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Desk Booking & Hybrid Workplace

Flexopus

EU-Made Report an error

Panel rating · 6 judges · How to read the stars

Category median

Sovereignty: not determined

0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.

by Flexopus GmbH · www.flexopus.com

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Flexopus: AI-assisted analysis on whats-best.ai Flexopus: AI-assisted analysis on whats-best.ai (dark)

Add ?theme=dark to the image address for dark backgrounds. The badge shows the category and the month of the latest evaluation, and EU-Made where that is the product’s provenance. It never shows a score.

Flexopus at a glance

Vendor
Flexopus GmbH
Headquarters
Not stated on the vendor’s pages as of 5 Nov 2026
Data hosting
Default not stated; pages mention Germany source, captured 5 Nov 2026
Free plan
Not stated on the vendor’s pages as of 5 Nov 2026
Panel verdict
The AI panel rates Flexopus 2.5/5, the mean of 6 judges. Flexopus books desks, rooms and parking on interactive floor plans, with check-in, auto-release, occupancy analytics and per-resource billing. how scores are made
As of
Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources

Flexopus alternatives, European ones first →

Read this page as one judge. Each weighs the same scores by what they care about.

The Works Council Member

Weighted verdict

Sits on the works council of a 2,000-person utility and chairs its IT committee. Under § 87(1) no. 6 BetrVG a desk booking system is a technical device that can monitor employees, so nothing goes live without a works agreement. Wants to know who sees who sat where, how long booking and check-in records are kept, whether reports stay anonymous below a minimum group size, whether presence can be hidden, and where the data is hosted and by whom.

Same scores as the panel view — this lens weights them the way this judge cares.

Scored by The Works Council Member

Panel median The Works Council Member This judge’s scores over the panel median. Each label opens its reasoning below.
Scores per criterion, in stars out of 5
Criterion Panel median The Works Council Member
Desk, room & parking booking 3.5 of 5 0 of 5
Check-in, auto-release & booking rules 3 of 5 0 of 5
Hybrid work coordination 2 of 5 0 of 5
Occupancy analytics & employee privacy 3 of 5 0 of 5
Integrations, identity & administration 3.5 of 5 0 of 5
European sovereignty 3.5 of 5 0 of 5
Pricing transparency 3 of 5 0 of 5

Desk, room & parking booking

How this is scored

What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.

0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.

3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.

5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.

8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.

10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.

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The Works Council Member

Desks, rooms and parking sit on interactive floor plans with an integrated editor, the estate spans sites, floors and time zones, and the resource list extends to lockers and doors via XLOCK, visitor management and catering; room bookings sync both ways with Outlook and Exchange and Google calendars, and booking runs from Teams, Webex, web and mobile apps in more than ten languages. We found no public information on recurring bookings, team neighbourhoods or booking on behalf of colleagues, which keeps this below the top band. 1 3 4 7 10 16

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Check-in, auto-release & booking rules

How this is scored

How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.

0 — No rules at all; any booking stands whether or not anyone arrives.

3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.

5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.

8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.

10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.

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The Works Council Member

Check-in runs by app, QR code or Outlook, unused bookings expire after an individually definable period with automatic check-out at the end of the booking time, and the deadlines can differ per resource type; granular rights and rules per team, location or resource plus group-synced access control to buildings and floors are documented, as are email and push reminders and free rebooking of released spaces. We found no public information on check-in by NFC, Wi-Fi or occupancy sensor, on approvals for restricted areas, or on fair allocation of scarce parking by lottery or rotation. 4 5 8 15 17 18

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Hybrid work coordination

How this is scored

How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.

0 — No view of colleagues or office days; booking only.

3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.

5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.

8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.

10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.

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The Works Council Member

Colleagues can record home-office status so others see who is remote, absences synced from HR systems appear on the start screen and in an attendance overview and the absence type can be reduced to a plain "absent" on request, and — decisive for any works agreement — privacy settings let users hide their own bookings. We found no public information on favourite colleagues, booking a desk next to someone, team or anchor days, office policies with nudges, or notifications when colleagues plan to come in, so the joint-planning story stays thin. 2 10 16 19 20

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Occupancy analytics & employee privacy

How this is scored

What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.

0 — No reports of any kind; only the current bookings are shown.

3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.

5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.

8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.

10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.

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The Works Council Member

The standard configuration evaluates only at object level, user-level statistics are disabled by default and only activated with appropriate consent, and floor-level utilisation is evaluated anonymously — precisely the privacy-by-default design a works council needs before signing anything; utilisation for buildings, floors and rooms, expired check-ins, peak times, heatmaps, CSV export and real-time export to Power BI or Tableau are documented, backed by role-based access, multi-factor authentication and central logging. We found no public information on minimum group sizes for reports, on how long booking records are actually kept (deletion periods are mentioned but not quantified), or on published works-council or DPIA material. 6 10 14 15 21

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Integrations, identity & administration

How this is scored

How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.

0 — No integrations, one admin login, users and desks entered only by hand.

3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.

5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.

8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.

10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.

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The Works Council Member

SCIM v2 provisioning with groups, SAML2 single sign-on across a long list of named identity providers, absence sync from Personio, Workday and SAP SuccessFactors among others, named room display and smart lock hardware, a per-tenant REST API with its own documentation and token authentication, separate databases per customer, and central activity logging cover most of what an IT committee asks for. Webhooks are described as still in development and not released, and we found no public information on exporting audit logs to a SIEM or on a published implementation plan. 7 8 9 14 20 23 24

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European sovereignty

How this is scored

Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.

0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.

3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.

5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.

8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.

10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.

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The Works Council Member

Flexopus GmbH of Stuttgart hosts on dedicated Hetzner servers in Germany, states there is no storage or regular processing of personal data outside the EU, keeps key management and daily encrypted thirty-day backups in Germany with a separate database per customer on its own domain, publishes a GDPR data processing agreement, and carries ISO 27001:2022 certification from TÜV Rheinland plus a named external data protection officer. The published subprocessor list covers the website and marketing chain in detail; we found no public information naming the product's own email and push notification providers, which is the gap to fully evidenced end-to-end sovereignty. 1 9 11 13 14 22

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Pricing transparency

How this is scored

Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.

0 — No public prices at all; every customer is a sales call.

3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.

5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".

8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.

10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.

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The Works Council Member

The scaling rule is unusually clear — charged per resource, not per user, at €1.59 per resource per month for Starter and €2.99 for Business — with a platform fee of €100 per year waived of the setup fee for annual payment, priced add-ons at €50 per month each for custom domain, custom SMTP and HRIS integration, floor plan creation at €250 one-time per 50 resources, and a 30-day trial without credit card, with prices plus license fee by number of resources and possibly VAT. The Enterprise tier from 50 resources is on request only, display and sensor hardware is unpriced, and we found no public information on minimum term. 10 18 20

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European sovereignty — proven facts

0 of 6 dimensions proven

Built only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.

Hosting location Not determined ⚠ unverified — uncited Report an error
Hosting options Not determined ⚠ unverified — uncited Report an error
Open source Not determined — uncited Report an error
Data processing agreement Not determined ⚠ unverified — uncited Report an error
Transfer impact assessment Not determined — uncited Report an error

Questions about Flexopus

Is Flexopus European?

Yes. whats-best.ai classifies Flexopus as EU-Made.

Where does Flexopus store data?

The default storage location for customer data is not stated on the vendor’s pages as of 5 Nov 2026. The vendor’s pages mention Germany as hosting location, per the vendor’s page captured 5 Nov 2026.

Does Flexopus have a free plan?

Not stated on the vendor’s pages as of 5 Nov 2026.

What are the best alternatives to Flexopus?

As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Flexopus alternatives.

Where this could be wrong

What we left out

A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.

Do you know more about Flexopus? Tell us Report an error on this page

Sources (24)

The pages every claim on this page was read from — each one checked, dated, and kept verifiable.

  1. 1 Vendor homepage www.flexopus.com Checked 5 Nov 2026 Details →
  2. 2 Features page (desk sharing) www.flexopus.com Checked 5 Nov 2026 Details →
  3. 3 Features page (room booking) www.flexopus.com Checked 5 Nov 2026 Details →
  4. 4 Features page (parking booking) www.flexopus.com Checked 5 Nov 2026 Details →
  5. 5 Features page (check-in and check-out) www.flexopus.com Checked 5 Nov 2026 Details →
  6. 6 Features page (analytics) www.flexopus.com Checked 5 Nov 2026 Details →
  7. 7 Integrations page www.flexopus.com Checked 5 Nov 2026 Details →
  8. 8 Integrations page (single sign-on and user provisioning) www.flexopus.com Checked 5 Nov 2026 Details →
  9. 9 API documentation help.flexopus.com Checked 5 Nov 2026 Details →
  10. 10 Pricing page www.flexopus.com Checked 5 Nov 2026 Details →
  11. 11 Legal notice www.flexopus.com Checked 5 Nov 2026 Details →
  12. 12 Terms of service www.flexopus.com Checked 5 Nov 2026 Details →
  13. 13 Privacy policy www.flexopus.com Checked 5 Nov 2026 Details →
  14. 14 Security / trust page www.flexopus.com Checked 5 Nov 2026 Details →
  15. 15 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  16. 16 Desk, room & parking booking — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  17. 17 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  18. 18 Check-in, auto-release & booking rules — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  19. 19 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  20. 20 Hybrid work coordination — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  21. 21 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  22. 22 Occupancy analytics & employee privacy — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  23. 23 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →
  24. 24 Integrations, identity & administration — found from sitemap www.flexopus.com Checked 5 Nov 2026 Details →