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Desk Booking & Hybrid Workplace

Envoy Workplace

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Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: 1 of 6 dimensions proven

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Envoy, Inc. · envoy.com

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Envoy Workplace: AI-assisted analysis on whats-best.ai Envoy Workplace: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Envoy Workplace at a glance

Vendor
Envoy, Inc.
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Outside the EU by default source, captured 5 Nov 2026
Free plan
Yes, per the vendor’s own page source, captured 5 Nov 2026
Panel verdict
The AI panel rates Envoy Workplace 3/5, the mean of 6 judges. Envoy Workplace, the desk, room and parking booking platform from Envoy, Inc., a Delaware corporation in San Francisco, scores strongest on integration and administration, occupancy analytics and booking and floorplans, where scores cluster at 6-7, and weakest on pricing transparency and sovereignty at 3-4; check-in and rules at 5-6 and hybrid coordination at 4-5. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Envoy Workplace alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The People Lead

Weighted verdict

Head of People at a 250-person software company in Hamburg that asks for two office days a week and gets complaints that nobody else is there on them. Wants everyone to see who is coming in before they commute, team and anchor days, desks next to the colleagues they plan with, all of it inside Microsoft Teams where people already are, and nudges rather than a control system the works council would never sign.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The People Lead

Panel median The People Lead This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The People Lead
Desk, room & parking booking 3.5 of 5 3.5 of 5
Check-in, auto-release & booking rules 3 of 5 3 of 5
Hybrid work coordination 2.5 of 5 2.5 of 5
Occupancy analytics & employee privacy 3.5 of 5 3.5 of 5
Integrations, identity & administration 3.5 of 5 3.5 of 5
European sovereignty 2 of 5 2 of 5
Pricing transparency 1.5 of 5 1.5 of 5

Desk, room & parking booking

How this is scored

What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.

0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.

3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.

5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.

8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.

10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.

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The People Lead

Desks, rooms and parking are all bookable on interactive maps, with desk amenities like dual monitors and standing desks, hot and permanently assigned desks, neighbourhoods for teams, room displays with one-tap check-in, and EV-charging and accessible-space tagging in parking. Booking runs from the mobile app, desktop, Office 365, Google Calendar and the display by the door, and the maps even search for coworkers and meeting rooms, which is exactly how my people would use it. I found no public information on an Outlook add-in that books a room and desk together, guest bookings tied to the host's desk, CAD import, or stated accessibility and languages for the apps. 2 3 4 14 15 16

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Check-in, auto-release & booking rules

How this is scored

How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.

0 — No rules at all; any booking stands whether or not anyone arrives.

3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.

5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.

8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.

10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.

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The People Lead

A grace period with auto-release frees desks nobody checks in to, parking spots are released automatically and allocated by team, day or seniority, rooms are checked in from the display and freed when meetings end early, and reminders nudge people before they become no-shows. Time-off data from HR systems feeds the picture, and scheduling ahead reserves a spot even at capacity. I found no public information on NFC or Wi-Fi check-in for desks, approvals for restricted areas, or permanent desks released automatically during absence. 3 4 14 15 16

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Hybrid work coordination

How this is scored

How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.

0 — No view of colleagues or office days; booking only.

3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.

5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.

8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.

10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.

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The People Lead

The core loop I care about is evidenced: people set their office days in the app, teammates see each other's planned weeks and can book a desk nearby, and admins see who is coming in each day, with HRIS time-off sync feeding attendance views. But I found no public information on favourite colleagues, team or anchor days, per-user visibility settings, a planner living inside Microsoft Teams, or office-day nudges; return-to-office adherence is reported down to the individual, which reads as monitoring rather than nudging and would not survive my works council. 2 14 16 18 20

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Occupancy analytics & employee privacy

How this is scored

What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.

0 — No reports of any kind; only the current bookings are shown.

3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.

5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.

8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.

10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.

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The People Lead

Utilisation is reported per desk, room, floor, neighbourhood and location, combined with badge and Wi-Fi signals for measured occupancy, plus scheduled email reports, customisable dashboards and export of anonymised records. On the privacy side, retention is configurable per plan and even per question, responses can be discarded, and role-based administration limits who sees what. I found no public information on minimum group sizes, works council or DPIA material, explicit no-show rates, or analytics export to CSV or BI tools. 12 15 20 21

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Integrations, identity & administration

How this is scored

How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.

