Desk Booking & Hybrid Workplace
Officely
UK / wider Europe Report an error0–5 in half steps. 5 means the rubric's top anchor is met on the evidence.
by Hotelflex Limited · getofficely.com
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Officely at a glance
- Vendor
- Hotelflex Limited
- Headquarters
- Not stated on the vendor’s pages as of 5 Nov 2026
- Data hosting
- Not stated on the vendor’s pages as of 5 Nov 2026
- Free plan
- Not stated on the vendor’s pages as of 5 Nov 2026
- Panel verdict
- The AI panel rates Officely 3/5, the mean of 6 judges. Officely — desk, room and parking booking from Hotelflex Limited of Cheltenham — is strongest where its rules are written down: check-in and rules scores 7 with no spread, pricing transparency reaches 9, and integration and administration holds at 6 to 7 on a documented API and Entra ID single sign-on. how scores are made
- As of
- Vendor pages captured 5 Nov 2026; evaluated by the panel 6 Nov 2026. all sources
Read this page as one judge. Each weighs the same scores by what they care about.
The panel's verdict
Officely — desk, room and parking booking from Hotelflex Limited of Cheltenham — is strongest where its rules are written down: check-in and rules scores 7 with no spread, pricing transparency reaches 9, and integration and administration holds at 6 to 7 on a documented API and Entra ID single sign-on. Its weakest scores are booking and floor plans and sovereignty, both 4 to 6. On floor plans, the captured pages give different figures: marketing pages promise interactive plans while help pages describe a customer-uploaded reference PNG. Sovereignty is where the judges split — those at 4 point to a UK contracting entity under English law and fourteen named subprocessors, including Google, OpenAI, Stripe and Datadog, without stated locations; those at 6 credit the published data processing agreement, Standard Contractual Clauses, an EU hosting option and an annual audit right. Occupancy analytics, at 5 to 6, draws lower marks for retention stated only as "as long as reasonably necessary" and a dashboard showing each employee's attendance individually; hybrid coordination spans 6 to 7, its higher mark earned by colleague-finding and recommended office days.
Speaks for it
- Check-in and rules scored 7 with no spread, on documented auto-cancellation, admin nudges and check-in from badge systems, Wi-Fi and occupancy sensors.
- Pricing is computable from public pages: $2 per bookable space per month billed annually, $2.50 billed monthly, a $1,000 a month minimum, no per-user fees and a worked example of 750 spaces at $1,500 a month billed annually.
- A documented API with versioning, idempotency keys, scoped tokens with audit entries, webhooks and an MCP server, plus named HR integrations including Workday, SAP SuccessFactors, Personio and HiBob.
- Entra ID single sign-on, syncing people, teams, managers and leave read-only, is included in every plan, and a leaver's upcoming bookings end automatically.
- Office-day policy targets adjust for approved leave, and the vendor states it does not automatically enforce a required number of office days.
Held against it
- Sovereignty scores 4 to 6: the contracting entity is Hotelflex Limited under English law, the published subprocessor list runs to fourteen names, including Google, OpenAI, Stripe and Datadog, with their locations not stated, and we found no public information on ISO 27001 or SOC 2 certifications.
- The captured pages give different figures for the floor plan, promising interactive plans on marketing pages while help pages describe a customer-uploaded, externally hosted PNG.
- The captured pages give different figures for plans too — the pricing page says no tiers while a help article mentions Premium and Basic plans in Slack — and VAT treatment is not stated.
- Retention is stated only as "as long as reasonably necessary", with no period given, and we found no public information on anonymised reports or minimum group sizes.
- The compliance dashboard shows how often each employee comes in individually, and we found no public information on visibility settings employees could control.
Best for
- You want desks, meeting rooms and parking bookable inside Microsoft Teams, Slack or the web, with Outlook and Google Calendar sync.
- You want a per-space bill you can compute before signing, with the people booking costing nothing and every integration included.
- Your HR runs on a named system such as Workday, SAP SuccessFactors, Personio or HiBob and you want teams, managers and leave synced.
- You want office-day attendance nudged rather than automatically enforced.
Avoid if
- You require an EU contracting entity or a short European processing chain — the contracting entity is Hotelflex Limited in Cheltenham under English law and fourteen subprocessors are named without locations.
- Your works council objects to per-employee attendance monitoring — the dashboard tracks each employee's attendance individually and we found no public information on employee-controlled visibility settings or anonymised reporting.
- You need an interactive floor plan inside the tool — help pages describe the plan as a PNG you upload and host yourself, and the captured pages give different figures on this.
- Your office has far fewer bookable spaces than the vendor's 750-space example — the $1,000 a month minimum on either billing option, not the per-space price, would govern the bill.
The scores
| Criterion | Panel median |
|---|---|
| Desk, room & parking booking | 2.5 of 5 |
| Check-in, auto-release & booking rules | 3.5 of 5 |
| Hybrid work coordination | 3 of 5 |
| Occupancy analytics & employee privacy | 3 of 5 |
| Integrations, identity & administration | 3.5 of 5 |
| European sovereignty | 2.5 of 5 |
| Pricing transparency | 4 of 5 |
Desk, room & parking booking
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How this is scored
What can be booked and how easily: desks, meeting rooms, parking spaces and other resources (lockers, equipment, EV chargers), interactive floor plans per site and floor, desk attributes (monitor, standing desk, accessibility), neighbourhoods and zones, hot and assigned desks, recurring and multi-day bookings, booking for colleagues and guests, room booking synced both ways with Microsoft 365 or Google calendars, room displays, booking from the web, mobile apps, Outlook, Microsoft Teams and Slack, and several languages.
