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Desk Booking & Hybrid Workplace

Flexopus

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Flexopus GmbH · www.flexopus.com

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Flexopus: AI-assisted analysis on whats-best.ai Flexopus: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Flexopus at a glance

Vendor
Flexopus GmbH
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Default not stated; pages mention Germany source, captured 5 Nov 2026
Free plan
Not stated on the vendor’s pages as of 5 Nov 2026
Panel verdict
The AI panel rates Flexopus 2.5/5, the mean of 6 judges. Flexopus books desks, rooms and parking on interactive floor plans, with check-in, auto-release, occupancy analytics and per-resource billing. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Flexopus alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Skeptic

Weighted verdict

Has seen "real-time occupancy" that counted bookings and never a person, an auto-release nobody switched on because check-in annoyed the board, and a per-user price that doubled once rooms, parking and SSO were added. Asks how a no-show is detected, what the occupancy figures are built from, which room displays and sensors work without the vendor's own hardware, where the booking history is stored — and how it would leave.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Skeptic

Panel median The Skeptic This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Skeptic
Desk, room & parking booking 3.5 of 5 3.5 of 5
Check-in, auto-release & booking rules 3 of 5 3 of 5
Hybrid work coordination 2 of 5 2 of 5
Occupancy analytics & employee privacy 3 of 5 3 of 5
Integrations, identity & administration 3.5 of 5 3.5 of 5
European sovereignty 3.5 of 5 3.5 of 5
Pricing transparency 3 of 5 3 of 5

Desk, room & parking booking

How this is scored

What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.

0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.

3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.

5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.

8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.

10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.

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The Skeptic

Desks, rooms and parking are bookable on interactive floor plans across multiple sites, floors and even time zones, with fixed, flexible and mobile assignments, an integrated floor plan editor, room and desk displays, XLOCK lockers, visitor management and catering ordered with meetings, in ten-plus languages and with a stated accessibility claim; room sync with Exchange Online, on-premise Exchange and Google is documented, bidirectional for Outlook, and booking runs from apps, browser, Microsoft Teams, Webex and an Outlook add-in. We found no public information on desk attributes such as monitors or standing desks, recurring and multi-day bookings, booking on behalf of colleagues, or neighbourhoods and zones per team, which keeps this below the top level. 1 2 4 7 10 15 16

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Check-in, auto-release & booking rules

How this is scored

How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.

0 — No rules at all; any booking stands whether or not anyone arrives.

3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.

5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.

8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.

10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.

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The Skeptic

Auto-release is genuinely documented, not a brochure word: bookings expire after an individually configurable period — set differently per resource type — when nobody checks in, the freed place becomes bookable again, check-in works from the app, Outlook or a QR sticker, reminders come by email and push, and expired check-ins appear as a statistic, so the no-show question has an answer. We found no public information on check-in by NFC, Wi-Fi, occupancy sensor or room display, approvals for restricted areas, capacity limits per floor, or fair parking allocation; fixed parking spaces support temporary release during absence, and automatic cancellation of bookings on synced absence is described only as a future capability. 4 5 6 15 17 18 20

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Hybrid work coordination

How this is scored

How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.

0 — No view of colleagues or office days; booking only.

3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.

5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.

8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.

10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.

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The Skeptic

The captured pages show who is in the office — a presence and attendance display of the day's bookings with profile information, home-office status colleagues can see, and approved absences synced automatically from HR systems appearing on the start screen — plus a per-user privacy setting that hides one's bookings. We found no public information on a weekly planner of office, home and absence days, favourite colleagues and teams, booking next to a colleague, team or anchor days, office policies with nudges, or notifications when colleagues plan to come in, so this stays at the view-of-today level rather than real coordination. 2 10 16 19 20

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Occupancy analytics & employee privacy

How this is scored

What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.

0 — No reports of any kind; only the current bookings are shown.

3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.

5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.

8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.

10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.

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The Skeptic

Utilisation is reported per building, floor and object over months, days or hours, with a minute-level room heatmap, peak-day detection, expired check-ins as a no-show figure and meeting-room capacities; all data exports to CSV and analytics stream in real time to Power BI or Tableau via the REST API. The privacy defaults are unusually concrete — the dashboard evaluates object level only by default, user-level analysis is off unless switched on with consent, bookings and statistics can be anonymised, and role-based access with central logging exists — but we found no public information on sensor accuracy or data quality, minimum group sizes, scenario or consolidation planning, or material a works council could work from. 6 10 14 15 21

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Integrations, identity & administration

How this is scored

How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.

0 — No integrations, one admin login, users and desks entered only by hand.

3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.

5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.

8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.

10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.

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The Skeptic

The fit is broad and named: room sync with Exchange Online and on-premise, bidirectional Outlook and Google, Teams and Webex apps, SAML2 single sign-on with a long list of tested identity providers including Entra ID, Okta, Keycloak and Shibboleth, SCIM v2 provisioning with groups, absence sync from Personio, Workday, SAP SuccessFactors and more, Salto, Gantner and Nuki locks, and ELO, ProDVX, IIyama and QBic room displays — alongside a documented per-tenant REST API with tokens and rate limits, a separate database per customer, multi-site administration, granular rights and roles and central activity logging. Webhooks are described as still in development and not released, and we found no public information on named sensor models, OIDC, audit-log export to a SIEM, or bulk import of users and resources. 7 8 9 14 15 20 23

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The Skeptic

The vendor's own captured pages state hosting in Germany on dedicated Hetzner servers, no storage or regular processing of personal data outside the EU, daily encrypted backups kept in Germany, key management in Germany, a separate database per customer, a data processing agreement listed among its legal documents, a named external data protection officer and ISO 27001:2022 certification from TÜV Rheinland — under a German contracting entity registered in Stuttgart. The independently collected sovereignty attributes nonetheless mark the core dimensions as unconfirmed, the captured subprocessor list with full locations covers the website and applicant chain — including US providers such as Cloudflare, Webflow and ClickGuard — rather than the product's own email and push providers, and we found no public information on SOC 2 or the certification's scope. 9 11 13 14 22

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.

5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.

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The Skeptic

Two self-service tiers are priced publicly — "€ 1.59 /Ressource/Monat" for Starter and "€ 2.99 /Ressource/Monat" for Business — with the per-resource, not per-user, billing model spelled out, a platform fee of "100 €/Jahr", the setup fee waived on annual billing, add-ons priced at "€ 50 /Monat" for custom domain, custom SMTP and HRIS integration, floor-plan creation at "€ 250 /50 Ressourcen einmalig", basic floor plans free, QR stickers included with Business and Enterprise, and a 30-day trial without credit card. The Enterprise tier is "Auf Anfrage", the QR add-on is an unpriced optional extra, we found no public information on prices for displays or sensor hardware or on a minimum term, VAT appears only as "ggf. MwSt.", and the note that everything is plus license fee by number of resources leaves the total licence cost ambiguous. 10 18 20 22

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined ⚠ unverified — uncited Report an error
Hosting options Not determined ⚠ unverified — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined ⚠ unverified — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Flexopus

Is Flexopus European?

Yes. whats-best.ai classifies Flexopus as EU-Made.

Where does Flexopus store data?

The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 5 Nov 2026.

Does Flexopus have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

What are the best alternatives to Flexopus?

As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Flexopus alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

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Sources (24)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.flexopus.com Checked 5 Nov 2026 Details →
  2. 2 Features page (desk sharing) www.flexopus.com Checked 5 Nov 2026 Details →
  3. 3 Features page (room booking) www.flexopus.com Checked 5 Nov 2026 Details →
  4. 4 Features page (parking booking) www.flexopus.com Checked 5 Nov 2026 Details →
  5. 5 Features page (check-in and check-out) www.flexopus.com Checked 5 Nov 2026 Details →
  6. 6 Features page (analytics) www.flexopus.com Checked 5 Nov 2026 Details →
  7. 7 Integrations page www.flexopus.com Checked 5 Nov 2026 Details →
  8. 8 Integrations page (single sign-on and user provisioning) www.flexopus.com Checked 5 Nov 2026 Details →
  9. 9 API documentation help.flexopus.com Checked 5 Nov 2026 Details →
  10. 10 Pricing page www.flexopus.com Checked 5 Nov 2026 Details →
  11. 11 Legal notice www.flexopus.com Checked 5 Nov 2026 Details →
  12. 12 Terms of service www.flexopus.com Checked 5 Nov 2026 Details →
  13. 13 Privacy policy www.flexopus.com Checked 5 Nov 2026 Details →
  14. 14 Security / trust page www.flexopus.com Checked 5 Nov 2026 Details →
  15. 15 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  16. 16 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  17. 17 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  18. 18 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  19. 19 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  20. 20 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  21. 21 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  22. 22 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  23. 23 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  24. 24 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →