Desk Booking & Hybrid Workplace
Flexopus
EU-Made Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Flexopus GmbH · www.flexopus.com
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Flexopus at a glance
- Vendor
- Flexopus GmbH
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Default not stated; pages mention Germany source, captured 5 Nov 2026
- Free plan
- Not stated on the vendor’s pages as of 5 Nov 2026
- Panel verdict
- The AI panel rates Flexopus 2.5/5, the mean of 6 judges. Flexopus books desks, rooms and parking on interactive floor plans, with check-in, auto-release, occupancy analytics and per-resource billing. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Flexopus books desks, rooms and parking on interactive floor plans, with check-in, auto-release, occupancy analytics and per-resource billing. Booking and floor plans and integration and administration both scored 7, on the built-in floor-plan editor, check-in by app, QR code or Outlook, and 82 integrations across identity, calendar and HR systems. Hybrid coordination is the weak point at 4 from five of six judges: the pages show who is in today, and we found no public information on a weekly planner, favourite colleagues or booking next to a colleague. The genuine splits are check-in and rules at 6 and 7 — the 7 calls the no-show logic well documented, the 6s find no public information on approvals for restricted areas — and sovereignty at 7 and 8, where the 7s weight a subprocessor list covering the website and marketing chain, including US providers, against the pages' statements of German hosting on dedicated Hetzner servers and ISO 27001:2022. The works council member, whose rationale itself calls the privacy-by-default analytics exactly what a works council needs, recorded zero on every criterion.
Speaks for it
- Desks, rooms and parking are bookable on interactive floor plans across sites and time zones, with an integrated floor-plan editor
- Bookings auto-release when nobody checks in by app, QR code or Outlook, after a period set per resource type, freeing the place for colleagues
- 82 integrations are listed, from Entra ID SAML2 single sign-on and SCIM v2 provisioning to Exchange Online, Google Calendar and absence sync from Personio, Workday and SAP SuccessFactors
- Occupancy analytics evaluate object level only by default, with user-level evaluation off unless consented, and export to CSV, Power BI or Tableau
- Public prices cover Starter at €1.59 and Business at €2.99 per resource per month — per resource, not per user — the €100 annual platform fee with setup waived on annual payment, priced add-ons, and a 30-day trial without credit card
Held against it
- Hybrid coordination is the weakest scored area at 4: we found no public information on a weekly planner, favourite colleagues, booking next to a colleague or office-day policies with nudges
- Webhooks are described as still in development and not released
- The Enterprise tier from 50 resources is on request only, and we found no public information on QR module, display or sensor hardware prices, or on the minimum contract term
- The published subprocessor list covers the website, marketing and payment chain — including US providers such as Cloudflare, Webflow and ClickGuard — with no public information naming the product's own email and push providers
- The independently collected sovereignty record lists legal entity jurisdiction, data residency, hosting options and the data processing agreement as unconfirmed — "not confirmed on the vendor's own pages as captured"
Best for
- You manage desks, rooms and parking across several sites and want floor-plan booking with automatic release of no-shows
- Your identity stack runs on Entra ID or another SAML2 provider with SCIM v2 provisioning — integration and administration scored 7
- You need occupancy analytics that stay at object level by default, with user-level views only on consent, for a privacy-sensitive workplace
- You want a published per-resource price and can start on the 30-day trial without a credit card
Avoid if
- Your hybrid programme depends on team office days and booking next to colleagues — hybrid coordination scored 4 here
- You need webhooks in production now — they are described as still in development and not released
- You must budget a full estate including displays, sensors and the Enterprise tier before signing — Enterprise is on request and we found no public prices for the hardware
- You require documented subprocessors for the product's own operational services before contracting — the published list covers the website, marketing and payment chain
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 3.5 of 5 |
| Check-in, auto-release & booking rules | 3 of 5 |
| Hybrid work coordination | 2 of 5 |
| Occupancy analytics & employee privacy | 3 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 3.5 of 5 |
| Pricing transparency | 3 of 5 |
Desk, room & parking booking
panel disagrees
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, rooms and parking are all bookable on interactive floor plans across several sites and floors, with fixed, flexible and mobile assignment, apps and web, booking from Microsoft Teams and Webex, and room bookings synchronised both ways with Exchange Online and Google Calendar. An integrated floor-plan editor plus a plan-creation service, digital door signs and e-paper displays, lockers via XLOCK, visitor management and catering with the room cover nearly everything my three-city estate needs. We found no public information on team neighbourhoods or zones, desk attributes such as monitors or standing desks, or wayfinding to the booked desk. 1 4 7 15 16
The People Lead
Desks, rooms and parking all sit on interactive floor plans with an integrated floor-plan editor, fixed and flexible desks, and booking from the web, iOS and Android apps, Microsoft Teams and Webex; rooms sync with Exchange Online, on-premises Exchange and Google Calendar, with a bidirectional Outlook connection, an Outlook add-in for rooms, catering and visitors, and lockers (XLOCK) on top — in more than ten languages. I found no public evidence of team neighbourhoods, recurring bookings, booking on behalf of a colleague or wayfinding, which is what would take this to the top level. 1 2 4 7 10 15 16
The Microsoft 365 Administrator
Desks, rooms and parking sit on interactive floor plans with an in-app floor plan editor and multi-site management across locations and time zones, bookable from web and mobile apps, Microsoft Teams, an Outlook add-in and Cisco Webex, with room bookings synced both ways between Exchange Online or on-premise Exchange and the platform. Room and E-paper displays, named display hardware, XLOCK lockers and doors, catering booked with rooms, ten-plus languages including German, and a stated accessibility approach are documented. We found no public information on neighbourhoods and zones, desk attributes such as monitors or standing desks, or an Outlook add-in that books a room and desk together, which keeps this below the top band. 15 16 7 1 2 10 4
The Works Council Member
Desks, rooms and parking sit on interactive floor plans with an integrated editor, the estate spans sites, floors and time zones, and the resource list extends to lockers and doors via XLOCK, visitor management and catering; room bookings sync both ways with Outlook and Exchange and Google calendars, and booking runs from Teams, Webex, web and mobile apps in more than ten languages. We found no public information on recurring bookings, team neighbourhoods or booking on behalf of colleagues, which keeps this below the top band. 1 3 4 7 10 16
The Office Manager
Desks, rooms and parking spaces are all bookable on interactive floor plans, with a floor planner an administrator can build plans in directly and flexible, fixed and mobile desks; the pages add door displays, visitor management, catering ordered with the room, and parking with licence plates plus temporary release during absence. Booking runs from the web, iOS and Android apps, Microsoft Teams and Webex, rooms sync to Microsoft Exchange, Google Calendar and a bidirectional Outlook connection, and the interface comes in German and ten-plus other languages; for Slack the captured pages describe notifications via Zapier. We found no public information on desk attributes such as monitors or standing desks, neighbourhoods and team zones, recurring bookings, or booking on behalf of colleagues. 2 3 4 7 10 15 16
The Skeptic
Desks, rooms and parking are bookable on interactive floor plans across multiple sites, floors and even time zones, with fixed, flexible and mobile assignments, an integrated floor plan editor, room and desk displays, XLOCK lockers, visitor management and catering ordered with meetings, in ten-plus languages and with a stated accessibility claim; room sync with Exchange Online, on-premise Exchange and Google is documented, bidirectional for Outlook, and booking runs from apps, browser, Microsoft Teams, Webex and an Outlook add-in. We found no public information on desk attributes such as monitors or standing desks, recurring and multi-day bookings, booking on behalf of colleagues, or neighbourhoods and zones per team, which keeps this below the top level. 1 2 4 7 10 15 16
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Check-in runs through the app, QR stickers or Outlook, bookings expire after an individually definable period — configurable per resource type — and the freed space becomes bookable again, with reminders by email and push and automatic check-out at the end of the booking time, so the no-show logic itself is well documented. Granular rights and rules per team, location or resource, fixed parking with temporary releases during absence and temporary blocking are described. Automatic cancellation of bookings on HR-recorded absence is stated only as a future capability, and we found no public information on approvals for restricted areas, fair parking allocation by lottery or rotation, or capacity limits per floor. 3 4 5 17 18 20
The People Lead
Check-in and check-out run by app, QR code or Outlook with automatic release after an individually definable grace period per resource type, push and email reminders, granular rules per team, location and resource, and fixed parking spaces with temporary release during absence. Approvals for restricted areas, capacity limits per floor, fair parking allocation and automatic release of bookings on HR-recorded absence are not documented — the last is explicitly described as a future capability. 3 4 5 6 15 17 18 20
The Microsoft 365 Administrator
Check-in works via the app, QR code or Outlook with configurable deadlines per resource type, automatic release of unconfirmed bookings after an individually definable period, automatic check-out at booking end, and email and push reminders before check-in. Granular rules per team, location or individual resource with group-based access controls, fixed desks and parking spaces with temporary release during absence, temporary blocking of parking spaces, and expired check-ins as a reported statistic are all documented. We found no public information on fair parking allocation by lottery or rotation, capacity limits per floor, approval workflows or sensor-driven check-in, and automatic cancellation of bookings on absence is announced for the future. 17 5 15 3 4 20 6
The Works Council Member
Check-in runs by app, QR code or Outlook, unused bookings expire after an individually definable period with automatic check-out at the end of the booking time, and the deadlines can differ per resource type; granular rights and rules per team, location or resource plus group-synced access control to buildings and floors are documented, as are email and push reminders and free rebooking of released spaces. We found no public information on check-in by NFC, Wi-Fi or occupancy sensor, on approvals for restricted areas, or on fair allocation of scarce parking by lottery or rotation. 4 5 8 15 17 18
The Office Manager
Check-in works by app, QR code or Outlook, bookings expire after a period we set ourselves per resource type, and the freed place goes straight back to colleagues — exactly the no-show discipline my forty desks need. Rights and rules can be defined per team, location or individual resource, group synchronisation controls access to buildings and floors, and reminders arrive by email with a check-in link or by push notification. We found no public information on approvals for restricted areas, capacity limits per floor, or a lottery or rotation for scarce parking, and automatic cancellation of bookings during absence is described as a future capability even though HR absence data already syncs. 3 5 15 17 18 20
The Skeptic
Auto-release is genuinely documented, not a brochure word: bookings expire after an individually configurable period — set differently per resource type — when nobody checks in, the freed place becomes bookable again, check-in works from the app, Outlook or a QR sticker, reminders come by email and push, and expired check-ins appear as a statistic, so the no-show question has an answer. We found no public information on check-in by NFC, Wi-Fi, occupancy sensor or room display, approvals for restricted areas, capacity limits per floor, or fair parking allocation; fixed parking spaces support temporary release during absence, and automatic cancellation of bookings on synced absence is described only as a future capability. 4 5 6 15 17 18 20
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
Home-office status that colleagues can see, absences synced automatically from HR systems such as Personio and HR WORKS onto the start screen and attendance overview, and an attendance display showing today's occupancy with profile information give a day-level picture of presence, with a setting for employees to hide their own bookings. We found no public information on a weekly planner with favourite colleagues, booking a desk next to a colleague, team or anchor days, office events, or office-day policies with nudges. 2 10 16 19 20
The People Lead
There is a presence view of who is in today, employees can flag home-office days so colleagues see who works remotely, approved absences from HR systems appear on the start screen and in an attendance overview, an entrance-area display shows the day's bookings, booking happens inside Microsoft Teams, and users can hide their own bookings. What my people actually ask for — favourite colleagues, booking the desk next to a teammate, team or anchor days and gentle office-policy nudges — I found no public information on. 1 2 10 16 19 20
The Microsoft 365 Administrator
Employees see who is in the office through a presence view and an attendance display for the entrance area, can flag home office or mobile days so colleagues know who is remote, and approved absences flow in automatically from systems like Absence.io, Personio and HR WORKS, with the planner usable in Microsoft Teams and a privacy setting that lets users hide their own bookings. We found no public information on favourite colleagues, booking a desk next to a colleague, team or anchor days, office policies with nudges, or recommendations of the best office day for a team. 2 16 19 20 10 7
The Works Council Member
Colleagues can record home-office status so others see who is remote, absences synced from HR systems appear on the start screen and in an attendance overview and the absence type can be reduced to a plain "absent" on request, and — decisive for any works agreement — privacy settings let users hide their own bookings. We found no public information on favourite colleagues, booking a desk next to someone, team or anchor days, office policies with nudges, or notifications when colleagues plan to come in, so the joint-planning story stays thin. 2 10 16 19 20
The Office Manager
A presence view answers who is in the office today, colleagues can flag home office so others see who is remote, and approved absences from systems like Personio, Workday and Absence.io appear on the start screen and in the attendance overview. The booking tool itself sits inside Microsoft Teams, and a privacy setting lets employees hide their own bookings. We found no public information on favourite colleagues, booking next to a teammate, team or anchor days, office events, or office-day policies with nudges. 2 7 10 19 20