0 — No integrations, one admin login, users and desks entered only by hand.

3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.

5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.

8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.

10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.

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The People Lead

SAML 2.0 single sign-on with Okta, OneLogin or ADFS, HRIS sync from Workday, BambooHR, ADP and Paylocity, directory sync from Active Directory and Google Workspace, an open developer API with SDKs, webhooks free to install, access-control integration, and location-level role administration with audit logs are all documented. I found no public information on SCIM provisioning, OIDC, several companies in one account, or a published implementation plan. 5 6 12 17 22 23

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The People Lead

The contracting entity is Envoy, Inc., a Delaware corporation in San Francisco, and every listed subprocessor — AWS for hosting and database storage, Datadog and Segment for analytics, Twilio for notifications — sits in the USA; the captured pages show no EU hosting option. Credit where due: the subprocessor list with locations is public, a GDPR data protection addendum with Standard Contractual Clauses under Irish law is published, and ISO 27001 and SOC 2 Type 2 are stated. For a Hamburg company, records of who sat where on which day living entirely in US-hosted systems is a serious works council conversation regardless of the paperwork. 9 11 13

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.

5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.

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The People Lead

The public pricing page covers the Visitors product: a free Basic tier with 100 entries/month, Premium at $362 per location/month billed annually, and Enterprise at custom pricing, with VAT treatment and the SAML plan requirement stated and ID scanning at 500 scans/year included. For the desk, room and parking booking this category is judged on, I found no public prices at all, nor hardware, setup or minimum-term figures. 8 9 22

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European sovereignty — proven facts

1 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Outside the EU ⚠ unverified 0/4 pts 13 Report an error
Hosting options Not determined — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined ⚠ unverified — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Envoy Workplace

Is Envoy Workplace European?

No. whats-best.ai classifies Envoy Workplace as Rest of world.

Where does Envoy Workplace store data?

Envoy Workplace stores customer data outside the EU by default, per the vendor’s page captured 5 Nov 2026.

Does Envoy Workplace have a free plan?

Yes. Envoy Workplace has a free plan, per the vendor’s page captured 5 Nov 2026.

What are the best alternatives to Envoy Workplace?

As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Envoy Workplace alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about Envoy Workplace? Tell us Report an error on this page

Sources (23)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage envoy.com Checked 5 Nov 2026 Details →
  2. 2 Features page (desk booking) envoy.com Checked 5 Nov 2026 Details →
  3. 3 Features page (room scheduling) envoy.com Checked 5 Nov 2026 Details →
  4. 4 Features page (parking management) envoy.com Checked 5 Nov 2026 Details →
  5. 5 Integrations page envoy.com Checked 5 Nov 2026 Details →
  6. 6 API documentation envoy.com Checked 5 Nov 2026 Details →
  7. 7 Documentation envoy.help Checked 5 Nov 2026 Details →
  8. 8 Pricing page envoy.com Checked 5 Nov 2026 Details →
  9. 9 Terms of service (names the operating company) envoy.com Checked 5 Nov 2026 Details →
  10. 10 Privacy policy envoy.com Checked 5 Nov 2026 Details →
  11. 11 Data processing agreement (dpa) envoy.com Checked 5 Nov 2026 Details →
  12. 12 Security / trust page envoy.com Checked 5 Nov 2026 Details →
  13. 13 Trust centre trust.envoy.com Checked 5 Nov 2026 Details →
  14. 14 Desk, room & parking booking — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  15. 15 Desk, room & parking booking — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  16. 16 Check-in, auto-release & booking rules — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  17. 17 Check-in, auto-release & booking rules — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  18. 18 Hybrid work coordination — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  19. 19 Hybrid work coordination — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  20. 20 Occupancy analytics & employee privacy — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  21. 21 Occupancy analytics & employee privacy — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  22. 22 Integrations, identity & administration — found from sitemap envoy.com Checked 5 Nov 2026 Details →
  23. 23 Integrations, identity & administration — found from sitemap envoy.com Checked 5 Nov 2026 Details →