nudges; return-to-office adherence is reported down to the individual, which reads as monitoring rather than nudging and would not survive my works council. 2 14 16 18 20
The Microsoft 365 Administrator
Employees set their schedule days or weeks ahead, teammates can see each other's work weeks and book a desk next to a colleague, admins get a dashboard of who is scheduled in, time-off data syncs from Workday, ADP, BambooHR and similar HR systems, and return-to-office policies are measured in the analytics. We found no public information on team or anchor days with nudges, office events, favourite colleagues, per-user visibility settings for plans, or the planner living inside Microsoft Teams rather than only booking there. 2 16 18 20
The Works Council Member
Teammates see each other's planned office weeks, employees book a desk next to colleagues who are onsite, and HR time-off data flows into attendance reporting. We found no public information on a per-user setting to hide one's presence or plans, on favourites, or on team days — for our committee, a missing documented visibility switch is precisely where § 87(1) no. 6 BetrVG bites. 2 3 16 18
The Office Manager
People set their weekly schedule in the app, teammates see each other's planned weeks, anyone can book a desk next to a coworker who is in, scheduling ahead even guarantees a spot when the office is at capacity, and time-off data syncs from Workday, ADP, BambooHR or Rippling. We found no public information on anchor days, office events, per-user visibility settings for who sees your plans, or the planner itself inside Teams or Slack. 2 3 15 16 18
The Skeptic
Employees set a weekly schedule that guarantees a spot even at capacity, teammates see each other's work weeks, booking a desk near a coworker is documented, and HRIS time-off data from Workday, BambooHR, ADP or Rippling flows into attendance views. The captured pages give different states for seeing teammates' schedules — described as available in one place and still "coming soon" in another — and we found no public information on favourite colleagues, team or anchor days, office policies with nudges, the planner inside Teams or Slack, or visibility settings per employee. 2 16 18
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Utilisation is reported per desk, room, floor, neighbourhood and location, built on door access scans and Wi-Fi connections with automatic badge sign-in rather than bookings alone, alongside scheduled email reports, arrivals against expected, wasted-space and room-capacity metrics, and retention configurable down to the individual question with responses discarded. It falls short of what I would take to the board: I found no public information on minimum group sizes in anonymised reports, a works council agreement or DPIA template, or scenario modelling for a consolidation decision like my Munich lease. 4 12 16 17 20 21
The People Lead
Utilisation is reported per desk, room, floor, neighbourhood and location, combined with badge and Wi-Fi signals for measured occupancy, plus scheduled email reports, customisable dashboards and export of anonymised records. On the privacy side, retention is configurable per plan and even per question, responses can be discarded, and role-based administration limits who sees what. I found no public information on minimum group sizes, works council or DPIA material, explicit no-show rates, or analytics export to CSV or BI tools. 12 15 20 21
The Microsoft 365 Administrator
Utilisation by desk, room, floor, neighbourhood and location, busiest times, most used room capacities and wasted space saved, kept versus cancelled meetings, and occupancy drawn from door access scans and Wi-Fi connections are all documented, with scheduled emailed reports, a customisable dashboard and export of anonymised records. Retention is configurable per plan and even per question with purge on request; we found no public information on minimum group sizes for anonymisation, a BI connector or analytics API, or published material a works council or data protection officer could work from. 8 12 15 20 21
The Works Council Member
Reporting is portfolio-grade: utilisation by desk, floor and neighbourhood, occupancy drawn from door-access scans and Wi-Fi connections, scheduled email reports, exportable records, and retention configurable per plan and per question with purge on request. But the same pages boast attendance trends down to the individual and which employee books which desk, and we found no public information on minimum group sizes in reports, field-level privacy design, or material a works council could build an agreement on. 12 15 20 21
The Office Manager
Utilisation is reported per desk, room, floor, neighbourhood and site, with occupancy drawn from door-access scans and Wi-Fi connections rather than bookings alone, room size weighed against attendance ("wasted space saved"), and scheduled email reports per department or region. On the people side, retention is configurable per plan, responses can be discarded question by question, sign-in data can be purged on request, and role-based administration limits access. We found no public information on minimum group sizes for anonymised reports or works-council-ready documentation. 12 15 20 21