The Skeptic
The captured pages show who is in the office — a presence and attendance display of the day's bookings with profile information, home-office status colleagues can see, and approved absences synced automatically from HR systems appearing on the start screen — plus a per-user privacy setting that hides one's bookings. We found no public information on a weekly planner of office, home and absence days, favourite colleagues and teams, booking next to a colleague, team or anchor days, office policies with nudges, or notifications when colleagues plan to come in, so this stays at the view-of-today level rather than real coordination. 2 10 16 19 20
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Utilisation is analysed by building, floor and object over months, days or hours, with peak-day identification, a time heatmap and an expired-check-ins figure — figures built on check-ins rather than bookings alone — plus CSV export and real-time export to Power BI or Tableau. Analytics run exclusively at object level by default, user-level evaluation is off unless consented, and deletion periods are referenced. We found no public information on occupancy sensors combined with bookings, scenario planning for a consolidation decision, minimum group sizes, or material for a works council agreement. 6 10 15 21
The People Lead
Smart Analytics gives utilisation by building, floor and object with peak-time and expired-check-in metrics, anonymised by default with user-level evaluation switched off unless consented, plus CSV export and real-time export to Power BI or Tableau. Sensor support is listed as a feature, but I found no documented reconciliation of measured against booked occupancy, no minimum group sizes for anonymised reports and no published works-council or DPIA material. 1 6 10 14 21
The Microsoft 365 Administrator
The Smart Analytics dashboard reports utilisation by building and floor over months, days or hours, peak attendance days, expired check-ins and meeting room capacities, with a minute-level room heatmap, CSV export to Excel or Google Sheets, and real-time REST API export into Power BI or Tableau. Privacy handling is unusually explicit: analytics default to object level with no personal data in the dashboard, user-level evaluation only with consent, anonymisation and deletion deadlines, and role-based access with centrally logged activity. We found no public information on sensor or badge data merged with bookings, scenario planning for consolidation, minimum group sizes in anonymised reports, or works council material such as a sample agreement or DPIA. 21 6 3 15 14 10
The Works Council Member
The standard configuration evaluates only at object level, user-level statistics are disabled by default and only activated with appropriate consent, and floor-level utilisation is evaluated anonymously — precisely the privacy-by-default design a works council needs before signing anything; utilisation for buildings, floors and rooms, expired check-ins, peak times, heatmaps, CSV export and real-time export to Power BI or Tableau are documented, backed by role-based access, multi-factor authentication and central logging. We found no public information on minimum group sizes for reports, on how long booking records are actually kept (deletion periods are mentioned but not quantified), or on published works-council or DPIA material. 6 10 14 15 21
The Office Manager
The analytics dashboard evaluates utilisation by month, day and hour at building, floor, room and object level with heatmaps, counts expired check-ins as a no-show figure and lists meeting room capacities, with CSV export and real-time export to Power BI or Tableau documented. In the standard configuration only anonymised object-level figures are evaluated and user-level views stay switched off unless consent is given — a stance our works council would appreciate. We found no public information on occupancy sensors feeding the analytics, scenario or consolidation planning, minimum group sizes, or works council material. 3 6 10 21
The Skeptic
Utilisation is reported per building, floor and object over months, days or hours, with a minute-level room heatmap, peak-day detection, expired check-ins as a no-show figure and meeting-room capacities; all data exports to CSV and analytics stream in real time to Power BI or Tableau via the REST API. The privacy defaults are unusually concrete — the dashboard evaluates object level only by default, user-level analysis is off unless switched on with consent, bookings and statistics can be anonymised, and role-based access with central logging exists — but we found no public information on sensor accuracy or data quality, minimum group sizes, scenario or consolidation planning, or material a works council could work from. 6 10 14 15 21
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Eighty-two integrations are listed, including Exchange Online and on-premise, Google Calendar, a Teams app, Entra ID SAML2 single sign-on with SCIM user and group provisioning, absence sync from Personio, Workday and SAP SuccessFactors, named room display models (ELO, ProDVX, IIyama, QBic) and smart locks from Salto, Gantner and Nuki. A REST API is documented per tenant with token authentication and a stated rate limit, and role-based access with central activity logging is described. Webhooks are documented as still in development, and we found no public information on delegated administration per site or export of audit logs to a SIEM. 7 8 9 14 20 23
The People Lead
The Microsoft stack is deep — Entra ID SAML2 single sign-on, SCIM provisioning with groups, Exchange Online and on-premises room sync, a Teams app and Outlook add-in — alongside absence sync from Personio, Workday, SAP SuccessFactors and others, named room display and smart-lock hardware, a documented per-tenant REST API with token authentication, separate databases per client, granular rights and roles, and central activity logging. Webhooks are documented as still in development, and I found no published implementation plan or per-plan support SLA. 7 8 9 10 14 15 16 23 24
The Microsoft 365 Administrator
For a Microsoft estate this reads well: Microsoft Entra ID SAML2 single sign-on, SCIM provisioning of users and groups via the SCIM API or the SAML memberOf attribute, bidirectional room booking sync with Exchange Online and Exchange on-premise, a Teams app, an Outlook add-in, central app deployment through Microsoft Intune, and a documented per-tenant REST API with dashboard-generated tokens and rate limits. Named room display hardware (ELO, IIyama, QBic, ProDVX), smart locks (Salto KS, Gantner, Nuki, XLOCK), HR sync from Personio, Workday and SAP SuccessFactors among others, granular rights and roles, multi-site management, separate databases per customer and centrally logged activity round out the picture. Webhooks are stated as still under development and not released, and we found no public information on OIDC, audit log export to a SIEM, delegated administration per site, or a published implementation plan, which holds this below the top band. 2 23 8 7 9 15 14 20 24
The Works Council Member
SCIM v2 provisioning with groups, SAML2 single sign-on across a long list of named identity providers, absence sync from Personio, Workday and SAP SuccessFactors among others, named room display and smart lock hardware, a per-tenant REST API with its own documentation and token authentication, separate databases per customer, and central activity logging cover most of what an IT committee asks for. Webhooks are described as still in development and not released, and we found no public information on exporting audit logs to a SIEM or on a published implementation plan. 7 8 9 14 20 23 24
The Office Manager
Over eighty integrations are listed, among them Microsoft Exchange Online and on-premise, Google Calendar, an Outlook add-in, a Teams app and Webex, SAML2 single sign-on with providers from Entra ID and Okta to Keycloak, SCIM v2 provisioning with groups, HR absence sync from Personio, Workday and SAP SuccessFactors, smart locks from Nuki, Salto and Gantner, and named room displays from ELO, ProDVX, IIyama and QBic. A REST API is documented per tenant with tokens and rate limits, and the pages state granular rights and roles, central activity logging, multi-site management and a separate database per customer. Webhooks are described as still in development, and we found no public information on bulk import of users and resources, delegated administrators per site, or a published implementation plan. 7 8 9 14 20 23
The Skeptic
The fit is broad and named: room sync with Exchange Online and on-premise, bidirectional Outlook and Google, Teams and Webex apps, SAML2 single sign-on with a long list of tested identity providers including Entra ID, Okta, Keycloak and Shibboleth, SCIM v2 provisioning with groups, absence sync from Personio, Workday, SAP SuccessFactors and more, Salto, Gantner and Nuki locks, and ELO, ProDVX, IIyama and QBic room displays — alongside a documented per-tenant REST API with tokens and rate limits, a separate database per customer, multi-site administration, granular rights and roles and central activity logging. Webhooks are described as still in development and not released, and we found no public information on named sensor models, OIDC, audit-log export to a SIEM, or bulk import of users and resources. 7 8 9 14 15 20 23
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The contracting entity is Flexopus GmbH in Stuttgart (HRB 781714), the platform runs on dedicated Hetzner servers in Germany without hyperscalers, and the captured pages state no storage or regular processing of personal data outside the EU, key management and daily encrypted backups in Germany, a published data processing agreement and ISO 27001:2022 certification from TÜV Rheinland, with a separate database per customer. The subprocessors named with full locations in the privacy policy concern the website, marketing and payment chain; beyond the host itself, product subprocessors such as the e-mail provider are not individually named, which keeps this just short of the top of the scale. 1 9 11 14 22
The People Lead
Flexopus GmbH of Stuttgart hosts on dedicated Hetzner servers in Germany without hyperscalers, states that no personal data is stored or regularly processed outside the EU, keeps key management and daily encrypted backups in Germany, offers a data processing agreement, holds ISO 27001:2022 certification from TÜV Rheinland and names an external data protection officer. The subprocessors listed with their locations are largely the website and marketing chain; product-side services such as push notifications or maps are not individually named, which keeps this short of end-to-end sovereign evidence. 3 11 13 14 16 22