0 — Books nothing for an organisation's own staff; a customer appointment tool or a facility system without self-service booking.
3 — Desks can be booked from a list or a simple plan in a web app; rooms, parking, mobile apps and calendar integration are basic or not described.
5 — Desks, rooms and parking on interactive floor plans for several sites and floors, desk attributes and assigned desks, recurring bookings, booking on behalf of colleagues, mobile apps, room bookings synced with Microsoft 365 or Google calendars, and booking from Microsoft Teams or Slack.
8 — Neighbourhoods and zones per team, an Outlook add-in that books a room and a desk together, room displays with check-in, guest and visitor bookings linked to the host's desk, resources such as lockers and EV chargers, floor plans imported from CAD or drawn in an editor, accessibility of the apps stated, and the product in German and other languages.
10 — Booking that runs a multi-country estate: every resource type above on one plan, wayfinding to the booked desk, booking from every channel with parity documented, catering and equipment with the room, and the accessibility of web and apps documented to WCAG 2.1 AA.
The Workplace Manager
Desks, rooms and parking are bookable from Microsoft Teams, Slack and the web, with assigned desks, team areas and neighbourhoods, guest invites, booking for someone else, and room bookings synced with Outlook and Google Calendar. The captured pages give different pictures of the floor plans: the marketing pages promise interactive floor plans, while the help centre states Officely decided against interactive floor maps and treats the plan as a PNG I upload and host myself as a reference. I found no public information on recurring or multi-day bookings, mobile apps, room displays, EV chargers or lockers, CAD import, or a German-language version. 1 2 3 4 11 12
The People Lead
Desks, rooms and parking live in one product bookable from Microsoft Teams, Slack and the web, with amenity filters, hot and assigned desks and team areas, guest invites, booking for someone else, and room bookings synced with Outlook and Google Calendar. The captured pages give different pictures of the floor plan: feature pages describe interactive plans holding desks, rooms and parking together, while help articles describe the floor plan as a PNG image the customer uploads and hosts themselves, one stating the vendor decided against an interactive map. We found no public information on mobile apps, recurring bookings, room displays or product languages. 1 2 3 4 11 12
The Microsoft 365 Administrator
Desks, meeting rooms and parking are all bookable from Microsoft Teams and the web, with hot and assigned desks, team areas, amenity filters, guest invites, booking on someone's behalf, any number of offices, and room bookings said to sync with Outlook and Google Calendar. But the captured pages give different accounts of the floor plan: a features page describes interactive floor plans, while help pages state the vendor decided against an interactive floor map early on and describe uploading a floor-plan image hosted on OneDrive or Dropbox as a reference for employees. We found no public information on recurring or multi-day bookings, a native mobile app, room displays, or languages beyond English. 1 2 3 11 12
The Works Council Member
Desks, meeting rooms and parking are all bookable from Microsoft Teams, Slack and the web, with Outlook and Google Calendar sync, booking on behalf of colleagues, guest invites, amenity filters, and hot, assigned and team desks across any number of offices. The captured pages give different accounts of the floor plan: one advertises interactive floor plans while help articles say the vendor decided against interactive maps and that a floor plan is a static image the customer uploads and hosts elsewhere, such as on OneDrive. We found no public information on recurring bookings, native mobile apps or available languages. 1 2 3 4 8 11 12
The Office Manager
Desks, meeting rooms and parking are all bookable from Microsoft Teams, Slack and the web, with Outlook and Google Calendar sync, hot and assigned desks, team areas, amenity filters, guest invites and booking for someone else — most of an afternoon's setup. The floor plan is the weak spot for me: the help centre states they decided against interactive floor maps and that I upload my own PNG, hosted externally like Google Drive, as a reference image, while other pages say "interactive floor plans" — the captured pages give different figures for how interactive the plan is. I found no public information on mobile apps, recurring bookings or room displays. 1 2 3 4 11 12
The Skeptic
Desks, rooms and parking are all bookable across any number of offices from Microsoft Teams, Slack and the web, with assigned desks and team areas, amenity filters, booking for someone else, guest invites, and room bookings synced to Outlook and Google Calendar. The captured pages give different figures for the floor plan, though: the marketing pages promise interactive plans while the help centre says the vendor decided against an interactive map and treats the plan as an externally hosted PNG uploaded for reference. We found no public information on recurring or multi-day bookings, mobile apps, room displays or available languages. 1 2 3 4 11 12
Check-in, auto-release & booking rules
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How this is scored
How the booking is kept honest and fair: check-in by app, QR code, NFC, room display, Wi-Fi or sensor, auto-release of desks and rooms nobody checked in to, booking rules per site, area or group (how far ahead, how many days a week, maximum duration), approvals for restricted areas, assigned and permanent desks with release when the owner is away, fair allocation of scarce parking (lottery, rotation, priority for disabled or EV drivers), capacity limits per floor, and notifications and reminders.
0 — No rules at all; any booking stands whether or not anyone arrives.
3 — A booking can be cancelled by the user; check-in, auto-release and booking rules are basic or not described.
5 — Check-in by app or QR code, automatic release of unconfirmed desk and room bookings after a set time, booking windows and limits per site or group, restricted areas for named groups, assigned desks that their owner can release, and reminders before the booking.
8 — Check-in by room display, NFC, Wi-Fi or occupancy sensor, rules per area and user group with approvals, fair parking allocation by lottery or rotation with priority spaces, capacity limits per floor, permanent desks released automatically during absence synced from the HR system, and the no-show logic documented.
10 — Rules that run themselves across an estate: every check-in method above, automatic desk assignment from team and attendance plans, policy changes rolled out per country with an audit trail, and no-show and release rates reported per site with the method stated.
The Workplace Manager
Check-ins with a configurable reminder hour, auto-cancel of unchecked bookings with a selectable cancellation hour, nudges and admin cancellation are documented in detail, including the constraints of the auto-cancel logic. Rules run per office, floor, team or desk with approvals, booking limits and cut-off times, assigned desks open up while their owner is on leave through HR sync, and badge, Wi-Fi and occupancy-sensor check-in and room release come through the integrations. I found no public information on QR or NFC check-in, room displays, per-floor capacity limits, or lottery or rotation for scarce parking beyond keeping accessible bays. 2 3 4 6 13 14
The People Lead
Check-ins run as morning prompts in Teams or Slack with a "check in" or "I'm actually remote" answer, desks nobody checks in to are freed, rooms can be released via an occupancy sensor, and badge systems or Wi-Fi can check people in through the API. Rules reach per office, floor, team or desk, with approvals (rooms over 10 seats in the example), booking limits and cut-off times, accessible parking bays, and assigned desks released while their owner is on leave, with leave synced from the directory or HR system. The auto-cancel conditions are documented down to their edge cases and admins can nudge rather than only cancel; we found no public information on room displays, NFC or lottery-based parking allocation. 2 3 4 5 13 14 20
The Microsoft 365 Administrator
Check-ins with configurable morning reminders, automatic cancellation of unchecked bookings with the constraints written down, and admins who can nudge or cancel unchecked bookings in bulk are all documented, and people can also be checked in from badge systems and Wi-Fi while an occupancy sensor can free a booked room that stays empty. Rules run per office, floor, team or desk with approvals, booking limits and cut-off times, and assigned desks are released while their owner is on leave through the HR connection. We found no public information on check-in by QR code, NFC or room display, per-floor capacity limits, or lottery or rotation for fair parking allocation. 13 14 5 3 2 4
The Works Council Member
Check-in reminders with automatic cancellation are documented down to the constraints and reminder hour, and check-in can also come from badge systems or Wi-Fi, with occupancy sensors releasing booked rooms that stay empty. Rules run per office, floor, team or desk with approvals, booking limits and cut-off times, and assigned desks are released automatically while their owner is on leave via the HR sync. We found no public information on check-in by room display or NFC, or on fair parking allocation by lottery or rotation. 1 2 3 4 5 13 14 19
The Office Manager
This is the honesty engine I want: desks nobody checks in to are freed for someone else, bookings auto-cancel if the check-in prompt goes unanswered with the same-day constraints documented, and admins can see who has and hasn't checked in, nudge, and cancel unchecked bookings individually or all at once. Rules run per office, floor, team or desk, rooms over ten seats can need approval, and the parking side keeps accessible bays for the people who need them, collects car registrations, and lets any bay require approval — a fair starting rule for my twelve spaces, though I found no public information on lottery or rotation allocation. Badge systems, Wi-Fi and occupancy sensors can check people in and release empty rooms, and assigned desks open up while their owner is on leave, synced from the HR system. 2 3 4 5 13 14 19
The Skeptic
The no-show mechanism is actually written down: check-in prompts in Teams or Slack auto-cancel unanswered bookings with the constraints documented (same day, after the reminder, unavailable with 23:00 reminders), and admins see who checked in, nudge, and cancel unchecked bookings individually or in bulk. A badge system or Wi-Fi can check people in through the API and occupancy sensors can release rooms nobody turned up to — real signals, not just a confirmation button — and assigned desks open up while their owner is on leave, synced from HR. We found no public information on check-in by QR code, NFC or room display, or on fair parking allocation by lottery or rotation; accessible bays can be reserved but rotation is not described. 2 3 4 6 13 14
Hybrid work coordination
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How this is scored
How people plan office days together: a weekly view of who will be in the office, home office and absence, favourite colleagues and teams, team days and anchor days, booking next to colleagues, office events, attendance planning and office policies (for example two office days a week) with nudges rather than enforcement, the planner inside Microsoft Teams, Outlook or Slack, sync with absence and HR systems, and visibility settings so employees decide who sees their plans.
0 — No view of colleagues or office days; booking only.
3 — A list of who has booked a desk on a day; team planning, policies and visibility settings are basic or not described.
5 — A weekly planner of office, home and absence days, favourite colleagues and teams, booking a desk next to a colleague, team days, the planner in Microsoft Teams or Slack, notifications when colleagues plan to come in, and a visibility setting per user.
8 — Anchor days and office policies per team with nudges, office events and invitations, sync with absence and HR systems, recommendations of the best office day for a team, delegation for assistants, and visibility and privacy options documented for employees and admins.
10 — Coordination that changes behaviour and is measured: team plans that book desks and rooms automatically, policy adherence shown only in aggregate, works council-ready configuration documented, and the effect on office attendance reported with the method stated.
The Workplace Manager
People see who's in, find a colleague and book the desk next to them, office days land as all-day events in Outlook and Google Calendar, leave syncs from HR so vacation and sickness show, and Officely recommends the best office days based on who else is coming in. Office-day policies are tracked against check-ins with targets adjusted for approved leave, and the help centre states Officely does not automatically enforce a required number of office days. I found no public information on favourite colleagues, office events, assistant delegation, or per-user visibility settings over who can see someone's plans. 2 5 15 16 17 19 20
The People Lead
This is close to my wish list: people see who's in before they head in, find a colleague, see which days their team is coming in and book the desk next to them inside Microsoft Teams, with daily who's-in messages and intelligent recommendations for the best office days based on who else is there. Attendance policies with monthly targets are tracked against check-ins and adjusted for approved leave, and the vendor states it does not automatically enforce a required number of office days — nudges, not a control system — though the compliance dashboard shows each employee individually rather than only in aggregate, which my works council would push back on. Absence and HR data sync through a long list of HR systems including Personio and SAP SuccessFactors; we found no public information on employee-controlled visibility settings, office events, anchor days or assistant delegation. 1 2 5 15 16 17 20
The Microsoft 365 Administrator
People can see who's in, find a colleague, view which days their team is coming in and book the desk next to them inside Teams, with daily who's-in messages and recommendations for the best days to come in based on who else is there. Leave and sickness sync from the HR system, attendance against policy targets is tracked with targets adjusted for approved annual leave, and the vendor states the product does not automatically enforce a required number of office days — nudges rather than enforcement, which my works council would appreciate. We found no public information on office events, anchor or team days, delegation for assistants, or per-user visibility settings over who can see plans. 2 1 20 17 16 19
The Works Council Member
There is a who's-in view with booking next to a colleague, daily who's-in messages, recommendations of the best office days, leave synced so absence shows in the planner, and policy targets that adjust for approved leave without automatic enforcement. My concern for any works agreement: the dashboard tracks each employee's attendance against minimum requirements, and we found no public information on visibility settings that would let employees decide who sees their plans, on favourites, or on office events. 1 2 5 15 16 17 19 20
The Office Manager
People can see who's in, find a colleague, see which days the team is coming in and book the desk next to them, with daily who's-in messages and intelligent recommendations for the best days to come in based on who else is there. Policies are tracked rather than enforced: the dashboard shows who meets a minimum like eight office days a month, targets adjust for approved leave, results use check-ins, and the help centre states it does not automatically enforce required office days, with nudging instead — exactly the tone I'd want. Leave syncs from HR systems so vacation and sickness show in the tool; I found no public information on per-user visibility settings for who can see your plans, office events or anchor days. 1 2 16 17 19 20
The Skeptic
People can see who's in before heading in, find a colleague, book the desk next to them, and get recommended office days based on who else is coming, with leave synced from HR so vacation and sickness show alongside office plans. Policy tracking is real but manual: targets like eight office days a month are measured on check-ins, adjusted for approved leave, and the vendor states it does not automatically enforce office days — though the dashboard shows how often each employee comes in, per person rather than in aggregate. We found no public information on visibility settings that let employees decide who sees their plans, on favourite colleagues, or on office events. 2 15 16 17 20
Occupancy analytics & employee privacy
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How this is scored
What the data is worth for a real estate decision and how it treats the people it measures: utilisation per desk, room, zone, floor and site, booked against checked-in or measured use, peak days and times, no-show rates, room size against meeting size, occupancy sensors, badge, Wi-Fi or people counting data, scenario planning for consolidation, scheduled reports and export to Excel or BI tools, and on the other side aggregation, anonymisation and minimum group sizes, configurable retention and deletion of booking records, role-based access to personal data, and documentation a works council or data protection officer can work with.
0 — No reports of any kind; only the current bookings are shown.
3 — Booking counts or a utilisation chart per site; check-in data, export, retention and anonymisation are basic or not described.
5 — Utilisation per desk, room, floor and site over time, booked against checked-in use, no-show rates, peak days, CSV or Excel export, a retention period for booking data stated or configurable, and reports that can be limited to aggregates.
8 — Occupancy sensors or badge and Wi-Fi data combined with bookings, room size against attendance, scenario or consolidation planning, a BI connector or analytics API, anonymised reports with minimum group sizes, role-based access to personal booking data, deletion periods per data type, and material for a works council agreement published.
10 — Evidence a portfolio decision can rest on: measured and booked occupancy reconciled with the method stated, data quality and sensor accuracy documented, raw data exportable in an open format, privacy by design documented down to field level, and a sample works council agreement or DPIA published.