The Skeptic
Utilisation is measured rather than only booked: the analytics pages state occupancy data comes from door access scans and Wi-Fi connections, with desk usage by floor and neighbourhood, room capacities against popularity, busiest times, scheduled reports and return-to-office measurement by location, team and individual. Retention of responses can be set or discarded per question, sign-in data can be purged on request, and data is deleted within thirty days after the service ends; we found no public information on exporting analytics in a standard format, minimum group sizes in reports, scenario planning for consolidation, or material a works council could work with. 2 11 12 20 21
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Over a hundred integrations sit on a documented developer platform with SDKs and webhooks, SAML 2.0 single sign-on deprovisions through Okta, OneLogin or ADFS, HR directory and time-off sync runs from Workday, BambooHR, ADP, Paylocity or Rippling, access-control and badge systems integrate, administration is role-based per location, and audit logging records who changed what on the workplace map. I found no public information on SCIM provisioning, OIDC, running several companies or tenants in one account, or a published implementation plan and support SLA. 1 5 6 12 13 16 17 22 23
The People Lead
SAML 2.0 single sign-on with Okta, OneLogin or ADFS, HRIS sync from Workday, BambooHR, ADP and Paylocity, directory sync from Active Directory and Google Workspace, an open developer API with SDKs, webhooks free to install, access-control integration, and location-level role administration with audit logs are all documented. I found no public information on SCIM provisioning, OIDC, several companies in one account, or a published implementation plan. 5 6 12 17 22 23
The Microsoft 365 Administrator
SAML 2.0 single sign-on with deprovisioning from the identity provider, directory sync from Active Directory, LDAP and Google Workspace, HR system sync, webhooks, a documented developer API with SDKs and an integration directory, access-control integration that signs employees in on badge scan, role-based administration at global or location level and detailed audit logs including a workplace-map event log cover most of my checklist. For my estate specifically, we found no public information on SCIM provisioning, Entra ID named as an identity provider, OIDC, two-way sync with Exchange room mailboxes, or room-display hardware supported by named models. 6 12 17 20 22 23
The Works Council Member
Single sign-on via SAML 2.0 with providers such as Okta, OneLogin and ADFS, directory sync from Active Directory and Google Workspace, HR system sync with Workday, BambooHR, ADP and Paylocity, role-based administration at global or location level, an event log, webhooks and an open API behind 100-plus integrations. We found no public information on SCIM provisioning, OIDC, several companies in one account, or a support SLA — uptime is described as an aspiration rather than a guarantee. 5 12 16 17 22 23
The Office Manager
Single sign-on via SAML 2.0 with Okta, OneLogin or ADFS, directory sync from Active Directory or Google, HRIS sync, access-control integrations that sign people in on badge scan, webhooks, a documented developer API with SDKs, over a hundred integrations including Slack and Teams, audit logs, and role-based admins at global or per-location level. That covers the plumbing my agency needs. We found no public information on SCIM provisioning, OIDC, several companies in one account, or a named support SLA. 1 5 6 12 16 22 23
The Skeptic
Over a hundred integrations spanning access control, HR, directories, Wi-Fi and communication tools, a documented open API with SDKs, changelog and free webhooks, SAML 2.0 single sign-on with Okta, OneLogin or ADFS including deprovisioning, HRIS sync from Workday, BambooHR, ADP or Paylocity, role-based administration at global or location level, and audit logs for map and reservation changes — single sign-on gated to the Premium+ plan. We found no public information on SCIM provisioning, OIDC, an implementation plan, or room display models beyond the vendor's own iPads and a named Brother badge printer. 5 6 12 16 17 22
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco under California law, and the published subprocessor list places hosting and database storage with Amazon Web Services in the USA, alongside Datadog, Segment, Databricks and Twilio, all located in the USA. A GDPR data processing addendum with the EU Standard Contractual Clauses under Irish law and thirty-day deletion exists, but every link in the chain sits in the USA and I found no public information on EU hosting or an EU contracting entity or representative. 9 10 11 13
The People Lead
The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, and every listed subprocessor — AWS for hosting and database storage, Datadog and Segment for analytics, Twilio for notifications — sits in the USA; the captured pages show no EU hosting option. Credit where due: the subprocessor list with locations is public, a GDPR data protection addendum with Standard Contractual Clauses under Irish law is published, and ISO 27001 and SOC 2 Type 2 are stated. For a Hamburg company, records of who sat where on which day living entirely in US-hosted systems is a serious works council conversation regardless of the paperwork. 9 11 13
The Microsoft 365 Administrator
Envoy, Inc. is a Delaware corporation governed by California law, every listed subprocessor — AWS, Datadog, Grepr AI, Omni Analytics, Databricks, Sigma Computing, Segment and Twilio — is located in the USA, and the published list indicates AWS in the USA for hosting, which my security team can at least review. A GDPR data processing agreement with EU Standard Contractual Clauses, UK Addendum and Swiss provisions is published alongside ISO 27001 and SOC 2 Type II, but we found no public information on an EU hosting option or EU contracting entity, and no page explicitly states a default hosting location for customer data. 9 11 12 13
The Works Council Member
Envoy, Inc. is a Delaware corporation in San Francisco, hosting is AWS in the USA, and every named subprocessor for logs, analytics and notifications sits in the USA, with transfers into the US under Standard Contractual Clauses in a published data processing agreement and ISO 27001 plus SOC 2 Type 2 reports available. We found no public information on an EU hosting option, so every record of who sat where would live in a United States chain — a weighty, possibly decisive, fact for a works agreement. 9 10 11 12 13
The Office Manager
The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, and every listed subprocessor — AWS for hosting and database storage, Datadog and Grepr AI for logs, Databricks, Segment, Sigma and Omni for analytics, Twilio for notifications — is located in the USA. A GDPR data processing addendum with EU Standard Contractual Clauses under Irish law is published, and ISO 27001 and SOC 2 Type II are stated, which is more transparency than many US vendors give. We found no public information on EU hosting or an EU entity, so my desk, presence and parking data would run through an entirely US chain. 9 11 12 13
The Skeptic
The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, hosting runs on AWS, and every listed subprocessor — Twilio for notifications, Segment, Databricks, Sigma Computing and others for analytics — is located in the USA, with the privacy policy describing transfers into the US under standard contractual clauses. A GDPR data processing addendum with SCCs governed by Irish law, breach notification without undue delay, and ISO 27001 and SOC 2 Type II attestations are published; we found no public information on any EU hosting option or EU contracting entity, so the whole chain sits in the United States. 9 10 11 12 13
Pricing transparency
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
The public pricing page prices only the visitor product — a free tier limited to 100 entries a month, Premium at $362 per location/month billed annually, and Enterprise at custom pricing — while I found no public price for the desk, room and parking products I would actually buy. Taxes including VAT are excluded and late-fee and renewal-at-list-price terms are stated, but I found no public information on setup fees, minimum terms, minimum users or hardware licence costs, so I cannot compute an annual cost for 900 people. 8 9 21 22
The People Lead
The public pricing page covers the Visitors product: a free Basic tier with 100 entries/month, Premium at $362 per location/month billed annually, and Enterprise at custom pricing, with VAT treatment and the SAML plan requirement stated and ID scanning at 500 scans/year included. For the desk, room and parking booking this category is judged on, I found no public prices at all, nor hardware, setup or minimum-term figures. 8 9 22
The Microsoft 365 Administrator
The public prices we found are for the visitor product — a free Basic tier capped at 100 entries/month and Premium at $362 per location/month billed annually — with Enterprise on custom pricing, and SAML single sign-on requires a Premium+ plan we found no price for, while retention controls sit on Premium and Enterprise. We found no public information on what desk, room or parking booking costs, so I cannot compute an annual cost for 1,200 people across six sites from these pages, though VAT treatment and renewal-at-list-price terms are stated. 8 9 21 22
The Works Council Member
For the visitor product the public tiers are a free Basic plan limited to 100 entries/month and Premium at $362 per location/month billed annually, with Enterprise on custom pricing; SAML single sign-on requires a Premium+ plan and ID scanning includes 500 scans/year with paid add-ons. We found no public prices for the desk, room and parking products themselves, nor for setup fees, minimum term or minimum spend, so we cannot compute our annual cost from the captured pages alone. 8 9 21 22
The Office Manager
The pricing page shows a free Visitors Basic tier limited to 100 entries a month, Visitors Premium at "$362 per location/month billed annually", and Enterprise at custom pricing, with the terms stating fees exclude taxes and renewals revert to standard list price. We found no public information on what the desk, room or parking booking itself costs per user or per site, and SAML single sign-on requires an "Envoy Premium+" plan whose price we never saw publicly. For a 70-person agency that wants the monthly figure off the website, that is not computable today. 8 9 21 22
The Skeptic
Public pricing covers the visitor product only — a free Basic tier with 100 entries per month, Premium at $362 per location/month billed annually, Enterprise at custom pricing — while the desk, room and parking booking this review judges has no published price of its own, and single sign-on requires the Premium+ plan whose price we found no public information on. Renewals revert to Envoy standard list price and fees exclude VAT and other taxes, so the real annual cost of a workplace deployment cannot be computed from the captured pages. 4 8 9 22
European sovereignty — proven facts
1 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Outside the EU ⚠ unverified | 0/4 pts | 13 Report an error |
| Hosting options | Not determined | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Envoy Workplace
Is Envoy Workplace European?
No. whats-best.ai classifies Envoy Workplace as Rest of world.
Where does Envoy Workplace store data?
Envoy Workplace stores customer data outside the EU by default, per the vendor’s page captured 5 Nov 2026.
Does Envoy Workplace have a free plan?
Yes. Envoy Workplace has a free plan, per the vendor’s page captured 5 Nov 2026.
What are the best alternatives to Envoy Workplace?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Envoy Workplace alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement. Not confirmed on the vendor’s own pages as captured.
- Weak sourcing — Hosting location. The location comes from a subprocessor table row and may denote the subprocessor's operation location; no page explicitly states where customer data is hosted by default, though every listed subprocessor is located in the USA.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 27 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 7 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 5 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 compliance fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 legal fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 subprocessors fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 1 sovereignty dimension could not be confirmed on the vendor’s own pages and is shown as unknown. Know more? Tell us
Sources (23)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage envoy.com Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) envoy.com Checked 5 Nov 2026 Details →
- 3 Features page (room scheduling) envoy.com Checked 5 Nov 2026 Details →
- 4 Features page (parking management) envoy.com Checked 5 Nov 2026 Details →
- 5 Integrations page envoy.com Checked 5 Nov 2026 Details →
- 6 API documentation envoy.com Checked 5 Nov 2026 Details →
- 7 Documentation envoy.help Checked 5 Nov 2026 Details →
- 8 Pricing page envoy.com Checked 5 Nov 2026 Details →
- 9 Terms of service (names the operating company) envoy.com Checked 5 Nov 2026 Details →
- 10 Privacy policy envoy.com Checked 5 Nov 2026 Details →
- 11 Data processing agreement (dpa) envoy.com Checked 5 Nov 2026 Details →
- 12 Security / trust page envoy.com Checked 5 Nov 2026 Details →
- 13 Trust centre trust.envoy.com Checked 5 Nov 2026 Details →
- 14 Desk, room & parking booking — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 15 Desk, room & parking booking — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 16 Check-in, auto-release & booking rules — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 17 Check-in, auto-release & booking rules — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 18 Hybrid work coordination — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 19 Hybrid work coordination — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 20 Occupancy analytics & employee privacy — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 21 Occupancy analytics & employee privacy — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 22 Integrations, identity & administration — found from sitemap envoy.com Checked 5 Nov 2026 Details →
- 23 Integrations, identity & administration — found from sitemap envoy.com Checked 5 Nov 2026 Details →