The Microsoft 365 Administrator
The contracting entity is Flexopus GmbH of Stuttgart, the platform runs on dedicated Hetzner Online servers in Germany without hyperscalers, backups and key management stay in Germany, the pages state no storage or regular processing of personal data outside the EU, an AVV data processing agreement is published, and ISO 27001:2022 certification by TÜV Rheinland is stated along with an external data protection officer. The privacy policy lists subprocessors with full addresses, but these cover the website, marketing and applicant chain, where providers such as Cloudflare, Webflow and ClickGuard sit in the USA; we found no public information on the operational product chain — the email and push delivery, support and payment services behind the booking platform itself. Ownership structure and an on-premise edition are not documented, so this stops short of end-to-end evidence. 11 14 1 10 22 3
The Works Council Member
Flexopus GmbH of Stuttgart hosts on dedicated Hetzner servers in Germany, states there is no storage or regular processing of personal data outside the EU, keeps key management and daily encrypted thirty-day backups in Germany with a separate database per customer on its own domain, publishes a GDPR data processing agreement, and carries ISO 27001:2022 certification from TÜV Rheinland plus a named external data protection officer. The published subprocessor list covers the website and marketing chain in detail; we found no public information naming the product's own email and push notification providers, which is the gap to fully evidenced end-to-end sovereignty. 1 9 11 13 14 22
The Office Manager
The contracting entity is Flexopus GmbH in Stuttgart with a German commercial register number, the platform runs on dedicated Hetzner servers in Germany with daily encrypted backups, key management in Germany and no hyperscalers, and the security page states that no personal data is stored or regularly processed outside the EU. An ISO 27001:2022 certification from TÜV Rheinland and a data processing agreement are published, and the privacy policy names its subprocessors with full addresses, running from Ireland and the Netherlands to US providers used on the website and marketing side. We found no public information on an on-premise edition or on the scope of the ISO certification. 1 10 11 14 16 22
The Skeptic
The vendor's own captured pages state hosting in Germany on dedicated Hetzner servers, no storage or regular processing of personal data outside the EU, daily encrypted backups kept in Germany, key management in Germany, a separate database per customer, a data processing agreement listed among its legal documents, a named external data protection officer and ISO 27001:2022 certification from TÜV Rheinland — under a German contracting entity registered in Stuttgart. The independently collected sovereignty attributes nonetheless mark the core dimensions as unconfirmed, the captured subprocessor list with full locations covers the website and applicant chain — including US providers such as Cloudflare, Webflow and ClickGuard — rather than the product's own email and push providers, and we found no public information on SOC 2 or the certification's scope. 9 11 13 14 22
Pricing transparency
panel disagrees
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How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
Starter at € 1.59 and Business at € 2.99 per resource per month are public, charged per resource and not per user, with a platform fee of € 100 per year and the setup fee waived on annual payment, plus priced add-ons: HRIS integration at € 50 per month, custom domain and custom SMTP at € 50 per month each, and floor-plan creation at € 250 per 50 resources one-time. Enterprise is on request from 50 resources with volume discounts, the QR module is an optional extra without a published price, VAT is only noted as possibly added, and we found no public information on the minimum term or prices for displays and sensors, so the full annual cost for my estate is not computable from public pages alone. 10 18 24
The People Lead
Starter at € 1.99-free tiers aside, the public Starter is € 1.59 and Business is € 2.99 per resource per month, billing is per resource rather than per user, the platform fee is 100 €/Jahr with the setup fee waived on annual payment, and add-ons such as HRIS integration, custom domain, custom SMTP and floor-plan creation carry stated prices. The Enterprise tier is 'Auf Anfrage', the QR module is an unpriced optional extra, and hardware, sensors, the minimum term and cancellation terms are not publicly priced, with VAT only noted as possibly added. 10 18 22
The Microsoft 365 Administrator
The Starter plan at € 1.59 /Ressource/Monat and the Business plan at € 2.99 /Ressource/Monat are public with a clear unit — per resource, not per user — together with a 100 €/Jahr platform fee, setup fee waived on annual billing, VAT treatment stated, a 30-day free trial without credit card, and priced add-ons such as custom domain, custom SMTP and HRIS integration at € 50 /Monat each and floor-plan creation at € 250 /50 Ressourcen einmalig. The Enterprise plan from 50 resources is on request only, and commonly needed pieces such as the QR code module, the digital signage module and the SCIM API add-on carry no public price; the minimum term is not stated. An annual cost is therefore computable for the self-service tiers but not for a larger multi-site estate. 10 18 8 3