The Workplace Manager
Insights show average daily use, the most popular day, office attendance and underfilled days, with bookings distinguished from check-ins — the booked-versus-attended split I need for a consolidation decision — plus Wi-Fi integration for real occupancy floor by floor, CSV export of booked days, check-in status and attendance by employee and team over custom date ranges, and a read-only reporting API. The privacy side is thinner: retention is described only as "as long as reasonably necessary". I found no public information on minimum group sizes, anonymised reporting, deletion periods per data type, sensor accuracy, or works council material. 1 6 10 15 16 17 18
The People Lead
Insights covers recent activity, booking history, office usage and attendance by employee and team, separates booked from checked-in attendance, reports average daily use, the most popular day and office attendance percentage, and exports CSV for any date range, with a read-only reporting API and Wi-Fi or badge data able to show real occupancy floor by floor. Deletion on termination and one customer audit a year are contracted, and team managers see only their own team's attendance without full admin rights. Retention is described only as "as long as reasonably necessary", and we found no public information on anonymised reports with minimum group sizes or material a works council or data protection officer could work from. 1 9 10 14 15 17 18
The Microsoft 365 Administrator
Insights covers office usage, employee attendance patterns and team-level attendance, bookings are separated from check-ins so planned and confirmed attendance can be compared, booking data exports to CSV with custom date ranges, a read-only reporting API exists, and Wi-Fi integration is described as showing real occupancy floor by floor. However, the retention policy is stated only as keeping data for as long as reasonably necessary, with no stated period, and we found no public information on anonymisation with minimum group sizes, works council or DPIA material, or scenario planning for consolidation. 15 17 18 6 1 10
The Works Council Member
Insights covers office usage, average daily use, the most popular day, booked against checked-in attendance, team-level attendance and CSV export including check-in status, with Wi-Fi and sensor data feeding real occupancy. But retention is stated only as keeping personal data as long as reasonably necessary, with no period given, we found no public information on anonymised reporting or minimum group sizes, and exports include attendance by employee with team managers able to view their team's attendance — a monitoring profile that would need tight limits in a works agreement. 1 4 9 10 15 16 17 18
The Office Manager
Insights shows recent activity, booking history, office usage and attendance patterns by employee and team, explicitly separating bookings (planned attendance) from check-ins (confirmed attendance), and the parking pages promise desk and parking use side by side for every site. Exports are CSV with custom date ranges and check-in status included, there is a read-only reporting API, metrics like average daily use, most popular day and office attendance percentage are shown, and Wi-Fi or badge data can feed "real occupancy, floor by floor". For the people side of a real-estate decision I found no public information on anonymisation or minimum group sizes in reports, and the privacy policy only says data is kept "as long as reasonably necessary" with no stated retention period. 1 4 6 10 15 17 18
The Skeptic
The occupancy story names its building blocks: bookings are planned attendance, check-ins confirmed attendance, and Wi-Fi or badge data via the API can show who actually arrived — a defensible basis, unlike tools that count only bookings. Insights covers office usage, attendance patterns and team-level views, capacity insights flag underfilled days, exports are CSV with check-in status and custom date ranges, a read-only reporting API exists, and team managers see only their own team. But exports include attendance by employee, we found no public information on anonymisation, minimum group sizes or works council material, and retention is stated only as "as long as reasonably necessary" with no period. 1 6 10 15 17 18
Integrations, identity & administration
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How this is scored
How the tool fits the company's systems and is run: Microsoft 365 and Exchange room mailboxes, Google Workspace, Microsoft Teams and Slack apps, single sign-on with Entra ID, Okta or Google (SAML or OIDC), SCIM user provisioning, HR system sync (Personio, SAP SuccessFactors, Workday), access control and badge systems, room displays and sensor hardware, a documented REST API and webhooks, several sites, countries and companies in one account, roles and delegated administration per site, audit logs, bulk import of users and resources, and implementation and support.
0 — No integrations, one admin login, users and desks entered only by hand.
3 — A calendar connection and a few admin roles; single sign-on, provisioning, API and multi-site administration are basic or not described.
5 — Microsoft 365 or Google Workspace calendar sync, Teams or Slack app, single sign-on with Entra ID, Okta or Google, user import or SCIM provisioning, a documented REST API, several sites with administrators per site, and bulk import of users and resources.
8 — SCIM provisioning with groups, HR system sync, access control or badge integration, webhooks, SAML and OIDC, granular roles and delegated administration per site and country, audit logs, room display and sensor hardware supported by named models, several companies or tenants in one account, and an implementation plan published.
10 — Administration that scales across a multinational estate: every setting reachable by API with parity stated, multi-tenant administration with separate data per company, audit logs exportable to a SIEM, an open hardware policy with documented device APIs, and a named support SLA per plan.
The Workplace Manager
Entra ID single sign-on with people, teams and managers synced, thirty-five ready-made integrations including Workday, SAP SuccessFactors, Personio and HiBob for HR and leave, Outlook and Google Calendar sync, badge and Wi-Fi connections, and a documented API with versioning, idempotency keys, scoped tokens, automation logs and an MCP server fit a Microsoft estate well. Team managers see only their own team's attendance, API changes carry audit entries, every office holds its own car parks, bays and rules in one account, and support is stated at one business day for helpdesk tickets during UK hours. I found no public information on SCIM provisioning, SAML or OIDC detail, administrators per site, multi-company tenants, room displays, or bulk import of users and resources. 4 5 6 9 15 19 20
The People Lead
The API is unusually well documented for a booking tool — versioning, idempotency keys, scoped tokens whose actions IT can audit, automation logs, a read-only reporting API and even an MCP server — alongside Teams and Slack apps, Outlook and Google Calendar sync, Entra ID single sign-on with directory, team, manager and leave sync, and named HR integrations including Personio, Workday, SAP SuccessFactors and HiBob. Multiple offices run in one account, admins change settings without a ticket, and assisted migration from a current provider is offered, with telephone and email support on a one-business-day response commitment. We found no public information on SCIM provisioning, SAML or OIDC specifics, room displays or named sensor hardware models. 5 6 9 15 19 20
The Microsoft 365 Administrator
This is the area I care about most: single sign-on with Microsoft Entra ID plus a directory sync that brings people, teams, managers, start and end dates and leave into the product with access controlled by Entra groups, a Teams app, room bookings syncing with Outlook, HR sync to Personio, SAP SuccessFactors, Workday and others, badge and Wi-Fi check-in, and a documented REST API with versioning, idempotency keys, scoped tokens and an audit entry per change — a genuinely modern API surface. But the Entra connection is read access only, and we found no public information on SCIM provisioning, SAML or OIDC detail, an Outlook add-in, room display hardware or named sensor models, while the documented audit entries cover API requests rather than administration generally. 20 6 3 5 1 9
The Works Council Member
There are 35 ready-made integrations by one count and 34 by another, including Microsoft Teams, Outlook, Google Calendar and Entra ID single sign-on that syncs people, teams, managers and leave, plus named HR systems such as Workday, SAP SuccessFactors, Personio and HiBob, and a documented API with versioning, scoped tokens, audit entries for changes and connections for badge systems, Wi-Fi and sensors. We found no public information on SCIM provisioning, the SSO protocol, room display hardware, delegated administration per site, or multi-company administration in one account. 2 5 6 7 15 16 19 20
The Office Manager
Single sign-on with Microsoft Entra ID is included in every plan, syncing people, teams, managers, start dates and access by directory group, with named HR integrations (Workday, SAP SuccessFactors, Personio, HiBob among thirty) plus badge readers, Wi-Fi and sensors for check-in and release. The HTTP API is documented with versioning, idempotency keys, scoped tokens with audit entries, webhooks and an MCP server, offices multiply in one account, Team Managers see their team without full admin rights, and support answers tickets within one business day by phone and email. I found no public information on SCIM provisioning, SAML or OIDC detail, named room display or sensor hardware models, or administrators assigned per site. 5 6 9 15 19 20
The Skeptic
Thirty-five ready-made integrations are listed by name — Workday, SAP SuccessFactors, Personio, HiBob among them — and single sign-on with Microsoft Entra ID comes in every plan, syncing people, teams, managers and leave read-only, with a leaver's upcoming bookings ended automatically. The API is properly documented (bearer tokens, versioning, idempotency keys, scoped tokens visible to IT, audit entries, webhooks, an MCP server), and badge readers, Wi-Fi and sensors connect through it rather than through the vendor's own hardware. We found no public information on SCIM provisioning (the Entra connection is read access only), on SAML or OIDC specifically, on room display hardware by model, or on exporting audit logs to a SIEM. 5 6 19 20
European sovereignty
panel opinion
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How this is scored
Who the contracting entity and the parent company are, where employee profiles, bookings (who sat where on which day), presence and absence plans, parking licence plates and sensor data are stored and processed, and who the subprocessors are (hosting, email and push notifications, maps, analytics, support and payment tools, hardware and sensor clouds). Independently sourced by the sovereignty pipeline. A calendar integration with Microsoft 365 or Google that the customer already runs is part of the customer's chain; the vendor's own hosting and subprocessors are what is judged.
0 — Non-EU vendor and contracting entity, hosting unstated, subprocessors unnamed, and no data processing agreement offered.
3 — A privacy policy and a data processing agreement exist, but hosting location is unstated or non-EU and the subprocessors are not listed.
5 — EU hosting available and an EU contracting entity or EU representative, but parts of the chain (email and push notifications, analytics, support, payment, sensor clouds) run through non-EU providers without a stated safeguard.
8 — EU hosting on named infrastructure, EU contracting entity, subprocessors listed with their locations, a data processing agreement published, and security certifications (ISO 27001, SOC 2) stated — or an on-premise edition documented that keeps every record on the customer's own servers.
10 — Sovereign end to end and evidenced: European ownership, entity, hosting and every subprocessor, or an on-premise edition with no call home, data export and deletion documented, and certifications published with their scope rather than implied.
The Workplace Manager
The contracting entity is Hotelflex Limited, trading as Officely, in Cheltenham under English law, with EU hosting available as a choice made when the account is created alongside the US and a Cloudflare FedRAMP-Moderate environment, a data processing addendum with standard contractual clauses, and named subprocessors including Segment, Google, Mixpanel, Datadog, Slack, Stripe and OpenAI alongside Germany's Kombo. Subprocessor locations are not listed and no ISO 27001 or SOC 2 certification is stated, which stops short of end-to-end European control. Breach notification within 72 hours and one customer audit a year are in the terms. 1 6 9 10
The People Lead
The contracting entity is Hotelflex Limited in Cheltenham, England, under the law and exclusive jurisdiction of England and Wales; hosting region is chosen between the EU and the US when the account is created, with a Cloudflare FedRAMP-Moderate option, a data processing addendum is published, subprocessors are named — including Google, Stripe, Mixpanel, Datadog and OpenAI alongside one German company — and Standard Contractual Clauses govern exports, with customer deletion rights and an annual audit right on termination. From Hamburg that is a workable but uncomfortable chain: the pages state a UK controller and a heavily US subprocessor list. We found no public information on an EU contracting entity or representative, or on ISO 27001 or SOC 2 certifications. 1 6 9 10
The Microsoft 365 Administrator
The contracting entity is Hotelflex Limited, trading as Officely, in Cheltenham, England under English law, hosting is chosen at account creation between the EU, the US or Cloudflare's FedRAMP-Moderate environment, and a data processing addendum names its subprocessors including Segment, Google, Intercom, Mixpanel, Stripe, Datadog, Slack Technologies, OpenAI and Kombo Technologies, with standard contractual clauses for exports, audit rights and 72-hour breach notification. The subprocessors are listed without their locations, the contracting entity sits in the United Kingdom rather than an EU member state, and we found no public information on ISO 27001 or SOC 2 certifications. 10 1 6 9
The Works Council Member
The contracting entity is Hotelflex Limited in Cheltenham, England under English law with the UK ICO as regulator; hosting is offered in the EU or the US, chosen when the account is created, with Cloudflare named for one option; a data processing agreement and standard contractual clauses exist. Subprocessors are named — including Google, Intercom, Mixpanel, Stripe, Datadog, Slack, Segment and OpenAI — but without locations, and we found no public information on ISO 27001 or SOC 2 certification, so a US-heavy processor chain over who-sat-where data would have to be settled before any works agreement. 1 6 9 10
The Office Manager
The contracting entity is Hotelflex Limited, an English company in Cheltenham under UK and EU data protection law with the UK ICO as regulator, and hosting is a choice of EU, US or Cloudflare's FedRAMP-Moderate region set when the account is created — so EU hosting is available on named infrastructure. The subprocessors are listed by name (Segment, Google, Intercom, Mixpanel, Stripe, Datadog, Slack, OpenAI and others) but without their locations, the data processing addendum is published with Standard Contractual Clauses and a once-a-year customer audit right, and there is no European Union contracting entity or representative. I found no public information on ISO 27001 or SOC 2 certifications or an on-premise edition. 1 6 9 10
The Skeptic
The contracting entity is Hotelflex Limited of Cheltenham under English law — a European but non-EU company — and while an EU hosting region can be chosen when the account is created (US or Cloudflare's FedRAMP environment are the alternatives), the published subprocessor list runs to fourteen names including Google, OpenAI, Stripe and Datadog with their locations not stated. A data processing agreement and Standard Contractual Clauses are published, one audit per year is permitted, and personal data is handled under UK and EU data protection law; we found no public information on security certifications such as ISO 27001 or SOC 2. 1 6 9 10
Pricing transparency
Show reasoningHide reasoning
How this is scored
Whether a buyer can compute the real annual cost from public pages alone: price per tier by user, desk, bookable resource, site or device, what rooms, parking and analytics cost on top, which features (SSO, SCIM, HR sync, sensors, room displays, visitor management, API) need a higher tier or an add-on, hardware prices and their licences, platform or setup fees, minimum users or minimum spend, the free tier and its limits, minimum term and VAT.
0 — No public prices at all; every customer is a sales call.
3 — A starting price or a free tier exists, but how cost scales with users, desks, rooms, sites or devices is unclear.
5 — Tiers are public with their price unit (per user, desk, resource or site) and main inclusions, but at least one commonly needed piece (room or parking booking, SSO, analytics, displays or sensors, setup) is unpriced or "on request".
8 — Every tier priced publicly with its scaling rule, add-ons and hardware licences priced, setup and platform fees stated, minimum users or spend stated, minimum term and VAT treatment stated.
10 — Complete price computability: annual cost derivable for a given number of users, desks, rooms, parking spaces and sites, with every add-on, hardware, support and implementation fee and the cancellation and data-return terms published.
The Workplace Manager
Pricing is unusually computable: "$2 per bookable space, per month" billed annually or "$2.50 billed monthly", every desk, meeting room and parking space counting as one space, no tiers and no add-ons, every feature and every integration included, a "$1,000 a month minimum" on either billing option, and the vendor's own worked example of 600 desks, 50 rooms and 100 parking at "$1,500/ month" billed annually. Monthly billing cancels any time, and the terms add ten-day invoice payment, thirty days' notice for fee changes, thirty-day data retrieval after termination and deletion on request. VAT treatment is not stated and prices are published in US dollars only. 1 4 5 8 9
The People Lead
A buyer can genuinely compute the bill: $2 per bookable space per month billed annually or $2.50 billed monthly, a $1,000-a-month minimum on either option, every desk, meeting room and parking space counting as one space, the people booking costing nothing, no tiers or add-ons, every integration included, monthly billing cancellable any time, and a worked example of 600 desks, 50 rooms and 100 parking as 750 spaces at $1,500 a month billed annually. Invoice terms and a 30-day notice for fee changes are published in the terms. We found no public information on VAT treatment or any separate fee for the assisted setup and migration. 1 4 5 8 9
The Microsoft 365 Administrator
Public pages give a single price with no tiers or add-ons — "$2 per bookable space, per month" billed annually or "$2.50 billed monthly", with "$1,000 a month minimum" on either option, every desk, meeting room and parking space counting as one space, people booking at no cost, every feature and integration included, assisted setup and a trial period, and a worked example of 750 spaces at $1,500 a month billed annually or $1,875 billed monthly. Monthly billing carries no lock-in, and the terms publish a 30-day retrieval window and a 30-day deletion request window on termination. We found no public information on VAT treatment, and no hardware appears to be sold alongside the software. 8 1 4 9
The Works Council Member
The whole cost is public: $2 per bookable space, per month, billed annually, or $2.50 billed monthly, with a $1,000 a month minimum; every desk, meeting room and parking space counts as one space, people booking cost nothing, there are no tiers or add-ons, every feature and integration is included, and a worked example prices 750 spaces at $1,500 a month. Monthly billing has no lock-in and can be cancelled any time; we found no public information on VAT treatment. 1 3 4 5 8 9
The Office Manager
This is the monthly price read straight off the website: $2 per bookable space per month billed annually or $2.50 billed monthly, a space being a desk, meeting room or parking space with the people booking costing nothing, a $1,000 a month minimum on either option, and a worked example of 750 spaces at $1,500 a month billed annually — though with the fifty-odd bookable spaces in my office, it is the minimum that would govern the bill, not the per-space price. Every feature and integration is included with no per-user fees, monthly billing has no lock-in, assisted setup and a trial period are offered, and the terms cover data retrieval for thirty days after termination. VAT treatment is not stated and prices are given in US dollars only, and the captured pages give different figures for plan structure: the pricing page says no tiers while a help-centre article mentions Premium and Basic plans in Slack. 1 4 8 9 19
The Skeptic
A buyer can compute the annual bill from the pricing page alone: "$2 per space, billed annually", "$2.50 billed monthly", "The minimum is $1,000 per month", spaces defined as every desk, meeting room and parking space with the people booking them free, and the vendor's own worked example — 750 spaces at $1,500 a month — printed beside it. No tiers or add-ons are claimed, every integration is included in the price, monthly billing has no lock-in, data is retrievable for thirty days after termination, and assisted setup and a trial are included. VAT treatment and the minimum term on annual billing go unstated, and the captured pages give different figures for plans — the pricing page says no tiers while a help article mentions Premium and Basic plans in Slack. 1 4 5 8 9 19
European sovereignty — proven facts
0 of 6 dimensions provenBuilt only from facts shown on the vendor's own pages. A dimension we could not prove is left open, not scored as zero.
| Legal entity | Not determined ⚠ unverified | — | uncited Report an error |
|---|---|---|---|
| Hosting location | Not determined | — | uncited Report an error |
| Hosting options | Not determined ⚠ unverified | — | uncited Report an error |
| Open source | Not determined | — | uncited Report an error |
| Data processing agreement | Not determined ⚠ unverified | — | uncited Report an error |
| Transfer impact assessment | Not determined | — | uncited Report an error |
Questions about Officely
Is Officely European?
Yes, though not from the EU. whats-best.ai classifies Officely as UK / wider Europe.
Where does Officely store data?
Not stated on the vendor’s pages as of 5 Nov 2026.
Does Officely have a free plan?
Not stated on the vendor’s pages as of 5 Nov 2026.
What are the best alternatives to Officely?
As of 6 Nov 2026, the panel rates deskbird (3.5/5), Kadence (3.5/5) and Mapiq (3.5/5) highest among the other 15 Desk Booking & Hybrid Workplace products evaluated. Ratings that look equal are rounded to half stars; the order uses the unrounded rating, then the name. The highest-rated European alternative is deskbird (UK / wider Europe). Ratings are the AI panel’s opinion, formed from public evidence: how scores are made. The full list, with European products first: Officely alternatives.
Where this could be wrong
- Evidence ages. The oldest capture behind this page is from 5 Nov 2026. Vendors change pricing and policies without notice; every fact reflects its source as of the capture date shown in the registry.
- Weak sourcing — Data processing agreement, Legal entity, Hosting options. Not confirmed on the vendor’s own pages as captured.
- AI can misread a source. Extraction and judgement are automated; a citation guarantees traceability, not infallibility. If something here is wrong, say so — no account needed, every report is decided within 5 business days, and accepted corrections are published.
What we left out
A claim that does not survive our checks costs us the claim, not the page. This is what was taken off this one.
- 12 product facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 3 pricing facts could not be confirmed on the vendor’s page as captured and were left out of this page and of the panel’s material. Know more? Tell us
- 1 data fact could not be confirmed on the vendor’s page as captured and was left out of this page and of the panel’s material. Know more? Tell us
- 3 sovereignty dimensions could not be confirmed on the vendor’s own pages and are shown as unknown. Know more? Tell us
Sources (20)
The pages every claim on this page was read from — each one checked, dated, and kept verifiable.
- 1 Vendor homepage getofficely.com Checked 5 Nov 2026 Details →
- 2 Features page (desk booking) getofficely.com Checked 5 Nov 2026 Details →
- 3 Features page (room booking) getofficely.com Checked 5 Nov 2026 Details →
- 4 Features page (parking booking) getofficely.com Checked 5 Nov 2026 Details →
- 5 Integrations page getofficely.com Checked 5 Nov 2026 Details →
- 6 API overview getofficely.com Checked 5 Nov 2026 Details →
- 7 API documentation docs.officely.app Checked 5 Nov 2026 Details →
- 8 Pricing page getofficely.com Checked 5 Nov 2026 Details →
- 9 Terms of service (with subprocessors) getofficely.com Checked 5 Nov 2026 Details →
- 10 Privacy policy (names the operating company) getofficely.com Checked 5 Nov 2026 Details →
- 11 Desk, room & parking booking — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 12 Desk, room & parking booking — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 13 Check-in, auto-release & booking rules — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 14 Check-in, auto-release & booking rules — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 15 Hybrid work coordination — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 16 Hybrid work coordination — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 17 Occupancy analytics & employee privacy — found from sitemap getofficely.com Checked 5 Nov 2026 Details →
- 18 Occupancy analytics & employee privacy — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 19 Integrations, identity & administration — found from sitemap help.getofficely.com Checked 5 Nov 2026 Details →
- 20 Integrations, identity & administration — found from sitemap getofficely.com Checked 5 Nov 2026 Details →