The Works Council Member
The scaling rule is unusually clear — charged per resource, not per user, at €1.59 per resource per month for Starter and €2.99 for Business — with a platform fee of €100 per year waived of the setup fee for annual payment, priced add-ons at €50 per month each for custom domain, custom SMTP and HRIS integration, floor plan creation at €250 one-time per 50 resources, and a 30-day trial without credit card, with prices plus license fee by number of resources and possibly VAT. The Enterprise tier from 50 resources is on request only, display and sensor hardware is unpriced, and we found no public information on minimum term. 10 18 20
The Office Manager
The pricing page publishes "€ 1.59 /Ressource/Monat" for Starter and "€ 2.99 /Ressource/Monat" for Business, billed per resource rather than per user, so a monthly figure for my desks, rooms and parking spaces can be read straight off the website; a 30-day trial without credit card, a platform fee of €100 a year with the setup fee waived on annual payment, and priced add-ons such as the HRIS link at €50 per month and floor plans at €250 one-time per 50 resources are all public. The Enterprise plan from 50 resources is "Auf Anfrage", everything is quoted excluding licence fee and possibly VAT, and we found no public information on display or sensor hardware prices, the QR and digital signage module prices, or the minimum contract term. 10 18
The Skeptic
Two self-service tiers are priced publicly — "€ 1.59 /Ressource/Monat" for Starter and "€ 2.99 /Ressource/Monat" for Business — with the per-resource, not per-user, billing model spelled out, a platform fee of "100 €/Jahr", the setup fee waived on annual billing, add-ons priced at "€ 50 /Monat" for custom domain, custom SMTP and HRIS integration, floor-plan creation at "€ 250 /50 Ressourcen einmalig", basic floor plans free, QR stickers included with Business and Enterprise, and a 30-day trial without credit card. The Enterprise tier is "Auf Anfrage", the QR add-on is an unpriced optional extra, we found no public information on prices for displays or sensor hardware or on a minimum term, VAT appears only as "ggf. MwSt.", and the note that everything is plus license fee by number of resources leaves the total licence cost ambiguous. 10 18 20 22
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined ⚠ unverified | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined ⚠ unverified | — | uncited Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Flexopus
Is Flexopus European?
Yes. whats-best.ai classifies Flexopus as EU-Made.
Where does Flexopus store data?
The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 5 Nov 2026.
Does Flexopus have a free plan?
Not stated on the vendor’s pages as of 5 Nov 2026.
What are the best alternatives to Flexopus?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Flexopus alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Hosting location, Hosting options, Legal entity. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 31 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 13 integrations facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 13 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 6 subprocessors facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 compliance facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 2 support facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 4 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (24)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage www.flexopus.com Checked 5 Nov 2026 Details →
- 2 Features page (desk sharing) www.flexopus.com Checked 5 Nov 2026 Details →
- 3 Features page (room booking) www.flexopus.com Checked 5 Nov 2026 Details →
- 4 Features page (parking booking) www.flexopus.com Checked 5 Nov 2026 Details →
- 5 Features page (check-in and check-out) www.flexopus.com Checked 5 Nov 2026 Details →
- 6 Features page (analytics) www.flexopus.com Checked 5 Nov 2026 Details →
- 7 Integrations page www.flexopus.com Checked 5 Nov 2026 Details →
- 8 Integrations page (single sign-on and user provisioning) www.flexopus.com Checked 5 Nov 2026 Details →
- 9 API documentation help.flexopus.com Checked 5 Nov 2026 Details →
- 10 Pricing page www.flexopus.com Checked 5 Nov 2026 Details →
- 11 Legal notice www.flexopus.com Checked 5 Nov 2026 Details →
- 12 Terms of service www.flexopus.com Checked 5 Nov 2026 Details →
- 13 Privacy policy www.flexopus.com Checked 5 Nov 2026 Details →
- 14 Security / trust page www.flexopus.com Checked 5 Nov 2026 Details →
- 15 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 16 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 17 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 18 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 19 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 20 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 21 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 22 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 23 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
- 24 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →